Jobs in Kigoma Tanzania Save The Children Jobs in Kigoma Finance Assistant Jobs in Kigoma at Save The Children Finance Assistant Employment opportunities Save The Children
CHILD SAFEGUARDING Level 2 The role holder will have access to personal data
about children and/or young people as part of their work; or they will be
working in a ‘regulated’ position; therefore a police check will be required.
ROLE PURPOSE The Finance and Administration Assistant is a member of the
Finance Team and is accountable for ensuring cash and cheques payments are
issued in a timely and accurate manner in compliance with SCI procedures. The
post holder will ensure the cashbox and cheque books will at all times be
stored securely, the support paper work attached to each voucher is completed
and filled. In addition, cashbooks and bankbooks are updated regularly and are
ready for review on a weekly and monthly basis.
SCOPE OF ROLE
Reports to Programme Coordinator for Shinyanga
Dimensions
Number of direct reports None
KEY AREAS OF ACCOUNTABILITY
Issue petty cash in line with SCI procedures & policies.
File all associated paperwork associated with such transactions.
Prepare Payment Vouchers for all transactions
Record fully all transactions on an excel cashbook daily basis.
Follow up on late clearing of floats.
Ensure the cashbox is stored securely during cash hours.
Ensure sufficient cash is available in the various required denominations.
Prepare weekly cash counts for each currency at week-end and month end,
reconciling cash balances to cashbook balances – ensuring all codes are fully
input.
Process cheque payments by
Receiving backed up invoices from Logistics/admin/Field locations.
Preparation of Payment Authorisation Forms for approval.
Forwarding well backed up invoices to authorised signatories for approval.
Proper tracking of all invoices in various stages of processing.
Preparation of cheques in line with SCI policies.
Ensuring all invoices/payment requests properly backed up are fully
processed within 1 week of being received in finance department.
Filing all associated paperwork associated with all Dar cash/bank receipts or
payments.
Recording all transactions on an excel cashbook on a daily basis, ensuring
coding is done properly.
Ensuring cheques/cheque books are stored safely and securely while out of
safe.
Ensuring new cheque books are ordered in good time
Responsible for checking and signing off on daily bank statements to ensure
all debits and credits are in line with actual bank receipts and payments.
Creating supplier’s and staff payment on the online banking system for final
review by Dar Office for final review.
Ensure month end cashbooks and bank books are ready for the finance officer’s
review by the 2nd day of the following month.
Liaison with bank
Negotiation of exchange rate with bankers for foreign currency transactions.
Follow up of Banking matters including stop orders, incorrect bank charges etc
Through liaison with Finance Manager/Finance Director follow up on updating
list of bank signatories.
Bank cheque confirmation
Any other relevant duties that may be assigned.
Ensure the effective and efficient use of all SCI resources in order to keep
costs low and ensure the security of staff.
Comply with all relevant Save the Children policies and procedures with
respect to child protection, health and safety, security, equal opportunities
and other relevant policies.
Facilitate provision of financial information during external and internal
audit.
Support the Mbozi – Mbeya Finance Officer and Programme Manager on review of
monthly expenditures and identify any miss posting &/corrections.
Acting Responsibilities
Complete PR with budget holder input of specification of goods and budget code
and forward to Dar focal person.
On direction of Dar collect quotations and forward to Dar or for low level sit
with Acting Programme Manager and other colleagues to analyse best value to
SCI for the procurement and document decision in CBA.
On direction of Dar receive PO and deliver to supplier in Shinyanga or draft
correctly approved PO and issue to supplier locally.
Receive goods from supplier and complete Goods Received Note checking quality
and correct number of goods. Ensure a programme person witnesses receipt and
countersigns GRN.
Receive invoice from supplier and prepare Payment Approval Form and process
locally or forward to Dar according to Scheme of Delegation.
Receive any assets purchased in Dar and ensure the asset number is recorded as
handed over to asset holder in Shinyanga e.g. laptop.
Manage the requests for vehicle movement and related fuelling with Driver and
acting Programme Manager.
Record goods/supplies being kept in the office/’warehouse’ in a ledger and
release for distribution simple goods in, goods out and balance with
distribution plan and distribution report being provided by programme staff
and filed accordingly.
BEHAVIOURS Values in Practice
Accountability
Holds self-accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities –
giving them the freedom to deliver in the best way they see fit, providing the
necessary development to improve performance and applying appropriate
consequences when results are not achieved.
Ambition
Sets ambitious and challenging goals for themselves and their team, takes
responsibility for their own personal development and encourages their team to
do the same
Widely shares their personal vision for Save the Children, engages and
motivates others
Future orientated, thinks strategically and on a global scale.
Collaboration
Builds and maintains effective relationships, with their team, colleagues,
Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to.
Creativity
Develops and encourages new and innovative solutions
Willing to take disciplined risks.
Integrity
Honest, encourages openness and transparency; demonstrates highest levels of
integrity
QUALIFICATIONS AND EXPERIENCE
Essential
At least Advanced diploma or Degree in Accounts.
At least 2 years accounting experience
Excellent computer skills Preferably SUN accounting System and Excel
Experience in supporting and training other staff essential
Demonstrated good skills and experience in managing financial and office
administration systems
Knowledge and experience of financial computer applications, including
spreadsheets e.g. Excel.
Knowledge and experience in word processing and internet communications
including MS Word, Outlook, Internet Explorer
Good personal organisational skills, including time management and ability to
meet deadlines
Good communication and interpersonal skills as pertinent to working within a
complex English-speaking team setting
Ability to work as part of the team and to fit in well with the organisation
Attention to detail and accuracy essential
Ability to work under pressure
Commitment to, and understanding of, Save the Children’s aims, values,
principals, and the Child Protection Policy
Desirable
Previous experience with an international organisation is desirable
Previous work experience with Charity or NGO/INGO
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the
role holder may be required to carry out additional duties within
reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI
Equal Opportunities and Diversity policies and procedures;
Child Safeguarding
We need to keep children safe so our selection process, which includes
rigorous background checks, reflects our commitment to the protection of
children from abuse.
Safeguarding our Staff
The post holder is required to carry out the duties in accordance with the SCI
anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in accordance with SCI
Health and Safety policies and procedures.
Send your Application to
URL Link to Apply
[ **Submit your CV and Application on Company Website Click Here**
]https//tanzania.savethechildren.net/careers/detailsjid=61112
Closing Date 23rd March, 2021.
Jobs in Kigoma Tanzania Save The Children Jobs in Kigoma Finance Assistant Jobs in Kigoma at Save The Children Finance Assistant Employment opportunities Save The Children
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