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# Job Description


Eligible Applicants

This position is advertised open to internal and external applicants.

Procedures and Eligibility

Interested applicants should consult the Administrative Instruction on
Recruitment and Assignment of Locally Recruited Staff RALS.

Duties and Qualifications

Senior Administrative Assistant

Organizational Setting and Work Relationships
The Senior Administrative Assistant will provide administrative support to the
office where the position is located.
The Senior Administrative Assistant normally has no direct supervisory
functions though it rests upon the supervisor of the post to make time
specific arrangements subject to a given situation. The incumbent will always
function under direct supervision of a Senior Officer often Administrative
Officer, who is required to monitor the performance of the incumbent and
provide regular guidance. S/he may liaise with local suppliers and/or
officials and/or Implementing Partners IPs on routine subject matters under
the direction of the supervisor.

All UNHCR staff members are accountable to perform their duties as reflected
in their job description. They do so within their delegated authorities, in
line with the regulatory framework of UNHCR which includes the UN Charter, UN
Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as
well as relevant accountability frameworks. In addition, staff members are
required to discharge their responsibilities in a manner consistent with the
core, functional, cross-functional and managerial competencies and UNHCR¿s
core values of professionalism, integrity and respect for diversity.

Duties
– Assist in interpreting and processing of entitlements, issuance of contracts
and maintenance of various personnel records and files.
– Attend meetings on day-to-day admin matters; administer the movement of
UNHCR staff members and monitor their attendance records, leave plans,
overtime and visa requirements.
– Search office files and records relating to a variety of topics for
information and reference. Select information and records in specified format
or on the basis of general instructions for use by others in preparing
reports, correspondence, technical papers, project or programme plans and
general reference documents.
– Assist in requisition of office supplies, equipment and arrange for
distribution together with the appropriate inventory records.
– Assist in administrative formalities related to travel arrangements and
issuance/ renewal of visas, licences, travel arrangements and other similar
documents.
– Draft correspondence and reports, as required, on general administrative or
specialized tasks which may be of a confidential nature within the assigned
area of responsibility; Type correspondence, documents and reports, some of
which may be highly confidential.
– Arrange appointments and maintain supervisor’s calendar, receive visitors,
place and screen telephone calls and answer queries with discretion; Keep
lists of names, addresses and telephone numbers of ministers, government
officials and members of the diplomatic corps.
– Assist the management to organise and run UNHCR Office and Residential
wherever applicable compounds.
– Facilitate various official missions of UNHCR staff and other persons of
concern to UNHCR.
– Prepare attestations and certificates required by the staff members for
signature of senior officer.
– Assist in processing MIP and various other claims by UNHCR staff and other
clients of UNHCR.
– Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G5 – 2 years relevant experience with High School Diploma; or 1 year
relevant work experience with Bachelor or equivalent or higher

Fields of Education
not specified
Fields of Education marked with an asterisk> are essential

Certificates and/or Licenses
Business Administration, Finance, Office Management,
Human Resources or other related field.
Certificates and Licenses marked with an asterisk> are essential

Relevant Job Experience
Essential
Not specified

Desirable
Completion of UNHCR learning programmes or specific training relevant to
functions of the position.

Functional Skills
>IT-Computer Literacy
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
UN-UN/UNHCR Financial Rules and Regulations and Procedures
IT-PeopleSoft Applications
Functional Skills marked with an asterisk> are essential

Language Requirements
For International Professional and Field Service jobs Knowledge of English
and UN working language of the duty station if not English.
For National Professional jobs Knowledge of English and UN working language
of the duty station if not English and local language.
For General Service jobs Knowledge of English and/or UN working language of
the duty station if not English.

This is a Standard Job Description for all UNHCR jobs with this job title and
grade level. The Operational Context may contain additional essential and/or
desirable qualifications relating to the specific operation and/or position.
Any such requirements are incorporated by reference in this Job Description
and will be considered for the screening, shortlisting and selection of
candidates.

Language Requirements

Please also note that English is essential for this Job Opening.

Additional Information

Please note that UNHCR does not charge a fee at any stage of its recruitment
process application, interview, meeting, travelling, processing, training or
any other fees.

Shortlisted Candidates shall be subjected to a written test.

In case of difficulties with application process please contact email
tandava@unhcr.org

Due to the volume of applications only short-listed candidates will be
contacted.

Qualified female and candidates with disabilities are encouraged to apply.

Closing Date

Please note that the closing date for submission of applications is Tuesday 01
June, 2021 midnight Tanzania time.



Apply Today Through









URL Link to Apply

[ **Submit your CV and Application on Company Website Click Here**
]https//public.msrp.unhcr.org/psp/RAHRPRDX/EMPLOYEE/HR/c/HRSHRAM.HRSAPPSCHJOB.GBLPage=HRSAPPJBPST&Action=U&FOCUS=Applicant&SiteId=2&JobOpeningId=26455&PostingSeq=1

Closing Date 30th May, 2021.



Jobs in Kibondo Tanzania Unhcr Jobs in Kibondo Snr Admin Jobs in Kibondo at Unhcr Snr Admin Employment opportunities Unhcr


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