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# Job Description


Duties

Designated Billing Officer 20%

Under supervision of Supervisory Voucher Examiner, Incumbent receives all
invoices for the Mission as the Designated Billing Officer and routes them to
the appropriate section/agency for required approvals and documentation. The
incumbent is the FMC point of contact for vendors, consulate staff and
colleagues in other sections with respect to voucher processing and invoice
payments. For rejected vouchers the incumbent works with the section/agency
submitting the voucher to correct and resubmit.

Voucher Indexing Incumbent is responsible for all voucher submissions into
the voucher invoice processing system. S/he reviews all vouchers submitted for
completeness and determines if the voucher should be processed. After the
vouchers are deemed adequate to process, the incumbent accurately enters the
voucher into system einvoicing.

Payment Processing and Account Reconciliation 60%

Directly responsible for ensuring legal and correct invoice processing
throughout the entire voucher payment lifecycle from receipt of invoice to
final payment and proper record retention. Responsible for correctly
processing annually up to 15,000 vouchers for no less

than ten USG agencies and their multiple programs. Ensures invoices are valid,
supporting documentation e.g. obligating documents, receiving reports is
attached; appropriate signatures obtained; funds are properly obligated;
liquidation remains within the obligated amount; and that payments are in
accordance with all applicable USG laws and regulations. Responsible for
accurately processing some highly complex vouchers such as local guard
invoices, purchase and travel card invoices, and multi-agency funded invoices.

Uses post policy guidance and reasonable judgment to identify invoices
suitable for processing at the offshore Post Support Unit versus invoices that
should remain at post. Pro-actively follows up with vendors and customers to
ensure correct documentation is

received on time and payments are processed within the requirements of post’s
uniform service standards to avoid delinquency and penalty charges associated
with Prompt Payment Act.

Maintains current and accurate payment records on vendor accounts to ensure no
duplicate invoices. Performs regular reconciliation on assigned accounts in
order to prevent over- or under-payments and respond swiftly to vendor or
audit inquiries. At request of Supervisory Voucher Examiner, may perform
special, in-depth analysis or review of accounts to track payments and
processing times.

Prepare Cash and Travel Advances 10%

Prepares off-line cash travel advances and cash payments ORE, PSA laborers,
local guard stipends for assigned accounts. Provides technical support for
all E2 travel processing. Applies applicable USG and post-policy guidance to
accurately calculate travel cash advance as required. Prepares official cash
advance forms and attaches supporting documentation and calculations for
Certifying Officer approval and signatures. Directly liaises with appropriate
Embassy office i.e. GSO, HR, Facilities, Diplomatic Security to verify data
critical to processing cash payments for day laborers, police stipends and
vendors requiring cash payments. Processes over 300 cash and travel advance
payments annually.

Communication and Coordination 10%

Maintains open and regular communication with over 1000 internal and external
vendors/customers on voucher-related payments. Pro-actively contacts vendors
to request corrected invoices and other documentation and responds to vendor
queries on account reconciliation or payment status. Engages other Embassy
sections such as GSO, Facilities and the B&F Budget Section as required to
resolve payment issues and inform about price fluctuations, but maintains
primary communication with the vendor through the entire payment lifecycle.

Interacts with the Post Support Unit PSU, ILMS coordinators and Charleston
accountants as required and directed by the Supervisory Voucher Examiner.

Job holder will perform other related duties as assigned.



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URL Link to Apply

[ **Submit your CV and Application on Company Website Click Here**
]https//erajobs.state.gov/dos-
era/vacancy/viewVacancyDetail.hmsref=ditlrnl3pt0&returnToSearch=true&jnum=26167&orgId=22

Closing Date 20th August, 2021.



Jobs in Dar es Salaam Tanzania Embassy Dar Es Salaam Jobs in Dar es Salaam Voucher Examiner Jobs in Dar es Salaam at Embassy Dar Es Salaam Voucher Examiner Employment opportunities Embassy Dar Es Salaam


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