Jobs in Dar es Salaam Tanzania Save The Children Jobs in Dar es Salaam Supply Chain & Administration Officer Jobs in Dar es Salaam at Save The Children Supply Chain & Administration Officer Employment opportunities Save The Children




Supply Chain & Administration Officer

CHILD SAFEGUARDING

Level 2 either the role holder will have access to personal data about
children and/or young people as part of their work; or they will be working in
a ‘regulated’ position; therefore, a police check will be required.

ROLE PURPOSE The Administration & Supply Chain Officer is responsible for the
effective application of SC administration and Supply Chain policies and
practises and enforcement of SC administration and Supply Chain reporting
systems and internal control procedures and will provide support to Lishe
Endelevu Programme.

SCOPE OF ROLE

Save the Children has been operational in Tanzania since 1986 providing
support to children through developmental and humanitarian relief programmes
delivered in support of Government of Tanzania priorities and policies both
directly and through local partners. Current programming focuses on child
protection, child rights governance, education, nutrition, Health and
emergency response. In 2012, as part of a global reorganization process, Save
the Children combined programmes of SCUK, SCUS, SC Sweden to create a single
operation in Tanzania. We currently have an operational presence in Dodoma,
Singida, Shinyanga, Zanzibar, Songwe and Kigoma as well as Dar es Salaam and
we work through partners in other parts of the country. We employ more than
100 staff and have an annual operating budget of approximately $12 million.

Reports to Project Area Manager and dotted line to Supply Chain Manager.

Number of direct reports Drivers and Office Attendant

KEY AREAS OF ACCOUNTABILITY

Supply Chain and Administration

Work at the front desk of Save the Children Office in Iringa, Morogoro or
Rukwa.

Provide administration support and supply chain function accommodation,
conference, travel booking etc to programme management team and the overall
field office staff.

Ensure good relationship between the Organization and the public in person,
over the phone, and through e-mails when interacting with or visiting the
Office. Keep the reception area tidy and welcoming during office hours and
ensure the Office Access Procedures are followed at all times.

Supervise the Drivers and Office Attendant. Conduct one to one and Performance
Management Review.

Ensure that the programme is provided with adequate logistical support on
procurement of goods and services.

Ensure the fleet and other equipment are in good and sound condition including
documents updates.

Prepare relevant paperwork to process payments with respect to taxis services
provided by companies and or individuals following approval processes.

Maintain the fleet book/tracking system and ensure that these are updated
timely and as and when necessary.

Proactively inform users when plans change /delays are anticipated and follow
up all pending issues

Ensure that Save the Children’s vehicles are safe and roadworthy at all times.

Ensure that services/repair for all the projects vehicles are planned and
conducted on a timely basis to minimize disruption by the approved
Garages. Maintain a tracking schedule to facilitate the monitoring and
planning of servicing and repairs

Supervise quotation/estimated costs received from garage and make
recommendations to the Field Manager for approval before service /repair is
done.

Property and Equipment Management

Oversee the use and maintenance of the office equipment including the
photocopier, fax, binding machine to ensure that they are in working order and
arrange for their repair and maintenance as needed.

Oversee proper running of utilities for the building such as electricity water
and proper function of telephone lines.

Oversee and manage the cleaning of the building and the surrounding.

Manage safety and security of the building and assets.

Ensure the Office storerooms are organized and clean.

Fleet Management

Responsible for engaging with the garage to ensure the repairs are done
economically and the paper trail in support of the repairs complies with Save
the Children Procedures.

Supervise the drivers in monitoring the cleanliness of the interior and
exterior of the vehicles.

Ensure that all vehicles contain the necessary items and equipment as per the
guidelines. e.g., First Aid Kit, Maps

Prepare monthly performance reports for vehicles and submit to the Area
Program Manager and the Supply Chain Manager in Dar

Oversee and issue fuel coupons to drivers in compliance with procedures

Review and sign off on a transport log sheet on completion of the sheet.

Supervise the preparation of monthly analysis of fuel consumption against KMs’
and prepare supporting documentation for the payment to supplier and
investigate any discrepancies.

Prepare personal usage schedules for refund by the relevant staff and follow
up to ensure payment is made.

Prepare the monthly analysis of fuel consumption and submit it to the Area
Program Manager and the Supply Chain Manager in Dar.

BEHAVIOURS Values in Practice

Accountability

holds self-accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values;

holds the team and partners accountable to deliver on their responsibilities –
giving them the freedom to deliver in the best way they see fit, providing the
necessary development to improve performance and applying appropriate
consequences when results are not achieved;

Ambition

sets ambitious and challenging goals for themselves and their team, takes
responsibility for their own personal development and encourages their team to
do the same;

widely shares their personal vision for Save the Children, engages and
motivates others

future orientated, thinks strategically and on a global scale;

Collaboration

builds and maintains effective relationships, with their team, colleagues,
Members and external partners and supporters;

values diversity, sees it as a source of competitive strength;

approachable, good listener, easy to talk to;

Creativity

develops and encourages new and innovative solutions;

willing to take disciplined risks;

Integrity

honest, encourages openness and transparency; demonstrates highest levels of
integrity;

QUALIFICATIONS AND EXPERIENCE

Essential

Bachelor Degree in Business Administration/ Public Administration or Supply
Chain and Procurement Management.

At least 4 years experiences in the INGO or NGO sector within Tanzania in
office Administration and good understanding of office management, Asset
management and Logistical Coordination for large fleet of vehicles.

Excellent knowledge of procurement guidelines of donor agencies such as USAID,
and other donors.

Experience in supporting and training other staff is an added advantage.

Demonstrated good skills and experience in managing office administration and
Supply Chain systems.

Knowledge and experience of computer applications MS Word, excel, etc.

Good personal organisational skills including time management and ability to
meet deadlines.

Good communication and interpersonal skills.

Ability to work as part of the team and to fit in well within multicultural
organisation.

Attention to detail and accuracy essential.

Ability to work under pressure.

Commitment to and understanding of Save the Children’s values, principals and
Child Safeguarding policy.

Fluent in English and Kiswahili both orally and written.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the
role holder may be required to carry out additional duties within
reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI
Equal Opportunities and Diversity policies and procedures;

Child Safeguarding

We need to keep children safe so our selection process, which includes
rigorous background checks, reflects our commitment to the protection of
children from abuse.

Safeguarding our Staff

The post holder is required to carry out the duties in accordance with the SCI
anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI
Health and Safety policies and procedures.



Apply Online today









URL Link to Apply

[ **Submit your CV and Application on Company Website Click Here**
]https//tanzania.savethechildren.net/careers/detailsjid=57345

Closing Date 6th January, 2021.



Jobs in Dar es Salaam Tanzania Save The Children Jobs in Dar es Salaam Supply Chain & Administration Officer Jobs in Dar es Salaam at Save The Children Supply Chain & Administration Officer Employment opportunities Save The Children


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