Administrative Assistant-Tanzania Country Office Jobs in Dar es Salaam Tanzania Iucn Jobs in Dar es Salaam Tanzania Administrative Assistant-Tanzania Country Office Jobs in Dar es Salaam at Iucn




# Job Description


BACKGROUND
PLEASE NOTE THIS IS A LOCALLY RECRUITED POSITION

BACKGROUND

Established in 1948, The International Union for Conservation of Nature IUCN
is a membership Union composed of both government and civil society
organisations. It harnesses the experience, resources and reach of its more
than 1,300 Member organizations and the input of more than 10,000 experts.
IUCN is the global authority on the status of the natural world and the
measures needed to safeguard it. IUCN has had its operations in Tanzania for
more than four decades working with many partners and supporters to implement
a large and diverse portfolio of conservation projects ranging from management
of protected areas, forest ecosystems, coastal resources, aquatic ecosystems
and climate change resilience.

IUCN Tanzania is seeking An Administrative Assistant who will be responsible
for a variety of administrative and other tasks providing support where
needed.
JOB DESCRIPTION
MAJOR DUTIES

The Administrative Assistant will ensure there is a smooth, efficient and
effective front office management as well as provide administrative support to
assigned projects /programmes in the Tanzania Office.

SPECIFIC DUTIES

Front Office Management;
iHandling and screening of all incoming calls and routing them to their
proper recipient.
iiReceiving IUCN visitors as the 1st IUCN contact person both on phone and
reception and politely advising them accordingly.
iiiHandling and distribution of incoming and outgoing mail i.e. from/to the
post office, hand deliveries to the office and with assigned couriers provide
services to and from office for all staff in respect of local and
international mail services.
ivEnsure that the front office equipment i.e. printers, photocopiers are
always in good working condition and loaded with papers.
vMaintain the reception area neat and tidy and also display current IUCN
publications at the front office desk.

General Office Administration Support;
iSupport with typing and formatting of various documents
iiFiling documents at the central filing, retrieving and archiving of
correspondences.
iiiEnsure that all the incoming invoices, delivery notes are received,
recorded and forwarded to the finance and administration unit for final
payment.
ivEnsure that all invoices attracting VAT amounts are duly processed in a
timely manner, same disseminated to the suppliers in good time.
vTake record of staff meeting and timely circulate to all staff.
viIn liaison with the supervisor, assist administration and programme staff
by providing specific administrative support e.g. making calls, scanning
documents, photocopying, organizing meetings and events, making appointments,
arranging travel, visa, airport transfers and distributions of documents.
viiSupport daily management of the Tanzania office general maintenance

Programme Administration;
Provide logistics support to programme events/meetings and workshops
Process financial transactions including purchase orders, and coordinate with
the Finance Department for payments
Provide general administration support as necessary.

Any Other Duties;
Any other duties reasonably assigned by the supervisor.
REQUIREMENTS
• Education;
Diploma or degree in office management, business administration or other
closely related field from recognized institution

• Work Experience;
A minimum of 3 years’ experience in Office Management preferably in an
International Organization or NGO environment.
Basic reading, writing, and arithmetic skills required.
Familiarity with different management techniques.
Computer use competency MS-Office Suite
Ability to create, compose, and edit written materials.
Strong interpersonal and communication skills.
Willingness to work a flexible schedule.
Customer Service / Client Relationships.

• Language Proficiency;
Fluency in English and Kiswahili both written and verbal

• Core Competencies;
Transparency Able to build trust and contribute to informed and responsible
decision making by carrying out the work of IUCN in a transparent manner;
provides clear guidance to ensure that objectives and desired measurable
results are understood by members of the team.
Inclusiveness Understands and accepts cultural diversity, and provide a
tolerant, positive and supportive working environment that fosters respect for
diversity, demonstrates ability to work in a multicultural, multi ethnic
environment and to maintain effective working relations with people of
different nationalities and cultural backgrounds.
Professionalism Promote the organization’s interests, objectives and values
in a diligent and professional manner.
Accountability Takes responsibility of individual and collective actions,
promotes the IUCN One Programme approach.

• Functional competencies;

Adheres to IUCN ESARO core values of Transparency, Inclusiveness,
Professionalism and Accountability;
Demonstrated interpersonal skills, initiative, resourcefulness, strong
problem-solving skills and excellent organizational skills
Excellent communication skills
Highly motivated and results-oriented individual;
Demonstrated ability to work with limited supervision to prioritize tasking
and manage workflow in a high pressure environment;
Excellent interpersonal skills and a strong team player with proven
communication and diplomacy with the ability to work effectively with
multicultural and multidisciplinary teams with sensitivity and respect for
diversity;
Committed to continuous learning and proactive and mature attitude towards
self-development;



Apply Through









URL Link to Apply

[ **Submit your CV and Application on Company Website Click Here**
]https//hrms.iucn.org/iresy/index.cfmevent=vac.show&vacId=7788&lang=en

Closing Date 18th October, 2021.



Administrative Assistant-Tanzania Country Office Jobs in Dar es Salaam Tanzania Iucn Jobs in Dar es Salaam Tanzania Administrative Assistant-Tanzania Country Office Jobs in Dar es Salaam at Iucn


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