Jobs in Kasulu Tanzania International Organization For Migration Jobs in Kasulu Admin/Finance Assistant Jobs in Kasulu at International Organization For Migration Admin/Finance Assistant Employment opportunities International Organization For Migration




# Job Description


I. POSITION INFORMATION

Vacancy Announcement IOM/KSU/005/2021
Position title Admin/Finance Assistant
Position grade G4-Graded
Duty station Kasulu, United Republic of Tanzania
Type of Appointment & Durations SST-6 Months with possibility of extension
Job family Resource Management Unit
Organizational unit 10004597
Reports directly to Resource Management Officer
Overall Supervision Chief of Mission
Number of Direct Reports None

II. ORGANIZATIONAL CONTEXT AND SCOPE

Under the overall supervision of Chief of Mission, and the direct supervision
of the Resource Management Officer, the following are the job
responsibilities

III. RESPONSIBILITIES AND ACCOUNTABILITIES

1\. Prepare the imprest report for Kasulu Sub Office and ensure all supporting
documentation and signatures are complete before sending to Dar es Salaam.

2\. Plan daily petty cash and ensure the safe custody of all cash at hand. On
daily basis submit a petty cash replenishment request to the HoSO.

3\. Count cash float daily, ensuring that the mount on hand coincides with
accounting spread sheets.

4\. Maintain a filling system and ensure that paid vouchers are files in the
order in which they entered to cashbook.

5\. Verify invoices and prepare all cash and cheque payments for utilities,
office equipment and supplies, printing, and other contracts, services or
running expenses. And ensure that all cash and the necessary supporting
documents are provided before payment is made.

6\. Submit funding requests to IOM mission office in Dar es Salaam and ensure
that sufficient funds are available locally and issue official IOM receipts
for all collection made by the Sub office.

7\. Checking and ensuring that all TA’s and expense claims are duly completed,
and all supporting documents are attached prior to dispatch to mission office
Dar es Salaam for computation and reimbursement.

8\. Review Sub office internal controls and notify the HoSO and RMO of any
potential weaknesses and propose corrective action required and prepare
estimated cost for the budget preparation purpose.

9\. Keep and update an inventory list and tracking system of all IOM assets in
Kasulu and set up /streamline procedures to manage and safeguard all IOM
assets/ supplies in Kasulu.

10\. Take part in all procurement activities, in line with needs of the IOM
office in Kasulu and according to the IOM procurement policy. Set up and
implement appropriate mechanisms to avoid fraud and ensure transparency. Apply
for and follow up all duty VAT exemption applications for procured
goods/services.

11\. Maintain personal files for staff members and make sure they are updated
regularly, contracts for staff members are valid and issues on time,
attendance records are updated, leave request submitted by the staff members
properly registered in the excel spread sheet.

12\. Oversee the service provides for general cleanliness of the office
premises, security and also monitor the maintenance of the office building,
utilities, and communication.

13\. Provide introduction to newly recruited national staff, on entitlements
and benefits as well as administrative procedures on other HR issues

14\. Perform other duties as may be assigned.

IV. REQUIRED QUALIFICATIONS AND EXPERIENCE

EDUCATION

• High School Degree/Certificate education in Finance, Business
Administration, or related field, with 4 years of working experience. Or

• University Degree education in Finance, Business Administration or related
field with 2 years working experience is required.

EXPERIENCE

• Strong Computer skills especially in Ms Excel, Word and Outlook.

• Experience with relevant financial discipline

• Ensures application of institutional financial policies and guidelines

• Ability to pay close attention to details and work with minimal supervision

• Ability to work under pressure and meet deadlines
• Ability to work effectively and harmoniously with a team of colleagues

• Time management and planning for accounting cycles

• Ability to set up internal record tracking.

V. LANGUAGES
Required
specify the required knowledge Desirable
•Fluency in both English and Kiswahili, written and spoken, required. •Working
knowledge of French and/or Spanish is advantageous.

VI. COMPETENCIES1

The incumbent is expected to demonstrate the following values and
competencies

Values – all IOM staff members must abide by and demonstrate these three
values

• Inclusion and respect for diversity respects and promotes individual and
cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency maintain high ethical standards and acts in a
manner consistent with organizational principles/rules and standards of
conduct.
• Professionalism demonstrates ability to work in a composed, competent and
committed manner and exercises careful judgment in meeting day- to-day
challenges.

Core Competencies – behavioural indicators level 1

• Teamwork develops and promotes effective collaboration within and across
units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-
oriented and timely manner; is action oriented and committed to achieving
agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge
and innovate.
• Accountability takes ownership for achieving the Organization’s priorities
and assumes responsibility for own action and delegated work.
• Communication encourages and contributes to clear and open communication;
explains complex matters in an informative, inspiring and motivational way.



Read and Apply Now Through










Email tzvacancy@iom.int OR tzvacancy@iom.int

Interested candidates should fill in the PH form, submit CV’s and cover letter
indicating Vacancy Notice number with 3 professional references and contacts
to **tzvacancy@iom.int**

**Only ** **electronic ** **applications ** **will ** **be **
**accepted **

Kindly note only shortlisted candidates will be contacted & Vacancy is open
for Internal & External Tanzanian Applicants.

**“All the vacancies announced by IOM Tanzania are completely free and
candidates are not at any point requested to pay a fee for applying or during
the recruitment process’’** Document Interested candidates should fill in the
PH form, submit CV’s and cover letter indicating Vacancy Notice number with 3
professional references and contacts to **tzvacancy@iom.int**

**Only ** **electronic ** **applications ** **will ** **be **
**accepted ** Kindly note only shortlisted candidates will be contacted &
Vacancy is open for Internal & External Tanzanian Applicants. **“All the
vacancies announced by IOM Tanzania are completely free and candidates are not
at any point requested to pay a fee for applying or during the recruitment
process’’** Document [ PH FORM.pdf
]https//tanzania.iom.int/sites/default/files/PH%20FORM.pdf [ PH FORM.docx
]https//tanzania.iom.int/sites/default/files/PH%20FORM.docx
**The deadline for submitting the application is 20 April 2021** [ PH FORM.pdf
]https//tanzania.iom.int/sites/default/files/PH%20FORM.pdf [ PH FORM.docx
]https//tanzania.iom.int/sites/default/files/PH%20FORM.docx **The deadline
for submitting the application is 20 April 2021**



Jobs in Kasulu Tanzania International Organization For Migration Jobs in Kasulu Admin/Finance Assistant Jobs in Kasulu at International Organization For Migration Admin/Finance Assistant Employment opportunities International Organization For Migration


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