Administrative Assistant
Employer: WSP Constructions Group
Job Location: Dar es Salaam
Salary Range: $2000-3500 Monthly
Deadline: 26 March, 2018
We are seeking for a passionate Corporate Administrative
Assistant of WSP Group's Corporate Head office annex. The perfect candidate
will have exceptional organizational skills, attention to detail, and the
ability to prioritize accordingly. As an Administrative Assistant, you act as
the key contact for the Group and are a main resource for general administrative
inquiries or information. With 3-5 years of administrative experience, you have
expertise in managing high volume corporate calendars; arranging detailed
travel requests; preparing professional corporate communications; compiling
detailed reports and overall support for various team members in a support role
to ensure that administrative aspects are performed accurately and in a timely
manner. We are technical experts and strategic advisors including engineers,
technicians, scientists, architects, planners, managers, surveyors and
environmental specialists, as well as other design, program and construction
management professionals. WSP develops creative, comprehensive and sustainable
engineering solutions for a future where society can thrive. With 36,000
talented people in more than 500 offices across 40 countries, we engineer
lasting solutions within Property & Buildings, Industry, Transportation
Infrastructure, Environment, Resources (including Mining and Oil & Gas),
Water, Power & Energy sectors with delivery and strategic consulting
services. At WSP, we continuously innovate and make extraordinary efforts to
always attract, employ, develop, engage and retain the best professionals in
our fields of expertise because this is what makes us great. We offer a
professional working environment and culture and believe that work/life balance
is critical to the success and happiness of our people. WSP offers competitive
salary packages based on qualifications, skills, experience and the opportunity
to be part of an “up and coming” player in the lucrative international
construction / engineering market. We also attach residential Accommodations to
our International employees and welcomes applications from people with
disabilities. If you're Interested to work with us, kindly forward your recent
CV and cover letter through WSP's career email or job apply button displayed
below.
Essential
duties + Responsibilities:
• Performs
administrative tasks such as: managing calendars, preparing expense reports,
coordinating mail and couriers
• Makes
detailed travel arrangements for senior management and other staff as required
including booking flights, hotel accommodation, car rental and provides
directions
• Acts as
key contact for the department portion of the company Intranet site; maintains
various corporate documents and corporate leadership work group site.
•
Communicates with management, finance team, legal/contracts team, 3rd party
contacts and other departments and acts as a main resource for general
administrative inquiries or information
•
Coordinates a variety of meetings including: scheduling, booking resources,
compiling required materials and making catering arrangements Accurately
composes corporate communications, reports, meeting minutes and data in a
timely manner
•
Coordinates the ordering of office supplies, furniture and equipment as
required
• Assists
with the onboarding of new hires as required and may coordinate computer
requests, phone and office moves and other installations
• Support
the preparation of construction project scope of work, drawings, tenders,
estimates, bids and project documentation as required.
• Maintain
and manage Office Environment
• Prepare
invoices from vendors for entry into QuickBooks
• Issue
Purchase Orders for materials
• Act as
company Benefits Administrator
• Manage sub
list, Order drawings, tender packages and Support Estimating team
• Answer and
Make phone calls to sub-contractors
• Keep phone
list up to date and distribute as required
• Create
project packages/office files, track job charges, file, organize job files, and
maintain filing system
• Provide
other administrative office support as required
Major skills
+ Requirements:
•
OND/HND/Bachelors or related academic/professional qualification
• 3-5 years
of administrative experience; previous experience in office environment an
advantage
• Completion
of post-secondary coursework is an asset
• Excellent
organizational and planning skills and the ability to juggle multiple shifting
priorities while working to deadlines
• Ability to
be flexible with working across multiple time zones
• Strong
written and verbal communication skills and experience in proofreading
documentation
• Ability to
maintain confidentiality and work with minimal supervision
• Average
knowledge of MS Office applications, including Word, Excel, Outlook,
PowerPoint, Visio
•
Independent, self-motivated, able to take the initiative to liaise with other
departments and/or external sources
• Excellent
customer service focus, with an ability to work collaboratively with others
• Dedicated
team player who demonstrates initiative and independence
• Ability to
multi-task, and possess accelerated learning capabilities with attention to
detail
• Excellent
client focus and strong professional acumen
• Strong
people relationship skills
• Strong
command of the English language, written and verbal, is required
• Applicants
with +7yrs work experience on this field without formal qualification can be
considered
• A Graduate
level salary and compensation offer
At WSP
Corporate:
We offer a
unique culture with solid values, excellent training, career growth
opportunities and competitive benefits, including:
• Medical
• Dental
• Vision
• Flexible
Spending Account (FSA)
• Health
Savings Account (HSA)
•
Company-paid life insurance, short & long term disability insurance
• Voluntary
buy-up life insurance
• Business
class personal / family flight return tickets to/from International corporate
operation location
• Employee
Assistance Program (EAP)
• 401(k)
with company match
•
Vacation/Holiday pay
• Corporate
furnished accommodation
•
Company-sponsored in-service study and apprenticeship program
• An Equal
Opportunity/Affirmative Action Employment
SOURCE: Mkaguzi Blog
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