JOB PROFILE
OUR CLIENT:
Ranked as one of the top largest bank in the country with a
regional presence, our Client is a leading, innovative
Tanzanian Bank, providing wide
scope of financial and banking services to its Corporate & Retail
customers, and offering a range of products, most of which are customized to
the specific needs of the clients. Since
its inception over 16 years ago, the Bank has built a strong brand equity
through its relationship management, innovativeness and faster turnaround in
services to earn customer respect and loyalty. It has pioneered many
country-wide initiatives, and has built financial relationships with
international lending agencies of repute.
SUMMARY:
Our Client is seeking an
experienced ARCHIVE MANAGER responsible for managing and controlling the
Central Archive & Branch/Departmental records. This position is based in Dar es Salaam,
Tanzania and is open to Tanzanian Nationals.
RESPONSIBILITIES:
DEPARTMENTAL | MANAGERIAL:
§ Managing
and controlling the Central Archive and Branch/Departments records.
§ Managing
the incoming documents from Branches and Departments into the Central Archive.
§ Managing
the outward documents to users on request from the Central Archive.
§ Arranging
the documents in the archive Branch, Department and age-wise. § Maintenance
of registers both for the incoming and out- going documents.
§ Ensuring
physical security of the Archive.
§ Maintaining
the house keeping/cleanliness of the archive and keep the archive neat.
§ Ensure
alarms are tested frequently and any discrepancies reported immediately.
§ Issuance
of documents to the users whenever requested.
§ Design
document tracking system and arrange for automating the entire records
management in the Bank including retrieval and destruction as per the existing
regulations.
§ Issue
Reports to Ops Management on daily/Weekly/ monthly basis.
§ To
arrive at the RCSAs for the archive and suggest the mitigations of the same.
§ Liaise
and cooperate with other Department Heads to obtain the best financial and
commercial results for the Bank.
§ Develop
and maintain procedures and work instructions.
§ Internalize
and live the values, norms and behavioral codes of the Bank.
VISION:
§ Formulate
strategies for the future of his/her own field of work or organization of the
department
§ Propose
and/or implement innovative ideas to enhance results
§ Responsible
for completing the goals set by the management
§ Provide
the Managing Board on a regular basis with relevant information pertaining to
the departmental objectives and mandates.
§ Review
and sign-off of departmental reporting
§ Lead
projects
COMPANY ADVOCACY
§ Promote
an environment founded on the Bank’s values of integrity, respect and fairness.
§ Participate
in community affairs to increase the bank's visibility and enhance new and
existing business opportunities.
§ Act
as an advocate for the Bank in all dealings with members and staff and present
a professional image in all dealings with the public including appropriate
dress standards, helpfulness and friendliness.
§ Promote
a balanced team environment with a focus on continuous improvements, best
practice and member focus.
PROFESSIONAL DEVELOPMENT
§ Demonstrate
a willingness and capacity to become better equipped to perform job
responsibilities by transferring new knowledge and skills gained through
training to the workplace.
§ Ensure
the successful completion of individual training and development activities to
update knowledge and skills relating to legislative, policy, and system,
procedure, product and service requirements inherent in current duties. ACADEMICS | QUALIFICATIONS | SKILLS | EXPERIENCE
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A. ACADEMICS | EDUCATION
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Relevant Degree, along with professional work experience in
record-keeping, archiving, material storage environment.
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Certified records management professional.
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B. PROFESSIONAL EXPERIENCE
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At least 2 years of progressive experience, preferably in
commercial bank/financial institution sectors.
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Knowledge of document & material management.
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Proven ability
to code, archive/store, track, monitor and retrieve relevant records.
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Knowledge of banking products, terminology and operations.
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Strong professional and clear communication skills along
with ability to build strong departmental relationships. demonstrated ability
to get buy-in and influence decisions;
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Demonstrated
technological competence, including the ability to research, enetworking,
understand, capitalize upon and enhance information systems. Strong computer skills in MS Office Suite with advanced Word/Excel
skills, and relevant accounting/financial software;
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D. PROFESSIONAL | PERSONAL
ATTRIBUTES
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Highly organized,
methodical, possess good memory, mature and responsible professional. A person of integrity.
Good customer service focus and approach.
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Well-referenced, flexible and adaptable to cultural
sensitivities of the country and its people.
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Possess excellent collaborative, interpersonal,
communication, people-
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management and relationship/rapport building
skills
APPLICATION INSTRUCTIONS
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PROFILE MATCH:
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Before
applying, candidates are requested to ensure their experience matches the
criteria of above job profile.
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SCREENING ASSESSMENT:
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Interviews,
Pre-Screening
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REFERENCE SUBJECT LINE:
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“APPLICANT |ARCHIVE MANAGER”
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ATTACHMENTS REQUIRED:
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1. CV in WORD format
2. Cover Letter titled “WHY I AM THE RIGHT CANDIDATE FOR THIS ROLE”
3. Current/last earned salary, and expected base salary
(indicate net or gross)
All of the above in WORD format – NO PDF’S PLEASE!
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EMAIL TO ATTENTION OF:
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info.talent@rkconsulting.org
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QUALIFIED CANDIDATE WILL BE CONTACTED ONLY IN THE EVENT OF A PROFILE
MATCH.
THANK YOU FOR YOUR INTEREST AND A
PPLICATION!