Jobs in Zanzibar Tanzania Who Jobs in Zanzibar Administrative Assistant (Logistics And Finance) Jobs in Zanzibar at Who Administrative Assistant (Logistics And Finance) Employment opportunities Who
# Job Description
Background and Justification
Purpose of the Position
As Administrative Assistant for Logistics and Finance, the incumbent will
ensure the smooth flow of work as related to logistics and Finance activities
in Zanzibar, coordinating actions on receipt of medical equipment, supplies,
logistics, ensuring safe storage, handing over to the Ministry of Health MOH
and following up and report on distribution of the WHO donations and assist
the Finance and Administration Clerk FAC in the day to day financial
management, disburse and reporting in collaboration with other support staff
in the team and in consultation and guidance from the Zanzibar Liaison Officer
and WHO Operations Officer.
Job Description
Objectives of the Programme and the immediate Strategic Objectives
Country Office Support Units have been established in the organisational
structure to provide support for Managers and staff to fully assume their
responsibilities in the GSM environment and to ensure compliance with
organizational policies, procedures, rules and regulations on all
administrative and financial matters and transactions in the context of an
Enterprise Resource Planning ERP system.
Organizational context Describe the individual role of the incumbent within
the team, the guidance and supervision received, and training or briefing
provided to others
Under the daily supervision and guidance of the Zanzibar Liaison Officer and
in close collaboration with the Operations Officer of the country office, the
Administrative Assistant will provide enabling support to the sub-office and
to the team In the areas of logistics and finance.
Work is assigned with general or specific instructions and performed in
accordance with WHO e-Manual, financial rules, regulations and procedures and
asset management policy. The incumbent should seek clarification from the
originator and/or guidance from the supervisor. His/her work must follow
instructions, procedures, and regulations of WHO finance and asset management.
The incumbent will supporton financial matters, and facilitate receipt,
organize handing over and proper record and distribution of donations from
WHO.
The incumbent is required to provide briefing to MOH officials and staff on
WHO financial and administrative procedures and practices, asset management
and on other specific procedures related to logistics and finance as required.
Summary of Assigned Duties Describe what the incumbent must do to achieve
main objectives
Under the daily supervision and guidance of the Zanzibar Liaison Officer and
in close collaboration with the Operations Officer, the incumbent provides
support in the following areas;
Compile all WHO donated medical equipment, supplies, furniture and other
partners support and have database for record keeping and reporting.
In consultation with various pillars, coordinate the compilation of the
medical equipment, supplies, furniture etc… gaps required by the MOH and share
with relevant authorities at WCO.
In consultation of the logistics pillar head, procurement officer and CSU
staff, follow-up the procurement, deployment, and distribution of WHO and
other partners’ donations.
As per WHO asset management procedures, organize the provision of WHO asset
identifier stickers to all WHO donated assets medical equipment and
furniture.
Assist the Finance and Administration Clerk in the day to day financial
transactions, bank statements, timely financial report submission etc…
Attend WHO and Partners coordination meetings and report on emergency medical
logistics and financial support situation in the islands.
Perform any other duties as requested by the Liaison Officer, CSU and WR.
Recruitment Profile
Competencies Generic
Describe the core, management and leadership competencies required – See WHO
competency model – list in order of priority, commencing with the most
important ones
Communicating in a credible and effective way
Producing results
Fosters integration and teamwork
Respecting and promoting individual and cultural differences
Positive attitude at work
Apply Now Through
URL Link to Apply
[ **Submit your CV and Application on Company Website Click Here**
]https//careers.who.int/careersection/ex/jobdetail.ftljob=2101952&tz=GMT%2B03%3A00&tzname=Africa%2FNairobi
Closing Date 15th May, 2021.
Jobs in Zanzibar Tanzania Who Jobs in Zanzibar Administrative Assistant (Logistics And Finance) Jobs in Zanzibar at Who Administrative Assistant (Logistics And Finance) Employment opportunities Who
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