The
Vocational Education and Training Authority (VETA) is an autonomous Government
Agency established by the Act of Parliament No. 1 of 1994. VETA is responsible for
regulating, coordinating, financing and providing Vocational Education and
Training in Tanzania. VETA is an equal opportunity organization.
The
Authority is looking for a qualified, competent, dynamic and committed
Tanzanians to fill the following vacancies:
1.
VOCATIONAL TEACHERS
Sn.
|
Position
|
Quantity
|
1
|
Vocational
Teachers – Electrical Installation
|
5
|
2
|
Vocational
Teachers – Masonry and Bricklaying
|
5
|
3
|
Vocational
Teachers – Technical Drawing
|
4
|
4
|
Vocational Teachers
– Welding and
Metal
|
6
|
Fabrication
|
||
5
|
Vocational
Teachers – Mathematics
|
4
|
6
|
Vocational
Teachers – Engineering Science
|
6
|
7
|
Vocational
Teachers – Agro Mechanics
|
1
|
8
|
Vocational Teachers – Plumbing and Pipe Fitting
|
2
|
9
|
Vocational Teachers
– Design, Sewing
and
|
6
|
Clothing Technology
|
||
10
|
Vocational
Teacher – Meet Processing
|
1
|
11
|
Vocational Teachers
– Secretarial and
|
5
|
Computer
|
||
Position
|
Quantity
|
|||||
12
|
Vocational
|
Teachers
|
–
|
English
|
and
|
3
|
Communication Skills
|
||||||
13
|
Vocational
Teacher – Animal Husbandry
|
2
|
||||
14
|
Vocational
Teachers – Entrepreneurship
|
2
|
||||
15
|
Vocational
Teachers – Carpentry and Joinery
|
5
|
||||
16
|
Vocational Teacher
– Refrigeration and
Air
|
1
|
||||
Condition
|
||||||
17
|
Vocational
Teachers – Food Production
|
3
|
||||
18
|
Vocational Teachers
– Food and
Beverage
|
2
|
||||
Services
|
||||||
19
|
Vocational
Teacher – Painting and Sign Writing
|
1
|
||||
20
|
Vocational Teacher – Laboratory Assistant
|
1
|
||||
21
|
Vocational
Teacher – Diesel Engine
|
1
|
||||
22
|
Vocational
Teacher – Electronics
|
1
|
||||
23
|
Vocational
Teachers – Auto Body Repair
|
2
|
||||
24
|
Vocational
Teacher – Germstone
|
1
|
||||
25
|
Vocational Teacher
– Information and
|
1
|
||||
Communication Technology
|
||||||
26
|
Vocational
|
Teacher
|
–
|
Machine
|
Tools
|
1
|
Maintenance
|
||||||
27
|
Vocational
Teachers – Fitter Mechanics
|
3
|
||||
28
|
Vocational Teacher
– Business Operations
|
1
|
||||
Assistant
|
||||||
29
|
Vocational
Teacher – Civil Draughting
|
1
|
||||
30
|
Vocational
Teacher – Tools and Die Making
|
1
|
||||
31
|
Vocational
Teacher – Motor Vehicle Mechanics
|
1
|
||||
32
|
Vocational
Teacher – Auto Electric
|
3
|
||||
32
|
Vocational
Teacher – Computer Application
|
1
|
||||
b)
Job
Purpose: To effectively and efficiently impart knowledge, skill and attitude in levels I - II of
competence through proper interpretation of curricula and planning of training
delivery in a view to attain VET objectives.
c)
Main duties:
i.
Participate in the preparation of annual plan and budget by
compiling data from his work station for onward submission to the superior.
ii.
To prepare instructional plan and scheme of training by
interpreting the occupational unit standard and guidelines in view to achieve
optimum results and set objectives.
iii.
To prepare appropriate tools and equipment required for
presentation/Demonstration by identifying them as mentioned in a range
statement in order to enable conducive training process.
iv.
To effectively and efficiently deliver instructions to trainees
of level one (I) up to level two (2) only through lectures, demonstrations,
discussions and performing intended knowledge skill and attitude in order to
produce trainees with the required competencies.
v.
To perform formative and summative assessment to preparing and
using assessment tools such as oral, written, product assessment and record in
Log books in order to evaluate their level of competences.
vi.
To participate in curriculum development by initiating
improvement recommendations, attending workshops, seminars in order to validate
the value of training as per the economic growth demand.
vii.
To prepare daily, weekly, monthly, terminal and annual
implementation and progress reports by compiling trainee’s assessment forms in
view to evaluate training status.
viii.
To monitor discipline of trainees by following rules and
regulations stipulated in their joining instruction in order to maintain peace
and order at the Training Centre.
ix. To guide
safe use of training tools and equipment by performing daily preventive and
corrective maintenance such as cleaning, lubricating, fault checking and do
minor repairing to maintain their life span.
x.
To provide cancelling to trainees through physical discussion
and advising in order to give direction and guidance for the better life of our
trainees.
xi.
Prepare monthly, quarterly/annual financial progress report by
consolidating progress station records for onward submission to the superior.
d) Minimum
qualification and experience required for the position
§
Form IV with passes
§
Holder of FTC or Diploma in related occupation as listed in the
position above from a recognized training institution.
§
Vocational Teaching Certificate.
§
At least two years of working experience in related field.
2. TUTORS
Sn.
|
Position
|
Quantity
|
1
|
Tutor –
Tourism
|
1
|
2
|
Tutors
-Civil engineering
|
1
|
Tutor
-Mechanical engineering
|
1
|
a)
Reporting to:Head of Education & Training
b)
Job
Purpose: To effectively and efficiently impact knowledge, skills and attitudes to vocational instructor
trainees for in campus and off campus through classroom sessions and block
teaching practice in order to produce quality and competent vocational
instructors/teachers to meet the requirement of VET curricula.
c) Main
Duties/Tasks:
i. Participate
in preparations of annual plan and budget through meeting, discussion at
departmental level for onward submission to principal.
ii. To prepare
training plans and scheme of works by interpreting curriculum and teaching
guidelines in view to achieve set objectives.
iii. To guide
trainees in preparing teaching tools and requirements needed to facilitate
practical training of vocational trainees in view to widen understanding
iv. To deliver
instructions/teaching through use of various methods of teaching and learning
in view to impart knowledge and skills to vocational instructors trainees.
v.
To supervise, assess and evaluate vocational instructor
trainees carry out teaching practice through physical visits in order to
measure the performance of vocational instructor trainees and suggest for remedies
(if needed).
vi. To
effectively and efficiently carry out assessment and evaluation of
training/teaching through tests and examinations with the aim of measuring
their understanding.
vii. To initiate
improvement of training curriculum in relation to trends in the market through
monthly/quarterly report, meetings and forums in view to provide training that
will respond to VET curricular requirement.
viii. To provide
counselling and guidance to trainees through discussion or consultation in view
to ensure good conduct, discipline and solutions to problems facing trainees.
ix. To keep
assessment records for the subject he/she is teaching for onward submission to
head of Education and training.
x. To
effectively and efficiently participate in course evaluation by preparing
evaluation tool and involving instructor trainees in evaluation in a view to
check relevance of its curricula.
d) Minimum
qualification and experience required for the position
§
Form VI with passes
§ Bachelor degree in Education from a recognized training institution.
§
Ability to use ICT equipment.
§
At least two years of working experience in Civil and
engineering.
3.
CENTRE PRINCIPALS
Sn.
|
Position
|
Quantity
|
|||
1
|
Centre
Principals
|
3
|
|||
a. Reports to: Regional Director
|
|||||
b. Job
Purpose:
|
To cost effectively and efficiently
plan organize supervise
|
||||
training
provision at RVTSC in line with labour market by using establishment Training
programmes also ensuring efficient management of RVTSC operations and capacity
building through laid down procedures for achieving Authority main objectives
and at National level.
c. Main
duties/ tasks.
i. Coordinate
preparation of Centre Action plans, budgets and reports in line with national
and Zonal guidelines through participatory approaches for ensuring excellent performance
of the Centre.
ii.
Participate in implementation of approved training programmes
to meet the laid down standards.
iii.
Evaluating and reviewing from time to time the training
methodologies identifying weakness and strengths of the training.
iv.
Developing
short course curricula in line with the demands within the regions.
v.
Preparation and implementation of centre budget and work plans
through every necessary activities in the centre in order to maintain the
performance of training objectives.
vi.
Evaluating department periodic performance reports, prepare
Centre reports and recommendation to Regional Director.
vii.
Undertaking staff performance appraisal by involving staff to
determine strength and weakness in terms of performance.
viii.
Prepare progress report on monthly/quarterly by assessing the
actual progress for onward submission to the superior.
d. Minimum
Qualification and experience required for the position
§
Form six (VI) with passes or
equivalent.
§
Holder of BA (Education), Bsc.(Engineering) or equivalent plus
Managerial Skills from a recognised University/College
§
At least 6 (six) years work experience in relevant position.
§
Should be Computer literate
Sn.
|
Position
|
Quantity
|
1
|
Centre
Registrars
|
2
|
a.
Reports to: Centre Principal
b.
Job purpose:
To
effectively and efficiently administer and maintain trainees’ enrolment, registration, discipline and social welfare
through coordinating selecting and performing guidance and counselling with a
view to competitively improve performance of VET provision.
c. Main
duties/ tasks:
i.
Plan, organise and coordinate the development of annual plan
for department including preparation of budget implementation schedule by
abiding to the centre action plan and budget with a view to effective and
efficient achieve of centre’s objectives.
ii.
Administer and maintain enrolment of trainees in accordance
with the set Laws, Guidelines and procedures by preparing selection tests,
conducting test sessions, coordinating selection exercise with a view to
achieve the desired goal of VET provision.
iii.
Perform registration of the selected candidates as per
admission regulations in order to control and maintain active record of
training/statistics.
iv.
Prepare and compile trainees’ attendance through liaison
training coordinator in order to maintain proper records keeping.
v.
Coordinate and maintain trainees discipline and welfare by
providing guidance and counselling, promote trainees democratic leadership,
provision of Quality catering services, shelter and uniforms aimed at supporting
overall performance of the centre.
vi.
Organise and maintain trainees’ welfare by monitoring provision
of catering services uniforms accommodation, safety gears, and cleaning
facilities, with a view to create a conducive learning environment.
vii.
Coordinate preparation of monthly quarterly and annual progress
reports through review and consolidation of sectional implementation reports
for onwards submission to Centre Manager.
§
Form six (VI) with passes or equivalent.
§
Must be a holder of Bachelor Degree or Advanced Diploma in
Technical or Education from a recognised training institution.
§
At least 6 (six) years work experience in relevant position.
§
Should be Computer literate
5. TRAINING COORDINATOR
Sn.
|
Position
|
Quantity
|
1
|
Training
Coordinator
|
1
|
a. Reports
to: VTC Principal
b. Job purpose: To effectively and efficiently
administer and maintain trainees’
enrolment, registration, discipline and social welfare through coordinating
selecting and performing guidance and counselling with a view to competitively
improve performance of VET provision.
c. Main
duties/ tasks:
i.
Plan, organise and coordinate the development of annual plan
for department including preparation of budget implementation schedule by
abiding to the centre action plan and budget with a view to effective and
efficient achieve of centre’s objectives.
ii.
Administer and maintain enrolment of trainees in accordance
with the set Laws, Guidelines and procedures by preparing selection tests,
conducting test sessions, coordinating selection exercise with a view to
achieve the desired goal of VET provision.
iii.
Perform registration of the selected candidates as per
admission regulations in order to control and maintain active record of training/statistics.
iv.
Prepare and compile trainees’ attendance through liaison
training coordinator in order to maintain proper records keeping.
v.
Coordinate and maintain trainees discipline and welfare by
providing guidance and counselling, promote trainees democratic leadership,
provision of Quality catering services, shelter and uniforms aimed at
supporting overall performance of the centre.
vi.
Organise and maintain trainees’ welfare by monitoring provision
of catering services uniforms accommodation, safety gears, and cleaning
facilities, with a view to create a conducive learning environment.
vii.
Coordinate preparation of monthly quarterly and annual progress
reports through review and consolidation of sectional implementation reports
for onwards submission to Centre Manager.
d. Minimum
Qualification and experience required for the position
§
Form six (VI) with passes or
equivalent.
§
Must be a holder of Bachelor Degree or Advanced Diploma in
Technical or Education from a recognised training institution.
§
At least 3 (three) years work experience in relevant position.
§
Should be Computer literate
6.
LABOUR MARKET ANALYST
Sn.
|
Position
|
Quantity
|
1
|
Labour
Market Analyst
|
2
|
a. Reports
to: Regional Director
b. Job
purpose:
To
plan and organise collection of Labour Market information by conducting Labour
Market surveys through visits to employers, VET Providers, stakeholders at
national level. Analyse and process the collected information and generate
report for onward submission to the superior with a view to establish
priorities for improving VET provision.
c. Main
duties:
i.
Preparing annual plan and budgets through consolidation of
section at plans and budget for onward submission to Director of Labour Market
Research and Development.
ii.
Planning and organizing Labour Market surveys and research at
national level through data collection so that appropriate data is collected
and maintained.
iii.
Preparing and disseminating national labour market bulletin in
liaison with SLMA with a view to create public awareness over VET.
iv.
Maintaining the enterprise national register by analysing and
processing the labour market data from regions with a view to safeguard data
and easy retrieval of data for future use.
v.
Coordinating labour market Pilot projects in liaison with Zonal
Directors instructions with a view to track the performance of the projects.
vi.
Providing guidance to the labour market analyst in zones by
providing relevant and updated information through workshops and prepared
guidelines in a view of improving performance of Labour Market Analyst.
vii. Participating
in consolidating national monthly, quarterly and annual reports on labour
marked research inputs highlighting areas requiring
VETA’s intervention for remedy and
submit to his/her superior.
viii.
Preparing monthly, quarterly/annual progress report by
reviewing and consolidating progress reports from his section for onward
submission to the Regional Director.
d. Minimum
Qualification and experience required for the position
Holder of Bachelor Degree in Economics,
Statistics or equivalent from a
recognised training institution
At least 3
(three) years’ work experience in the position from outside with one year
probation.
Should be Computer literate.
Sn.
|
Position
|
Quantity
|
1
|
Bursars
|
3
|
a. Reports
to: Centre Principal
b. Job Purpose: To effectively and efficiently prepare,
maintain and coordinate the general
accounting activities of the Centre through budgeting, examining, analysing and
interpreting accounting records for the purpose of preparing financial
Accounting Statements for the Centre using acceptable standards with a view to
maintain proper utilization of funds and account for the centre’s performance.
c. Main
duties/ tasks:
i.
Prepare annual plan and budget by reviewing and consolidating
plan and budgets from his section for onward submission to the superior.
ii.
Accurately undertake accounting operations through monitoring
the performance of the centre’s Financial Operations with a view to effectively
control utilization of financial Resources within the Centre.
iii.
Timely prepare and coordinate the preparation of the Centre
Master Budget by monitoring the process and consolidate sectional budgets with
a view to conform with as per ceilings provided by Head Office for onward
submission to her/his superior.
iv.
Timely approve petty cash payment through checking petty cash
vouchers against the requirements in order to replenish cash float as per
financial regulations for day to day Centre activities.
v.
Timely prepare monthly, quarterly and annual income and
expenditure report/statement by reconciling the cash and bank accounts in order
to analyse the overall performance of the Centre.
vi.
Timely and accurately prepare monthly, quarterly and annual
cash flow statements by recording the cash flow and outflow with a view to
monitor and control cash movement within the Centre.
vii.
Prepare and coordinate centre Fixed Assets Register by
recording the assets in the proper ledgers for easy retrievals and updating.
viii.
To undertake Centre’s stock taking exercise through physical
checking, counting and evaluating the assets in order to provide necessary
schedules for cost and depreciation.
ix.
Timely pay salaries through checking monthly payrolls and
ensure remittances of statutory reductions with a view to comply with company’s
directives and regulations.
x.
Prepare monthly, quarterly/annual financial progress report by
reviewing and consolidating progress reports from his section for onward
submission to the superior.
d. Minimum
Qualification and experience required for the position:
§
Form VI with passes for accountancy
field.
§
Holder of a Bachelor Degree (Accounts/ Finance).
§
Relevant pre-job experience Six (6) years’ experience in
relevant field.
§
Should be able to use IT equipment and computerized accounting
system.
8.
|
ACCOUNTANTS:
|
||||
Sn.
|
Position
|
Quantity
|
|||
1
|
Accountants
|
3
|
|||
a. Reports to:
|
Bursar
|
||||
b.
Job Purpose:
|
To
effectively and efficiently prepare
and control the
|
||||
General
accounting activities of the VTC through appealing budgeting, examining and
interpreting accounting records for the purpose of preparing financial
accounting statements for the centre with a view to maintain proper utilization
of funds and account for the overall centre performance.
c. Main
Duties/Tasks:
i. Prepare
annual plan and budget by reviewing and consolidating plan and budgets from his
section for onward submission to the superior.
ii.
To prepare and coordinate the preparation of the Centre budget
by monitoring the process with a view to conform to the ceiling provided by the
Head Office.
12
iii.
To accurately undertake accounting operations through
monitoring the operation of the centres’ financial performance with a view to
effectively control utilization of financial resources within the centre.
iv.
To approve petty cash payments through examining/checking petty
cash vouchers against the requirements in order to replenish cash float as per
financial regulations for day to day centre activities.
v.
To prepare monthly, quarterly and annual income and expenditure
reports/ statements by reconciling the Cash and Bank accounts in order to
analyse the overall performance of the centre.
vi.
To timely and accurately prepare monthly, quarterly and annual
Cash Flow Statement by recording the cash inflows and outflows with a view to
monitor and control cash movement within the Centre.
vii.
Prepare, update and coordinate the Centre’s fixed assts register
by recording the assets in the appropriate ledgers to determine status for
revaluation, depreciation and disposal in order to maintain proper fixed assets
record in conformity with laws, regulations and procedures.
viii.
To undertake Centre’s stock taking exercise through physical
checking, counting and evaluating the assets in order to provide necessary
schedules for cost and depreciation.
ix.
To timely pay salaries through checking monthly payrolls and
make necessary deductions or adjustments with a view to comply with VETA
directives and regulation.
x.
Timely prepare and coordinate the preparation of the Centre
Master Budget by monitoring the process and consolidating sectional budgets
with a view to conform with ceilings provided by head office for onward
submission to superior.
xi.
Prepare monthly, quarterly/annual financial progress report by
reviewing and consolidating progress reports from his section for onward
submission to the superior.
d. Minimum
Qualification and experience required for the position:
§
Form VI with passes for accountancy field.
§
Holder of a Bachelor Degree (Accounts/ Finance).
§
Relevant pre-job experience three (3) years’ experience in
relevant field.
§
Should be able to use IT equipment and computerized accounting
system.
13
9. ACCOUNTS
ASSISTANT:
Sn.
|
Position
|
Quantity
|
||
1
|
Accounts
Assistant
|
1
|
||
a.
|
Reports
to:
|
Accountant
|
||
b. Job
Purpose: Effectively and efficiently positing financial transaction in the system at Zonal/Centre by using
National and International Accounting Standards for the better performance of
the Authority.
Main
Duties/Tasks:
i. Participates
in the Preparation of annual plan and budget by reviewing and consolidating
plan and budgets from his section for onward submission to the superior.
ii. Recording all transaction through prime
books of accounts for easy tracing of the events taking place in the Authority.
iii. Preparing bank reconciliation by
comparing balances in books of the authority and those in bank statement to
trace any possible loss.
iv. Reconciling input data with output data
by comparing what original had entered processed and gave the result (output
data) for accuracy controlling purpose.
v. To effectively and efficiently
participating in updating Fixed Asset Register through revaluation depreciation
and Disposal using Financial Accounting Standards in order to arrive at correct
asset value under/over statement of assets.
vi. To participate in preparation of
monthly, quarterly and annual income and expenditure report/statement by
reconciling the cash and bank accounts in order to analyse the overall
performance of the centre.
vii. To participate in preparation of fixed
Assets registrar by recording the assets in proper ledgers for easy retrievals
and updating.
viii. Participate
in preparation of monthly, quarterly and annual cash flow statements by
recording the cash inflow and outflow with a view to control movement within
the centre.
ix.
To participate in centre’s/zonal stock taking exercise through
physical check of assets by counting and evaluating with a view of providing
necessary schedule for cost and depreciation.
x.
Participates in the Preparation of monthly, quarterly/annual
progress report by consolidating progress records of his section for onward
submission to the superior.
c. Minimum
Qualification and experience required for the position:
§
Form IV with passes.
§
Diploma in accounting from recognized institute registered by
NBAA.
§
Work experience of 3 years
§
Able to use ICT equipment.
10. HUMAN
RESOURCES ADMINISTRATIVE MANAGERS.
Sn.
|
Position
|
Quantity
|
|
1
|
Human
|
Resource and
Administration
|
4
|
Managers
|
|||
a. Reports to:
|
Centre Principal
|
||
b. Job Purpose: To organise and implement policies
related to human Resources
Management and Administration including employees recruitment, selection,
promotion, compensation, remuneration, performance appraisal, industrial
relations, handling of registry, cleanliness and transportation with a view of
achieving authority objectives.
c. Main
duties.
i. Prepare
annual plan and budgets for section through consolidation of section plans and
budget for onward submission to director of Human Resources and Administration.
ii. Correctly
interprets Human Resources policies and guidelines to both organization and
employees with the view to harnessing standardised compliance to same and
minimise conflicts or deviations for improved performance.
iii.
Maintain and review records including pensions, promotions,
transfers, termination using updated data for planning and decision making.
iv.
Conduct employee recruitment and selection process through
manpower requirement from various centres by invitation vacant positions in
order to meet authority goals.
v.
Conduct new employee orientation to foster Standing and
positive attitude towards the organization through issuance of VETA working
tools such as VETA Act and other legal documents in view of increasing
awareness and performance of employee.
vi.
Issue notices for employees terminating services with employer
and conduct exit interview to determine reasons for termination by physically
meeting them reference to their letters of termination for future personnel
record of the organisation.
vii.
Attend to employee’s grievances in order to maintain good
working relations by solving their queries in a view of maintaining harmony in
the authority.
viii.
Liaise with trade unions on trade union matters by formulating
fully fledged trade unions offices within the authority where employees can
channel their various matters to the management aiming at maintaining good
relationship between management and staff.
ix.
Plan, organise and control provision of medical facilities by
making sure that staff are treated at recognised hospitals which entered into
an AGREEMENT with the Authority with an exception of referrals/ or emergence
treatment with a view to maintain staff health and control abuse of this
privilege.
x.
Plan and organize procurement of security services within the
office by initiating process of acquiring such services with a view to protect
the offices from vandalism.
xi.
Plan and organize transport facilities by monitory movements of
motor vehicles in liaising with office supervisor and departmental heads with a
view to keep track of motor vehicle movements.
xii.
Plan and organize proper handling of the Registry by providing
relevant furniture for safe custody of files and other relevant documents and
coding same accordingly with a view to safeguard, upkeep and easy retrieval of
documents for office use.
xiii.
Coordinate and control the cleaning of the office buildings
equipment and surroundings by providing relevant tools for use in sweeping,
mopping, polishing floors, gardening and disposal of litter in order to
maintain cleanliness of the office building, equipment and surroundings.
xiv.
Prepare monthly, quarterly and annual report by consolidating
section report in for onward submission to his/her superior.
d. Minimum
Qualification and experience required for the position
§
Holder of Degree In Human Resources Management or its
Equivalent from a recognised University
§
Master’s degree is an added advantage
§
At least 6 (six) years’ work experience in the same field plus
one year probation period
11. HUMAN
RESOURCES OFFICER.
Sn.
|
Position
|
Quantity
|
1
|
Human
Resource Officer
|
1
|
a. Reports
to: Centre Principal
b.
Job
Purpose: To Responsible for implementing policies relating to Human Resources Management and
Administration including staff training, development, promotion, compensation,
performance appraisals and remuneration.
c. Main duties/tasks
i.
Maintaining
particulars of employment.
ii.
Maintaining
and updates personnel records.
iii.
Maintaining
records on attendance to ensure that all staff report for duty on
17
iv.
Dealing
with salary administrations.
v.
Responsible for preparing of records required for staff
promotions, leave and transfers.
vi.
Assist
in staff disciplinary matters.
vii.
Dealing with personnel complaints, disputes and general
discipline in work place.
viii.
Processing cases on matter of service regulations, labour laws
and Government Directives.
ix.
Dealing
with manpower development, manpower requirements.
x.
Implementing
directives related to personnel discipline.
xi.
Preparing
quarterly /monthly or weekly reports in the specific assigned area.
d.
Minimum Qualification and experience required:
§
Holder of Degree in Human Resources Management or its
Equivalent from a recognised University.
§
At least 3 (three) years work experience in the same field plus
six months’ probation period.
§
Ability to us IT equipment
12. HEAD
OF PROCUREMENT MANAGEMENT UNIT.
Sn.
|
Position
|
Quantity
|
1
|
Head Of
Procurement Management Unit
|
1
|
a. Reports
to: Director General
b. Job Purpose: To cost effectively, coordinate,
monitor and control procurement activities
of the organization by effectively plan and implement supplies functions based
on public procurement Act (2004) and VETA Regulations in order to timely put
into effect VETA Corporate Plan.
c. Main
duties/tasks:
i.
Formulate and guide the use of procurement policies, systems
and procedures through interpreting public procurement Act of 2004 for the
purpose of proper utilization of financial resources.
ii.
Provide procurement consultations to Zonal offices and VETA
centres through instructions, discussions, seminars and meetings in a view to
internalize the procurement procedures.
iii.
Formulate a price data bank by going through pricelists of
various items obtained through surveys/quotations in order to have updated
pricelists.
iv.
Preparing advertisements of Tender opportunities and contract
documents and issuing approved contract documents with reference to VETA
Procurement Guidelines in order to facilitate appropriate tendering procedures.
v.
Enforcing quality, quantity and cost requirements of goods to
be purchased by liaising with senior supplies officer with a view to advice
management on the best alternatives.
vi.
Facilitate and co-ordinate clearance and forwarding of goods
from abroad through timely attendance of shipping documents in order to avoid
damages/loss and demurrage charges.
vii.
Coordinate and control the recording of VETA Assets through
coding exercise and stock taking for future reference and use.
viii.
To monitor and control purchasing, storage and distribution of
goods according to activity based budge in order to fulfil requirements of each
respective department.
ix.
Prepare quarterly and annual reports on procurement
implementation through compilation of departmental, Regional and Centres
reports in a view to evaluate the degree of achievements and take necessary
improvement measures.
d. Minimum
Qualification and experience required:
§
Form VI with passes.
§
Master’s Degree in Material Management from the University
recognised.
§
Nine (9) years working experience in relevant field
§
Ability to use it equipment such as computers.
19
SUPPLIES
OFFICERS.
|
|||
Sn.
|
Position
|
Quantity
|
|
1
|
Supplies
Officers
|
2
|
|
a. Reports to: Senior Supplies Officer
b. Job Purpose: To plan and organize the carrying out
of procurement and storage functions
activities using procurement and storage procedures and regulations as provided
by PPA (2004) in order to improve overall performance of the Centre in relation
to procurement and storage of goods
c. Main Duties/Tasks:
i. To plan and
organise the procurement process through collection and consolidation of Centre’s
departmental requirements/needs with a view to timely provide the
goods/services to the users.
ii. To process procurement of
goods/services through tender adverts with a view to make Suppliers bid.
iii. To receive bids and evaluate the same
through Centre’s tender Opening
Committee,
Evaluation Committee and Tender Board in order to award tender to able,
efficient and reliable suppliers.
iv. To effectively and efficiently supply
goods or services to Centre’s user departments through procurement and in
liason with stores officer to distribute the goods/services in order to fulfil
the requirements of each respective department.
v. To monitor stores functions by
reviewing store ledgers cards and other stores documents for proper upkeep of
records relating to delivery, storage and distribution of goods for the Centre.
vi. To carry out price survey by
interviewing suppliers of goods/services in order to maintain price lists for
commonly use items for budgeting and other purposes.
vii. To timely prepare the Centre’s monthly,
quarterly and annually reports through instructions and submit to his/her
superior for editing and approval.
d. Minimum Qualification and experience required:
§
Bachelor Degree in Procurement and Logistics from a recognised
training institution.
§
Work experience of 1 (One) year in material field.
§
Must be able to use ICT equipment
14.SUPPLIES ASSISTANT.
Sn.
|
Position
|
Quantity
|
1
|
Supplies
Assistant
|
1
|
a. Reports to: Supplies
Officer
b.
Job
Purpose: To maintain the system of stock control by posting incoming and outgoing goods/materials as per stores
procedures and coordinate store’s cleanliness and arrangement through
instruction in order to improve the performance of stores in the Centre.
c. Main
Duties/Tasks:
i.
To receive goods/materials using GRN and placing in right
shelves/racks for easy identification and retrieval.
ii.
To issue goods/materials using stores requisition/issue voucher
to relevant user department in order to fulfil their requirements as per
orders.
iii.
To carry out stock control by posting of the incoming and
outgoing goods/materials in relevant ledgers, cards and other documents in
order to maintain proper upkeep of store’s record.
iv.
To monitor cleanliness by instructing the stores attendant to
clean stores and its surroundings, store’s layout in order to maintain
cleanliness and smooth handling and identification of goods/materials.
v.
To carry out any other duties related to his/her Job as may be
assigned by SO from time to time.
d.
Minimum Qualification and experience
required:
§
Form IV with passes
§
Diploma in Materials Management or its equivalent from a
recognised training institution.
§
Work experience of 1 (One) year in
material management field.
§
Must be able to use ICT equipment
15. OFFICE MANAGEMENT SECRETARY.
Position
|
Quantity
|
|
1
|
Office
Management Secretary
|
1
|
a. Reports
to: Human Resources and Administration
Manager
b.
Job
Purpose: To effectively and efficiently provide secretarial and office management services to departmental
head and advice the senior personal secretaries and personal secretaries on
Secretarial duties using secretarial equipment and Ethical codes of conduct in
order to facilitate implementation of departmental functions.
c. Main
Duties/Tasks:
i.
To accurately and timely word processing documents in the
department by using personal computer in order to meet targets.
ii.
To maintain records of incoming and outgoing correspondences
and files while maintaining confidentiality using registers of direct
communications with the concerned to facilitate departmental activities and
keeping track of file movement.
iii.
To attend departmental visitors by welcoming entertaining and
providing them with relevant information’s and guidance so that image of VETA
can be maintained.
iv.
To arrange and maintain record of events including
appointments, meetings, visiting schedules by keeping and updated diary of
events of facilitate working schedule of the department.
v.
To initiate travel and accommodation arrangement by informing
the concerned of the details in order to provide the requested service in time
to improve efficiency of the department.
vi.
To participate in budget preparation by providing inputs of
measurements in order to facilitate preparation of Departmental budget.
vii.
To timely rise order of office requirements using requisition
forms to ensure adequate office supplies to the Department.
viii.
To arrange and coordinate meetings by providing meeting
notification to members and recording proceedings during the meeting for record
keeping.
ix.
To attend any other duties related to his/her job as may be
assigned by his/her superior from time to time.
d.
Minimum Qualification and experience
required:
§
Diploma in Office Management
o
Executive
Secretarial stage II o Typing stage III
§ Work
experience of at least 3
years
§ Must be able to use if ICT equipment.
§ Should be able to write presentable
report by Shorthand/Hatimkato
16. COOKS.
Sn.
|
Position
|
Quantity
|
1
|
Cooks
|
3
|
a. Reports to: Kitchen Supervisor
b. Job
Purpose: To prepare meal by cooking using proper ingredients and in a hygienic manner in accordance with
Centre’s menu and time table, and handover the food to students’ leaders for
consumption by students.
c. Main Duties/Tasks:
i.
Initiates carrying out of routine cleaning of the kitchen,
equipment and utensils by alerting the kitchen attendants in a view to keep
hygienic environment.
ii.
Checks the quality and quantity of the food staff availed to
him/her by carrying out inspection on its status against menu and number of
students in order to safeguard the safety and health of the students.
iii.
Prepares food stuff in a hygienic way before cooking by washing
the raw stuff where necessary in order to ensure safety and health precautions.
iv.
Prepares food for students by cooking as per menu, and
timetable and distribute to students leaders for consumption.
v.
Carries out any other instruction related to his/her job as may
be assigned to him by the Kitchen supervisor from time to time aimed at
improving the overall performance of the section.
§
Form IV with passes
§
Certificate in catering/Hotel Management from a recognised
institution.
§
At least one year of work experience in catering field.
17. LIBRARIANS.
Sn.
|
Position
|
Quantity
|
1
|
Librarians
|
3
|
a. Reports
to: Registrar
b.
Job
Purpose: To effectively and efficiently provide Library services by
equipping Library with relevant
books, periodicals, literature and other learning materials on Vocation and
Training in order to facilitate training and learning process.
c. Main
Duties/Tasks:
i.
To prepare budget and process acquisition of books, newspapers,
periodicals and other reading materials as indicated in the centre’s Action
Plan
with a view to equip the Library with relevant books and other learning
materials.
ii.
Provide daily Library services to through coding system
Vocational Trainees, Instructors and other stakeholders by attending them
during lending and returning through carding system of books in order to
maintain Vocational Training progress.
iii.
Process accessioning and cataloguing by classifying and
indexing books for easy sharing and identification for retrieval.
iv.
To maintain proper, custody of books, using the approved
system; and regulations and keeping them in shelves and catalogue cabinet for
safe record keeping and easy access.
v.
Conduct orientation to Library users by providing training on
the use of Library smooth operations.
vi.
Maintaining library user statistics by recording number of
users all along provision of service for record purposes.
vii.
To maintain routine library cleanliness by facilitating
cleaners in a view to keep the library in order.
viii.
To prepare monthly, quarterly and annual reports by compiling
continuous records highlighting areas of concern and submit to the superior.
ix.
Provide information on the latest literature in development of
VET through surfing in internet and collecting information from other VET book
sources in order to keep the library up to date.
x.
Monitor and evaluate works of Assistant Librarian by checking
his/her daily performances and reports in order to maintain accuracy of Library
services.
d.
Minimum Qualification and experience
required:
§ Form IV with passes
§ A holder
of Diploma in librarianship
§ Minimum of
3 (three) years of working experience as a Librarian § Should be
able to use ICT equipment.
18. DATABASE
ADMINISTRATOR.
Sn.
|
Position
|
Quantity
|
1
|
Database
Administrator
|
1
|
a. Reports
to: Information & Communication
Technology Administrator
b.
Job
Purpose: To effectively and efficiently carry out installation and maintenance of ICT equipment by
repairing the same in case of technical problem with a view to keep the
equipment life span longer and easy communication within departments in order
to improve the performance of the Authority.
c. Main
duties/tasks.
i.
Prepare annual plan and budget by consolidating data from his
section for onward submission to superior.
ii.
To carry out ICT support services to all ICT equipment such as
computers and others by installing, updating and repairing ICT hardware’s and
software’s to ensure long life and safety of machines and information.
ii. To maintain
safe custody of all ICT hardware and software as instructed by the supervisor
by keeping clear record of the system for easy reference.
iv.
To receive and implement trouble shoot of ICT software by
tracing/identifying a problem with a view to rectify fault.
v.
Carry out ICT support to all computer users by attending
promptly computer related problem in order to maintain effective communication
within the Authority.
vi.
To update VETA website regularly by uploading new features in
view to provide access to the current information.
vii.
To attend any other instructions related to his/her job as may
be assigned by Information Technology Administrator from time to time.
viii.
To prepare monthly, quarterly and annual progress reports by
compiling continuous reports in view to evaluate progress for onward submission
to superior.
d.
Minimum Qualification and experience
required
§
Form IV with passes
§
Holder of Diploma in Computer Science or in Information
Technology from a recognised Institution
§
At least 1 (one) year in the position
§
Be able to repair ICT Equipment
19.
NETWORK ADMINISTRATOR.
Sn.
|
Position
|
Quantity
|
1
|
Network
Administrator
|
1
|
a. Reports
to: Information & Communication
Technology Administrator
b.
Job
Purpose: To effectively and efficiently carry out installation and maintenance of ICT equipment by
repairing the same in case of technical problem with a view to keep the
equipment life span longer and easy communication within departments in order
to improve the performance of the Authority.
c. Main
duties/tasks.
i.
Prepare annual plan and budget by consolidating data from his
section for onward submission to superior.
ii.
To carry out ICT support services to all ICT equipment such as
computers and others by installing, updating and repairing ICT hardware’s and
software’s to ensure long life and safety of machines and information.
iii.
To maintain safe custody of all ICT hardware and software as
instructed by the supervisor by keeping clear record of the system for easy
reference.
iv.
To receive and implement trouble shoot of ICT software by
tracing/identifying a problem with a view to rectify fault.
v.
Carry out ICT support to all computer users by attending
promptly computer related problem in order to maintain effective communication
within the Authority.
vi.
To update VETA website regularly by uploading new features in
view to provide access to the current information.
vii.
To attend any other instructions related to his/her job as may
be assigned by Information Technology Administrator from time to time.
viii.
To prepare monthly, quarterly and annual progress reports by
compiling continuous reports in view to evaluate progress for onward submission
to superior.
d. Minimum
Qualification and experience required
§
Form IV with passes
§
Holder of Diploma in Computer Science or in Information
Technology from a recognised Institution
§
At least 1 (one) year in the position
§
Be able to repair ICT Equipment
20.
RECORDS ASSISTANT.
Sn.
|
Position
|
Quantity
|
1
|
Records
Assistant
|
1
|
b.
Job
Purpose: To effectively and efficiently perform retrieval and recording
file movements and maintain proper
custody by using approved procedures and methods to enable officers concerned
to act on same promptly and improve the overall performance of the Authority.
c. Main
Duties/Tasks:
i.
Receive all incoming mails by stepping with a view of
submitting to the Office Supervisor for sorting and recording.
ii.
To distribute the previewed mails by proper filling in view to
submit to the responsible officers.
iii.
Make follow-up on movements of files by physically moving files
from one office to another to enable concerned officers to act on promptly.
iv.
Effectively and efficiently maintain proper custody of files
using approved filling system for quick and easy retrieval.
v.
To initiate the preparation of sectional report by submitting
mails records to the superior in enable sectional report consolidation.
vi.
To carry out any other instructions related to his/her work
aimed at improving the overall performance of the authority.
d. Minimum
Qualification and experience required
§
Form IV with passes
§
Holder of a Certificate in Records keeping Management
§
Work experience of at least 1 (One) year in the field
§
Able to use ICT equipment
21. MODE
OF APPLICATION
Application
letters enclosed with CVs indicating names and addresses of three referees,
copies of relevant academic transcripts and certificates should be addressed to
the undersigned.
Only applicants with required
qualification will be considered.
All
applicants are required to indicates at the envelope by indicating name of the
position applied
Only short listed candidates will be
contacted.
Deadline for submission of applications is 14th June, 2017.
APPLY ONLINE THROUGH
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or
The
Director General,
Vocational
Education and Training Authority,
P. O.BOX
2849,
DAR ES
SALAAM.
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