The Aga Khan Foundation (AKF) is a private, non-denominational, international
development agency promoting creative and effective solutions to selected problems that impede social and economic development in parts of Africa and Asia. AKF-Tanzania is part of the AKF East Africa regional structure that supports programmes in Kenya, Tanzania and Uganda. In Tanzania AKF is managing a robust and expanding portfolio of multi-sectorial initiatives that includes programmes in inclusive economic development, health, nutrition, early childhood development, education and civil society strengthening. AKF operations are currently being carried out in Dar-es-salaam, Mtwara, Lindi, Arusha, Mwanza, Morogoro and Zanzibar. For its expanding portfolio, AKF is looking for well a qualified professional with unquestionable integrity to fill the following position .
development agency promoting creative and effective solutions to selected problems that impede social and economic development in parts of Africa and Asia. AKF-Tanzania is part of the AKF East Africa regional structure that supports programmes in Kenya, Tanzania and Uganda. In Tanzania AKF is managing a robust and expanding portfolio of multi-sectorial initiatives that includes programmes in inclusive economic development, health, nutrition, early childhood development, education and civil society strengthening. AKF operations are currently being carried out in Dar-es-salaam, Mtwara, Lindi, Arusha, Mwanza, Morogoro and Zanzibar. For its expanding portfolio, AKF is looking for well a qualified professional with unquestionable integrity to fill the following position .
Job title: Administration and Property Manager
Reports to: Country Finance and Operations Manager (CFOM)
Work location: Dar es Salaam (with frequent travels within the country)
Work location: Dar es Salaam (with frequent travels within the country)
Major role:
The post holder will be responsible to oversee and supervise the administration and logistics procurement of goods and services, functions, and property portfolio (including but not limited to security, building and grounds, renewal of lease of AKF properties, rent collection, upkeep of properties, managing relations with tenants and other related tasks)
Specific Duties and Responsibilities:
i. Provide supervision, oversight and professional development support to the administration staff in the Country and field offices ensuring their functions are well understood, organized and executed on time and with the highest level of professionalism and service.
ii. Lead and supervise procurement of all goods and services for the Tanzania office ensuring that AKF(EA) and/or donor approved procedures are complied with
iii. Supervising the establishment, maintenance and updating of inventory of assets, equipment, furniture for the organisation across its various project offices.
iv. Ensure safety and maintenance of all office equipment and premises.
v. Implement AKF(EA) security guidelines and protocols in the Dar office and support their implementation in all AKF offices in Tanzania.
vi. Develop property maintenance and renovation plan and budget and implement the plan.
vii. Contract and manage consultants, contractors and suppliers for repair, maintenance and renovation of properties and delivery of supplies and goods.
viii. Undertake and follow up on lease renewals, rent payment, property subdivisions, environmental issues, approvals and other requirements associated with the Lands Departments and Local Councils and ensure that AKF is complying with all regulatory requirements for properties
ix. Undertake preparation of commercial and residential tenancy agreements, licenses and procedures related to leases and rent collection
x. Preparation and submission of timely and accurate monthly, quarterly and annual reports to management
xi, Preparation and monitoring of the property budgets. Ensuring timely collections of rent and other dues
xii. Ensuring properties are kept in good condition and ensuring that maintenance works are dealt with pro-actively and completed with acceptable cost and time considerations
The post holder will be responsible to oversee and supervise the administration and logistics procurement of goods and services, functions, and property portfolio (including but not limited to security, building and grounds, renewal of lease of AKF properties, rent collection, upkeep of properties, managing relations with tenants and other related tasks)
Specific Duties and Responsibilities:
i. Provide supervision, oversight and professional development support to the administration staff in the Country and field offices ensuring their functions are well understood, organized and executed on time and with the highest level of professionalism and service.
ii. Lead and supervise procurement of all goods and services for the Tanzania office ensuring that AKF(EA) and/or donor approved procedures are complied with
iii. Supervising the establishment, maintenance and updating of inventory of assets, equipment, furniture for the organisation across its various project offices.
iv. Ensure safety and maintenance of all office equipment and premises.
v. Implement AKF(EA) security guidelines and protocols in the Dar office and support their implementation in all AKF offices in Tanzania.
vi. Develop property maintenance and renovation plan and budget and implement the plan.
vii. Contract and manage consultants, contractors and suppliers for repair, maintenance and renovation of properties and delivery of supplies and goods.
viii. Undertake and follow up on lease renewals, rent payment, property subdivisions, environmental issues, approvals and other requirements associated with the Lands Departments and Local Councils and ensure that AKF is complying with all regulatory requirements for properties
ix. Undertake preparation of commercial and residential tenancy agreements, licenses and procedures related to leases and rent collection
x. Preparation and submission of timely and accurate monthly, quarterly and annual reports to management
xi, Preparation and monitoring of the property budgets. Ensuring timely collections of rent and other dues
xii. Ensuring properties are kept in good condition and ensuring that maintenance works are dealt with pro-actively and completed with acceptable cost and time considerations
Qualifications, Knowledge, Skills and Abilities required
• A Bachelor's Degree in Land or Building Economics, Business Administration, Engineering or related field. A post graduate in
• Management qualification will be an added advantage.
• A minimum of 5years solid related experience, with at least three of those years in a busy middle management position on administration, operations and/or property management.
• Excellent oral and written communication skills in English and Kiswahili
• Proficiency in understanding technical drawings and specifications related to construction, bills of quantities and contracts.
• Ability to work under pressure with multiple tasks, demands and deadlines with a positive and constructive attitude under minimal supervision
• Have an excellent understanding of the real estate market and trends, and be up to date with procurement land related issues
• Ability to interpret, review, analyze, and critique architectural and engineering drawings, bills of quantity, specifications
• Computer Proficiency: Word processing, data base and spreadsheet applications, MS Office and the ability to present figures in graphs and other user-friendly methods
• Willingness to travel on short notices
• A Bachelor's Degree in Land or Building Economics, Business Administration, Engineering or related field. A post graduate in
• Management qualification will be an added advantage.
• A minimum of 5years solid related experience, with at least three of those years in a busy middle management position on administration, operations and/or property management.
• Excellent oral and written communication skills in English and Kiswahili
• Proficiency in understanding technical drawings and specifications related to construction, bills of quantities and contracts.
• Ability to work under pressure with multiple tasks, demands and deadlines with a positive and constructive attitude under minimal supervision
• Have an excellent understanding of the real estate market and trends, and be up to date with procurement land related issues
• Ability to interpret, review, analyze, and critique architectural and engineering drawings, bills of quantity, specifications
• Computer Proficiency: Word processing, data base and spreadsheet applications, MS Office and the ability to present figures in graphs and other user-friendly methods
• Willingness to travel on short notices
AKF is looking for a top quality professional with unquestionable integrity to take on the role of Senior Finance Officer-Grants
would be fully responsible for grant budgeting, accounting, reporting, grant related information management, due diligence, compliance and technical support to sub-grantees. Reporting to the Country Finance and Operations Manager, this position will be based in Dar-es-salaam with travel to project areas, as needed.
Specific Duties and Responsibilities:
• Ensure robust financial management for all grants is in place
• Fully implement KKF quality assurance standards for grant financial management
• Provide clear guidelines and technical assistance to managers and sub-grantees on grant financial management requirement and hold sub-grantees accountable
• Take lead on financial reporting to donors on all grants
• Develop and/or review and finalise grant budgets and grant financial reports in accordance with donor requirements and ensuring their quality and timeliness
• Systematically collaborate with program staff in budgeting, financial reporting and review of burn rate analysis
• Track expenditures and generate monthly and quarterly burn rate analysis for each grant that will provide management with information for decision making.
• Ensure budget control by adequately checking all costs that are chargeable to grants.
• Monitor grant periods and ensure that financial compliance requirements for the grant are adequately met and the grants are smoothly phased out.
• Track donor disbursements and review funding projections/requests from the field for each grant as part of budget control and respond accordingly.
• Participate in development of budget for new proposals or for extension of existing grants and take full responsibility on accuracy and consistency of final budgets submitted to donors.
• Develop capacity building programs and roll them out to finance and program staff on donor and AKF grant compliance and systems.
• Conduct semi-annual grant review visits, grant financial due diligence and spot checks in the field
• Coordinate all internal external grant reviews/ audits
• Manage a comprehensive filing system for each grant to ensure that all relevant finance related documents on the grants are maintained and available for use
• Ensure robust financial management for all grants is in place
• Fully implement KKF quality assurance standards for grant financial management
• Provide clear guidelines and technical assistance to managers and sub-grantees on grant financial management requirement and hold sub-grantees accountable
• Take lead on financial reporting to donors on all grants
• Develop and/or review and finalise grant budgets and grant financial reports in accordance with donor requirements and ensuring their quality and timeliness
• Systematically collaborate with program staff in budgeting, financial reporting and review of burn rate analysis
• Track expenditures and generate monthly and quarterly burn rate analysis for each grant that will provide management with information for decision making.
• Ensure budget control by adequately checking all costs that are chargeable to grants.
• Monitor grant periods and ensure that financial compliance requirements for the grant are adequately met and the grants are smoothly phased out.
• Track donor disbursements and review funding projections/requests from the field for each grant as part of budget control and respond accordingly.
• Participate in development of budget for new proposals or for extension of existing grants and take full responsibility on accuracy and consistency of final budgets submitted to donors.
• Develop capacity building programs and roll them out to finance and program staff on donor and AKF grant compliance and systems.
• Conduct semi-annual grant review visits, grant financial due diligence and spot checks in the field
• Coordinate all internal external grant reviews/ audits
• Manage a comprehensive filing system for each grant to ensure that all relevant finance related documents on the grants are maintained and available for use
Qualifications, Knowledge, Skills and Abilities required
• Bachelor's Degree in Accounting/Finance or Business Related field and Accounting
Qualification-CPA, ACCA, CIMA.
• A minimum of five years' progressive experience in a multi donor funding environment.
• Demonstrated experience of managing multiple grants
• Must have expertise in computerised accounting systems
• Must have full proficiency in Excel, power point, MS-Project
• Must possess good interpersonal skills to engage productively with all levels of staff in addition to excellent communication skills
• She/he must have the ability to work under pressure with multiple tasks, demands and deadlines under minimal supervision
• Bachelor's Degree in Accounting/Finance or Business Related field and Accounting
Qualification-CPA, ACCA, CIMA.
• A minimum of five years' progressive experience in a multi donor funding environment.
• Demonstrated experience of managing multiple grants
• Must have expertise in computerised accounting systems
• Must have full proficiency in Excel, power point, MS-Project
• Must possess good interpersonal skills to engage productively with all levels of staff in addition to excellent communication skills
• She/he must have the ability to work under pressure with multiple tasks, demands and deadlines under minimal supervision
APPLY ONLINE THROUGH
by e-mail to recruit.akftz@akfea.org.
Interested candidates should submit a cover letter, CV (not exceeding four pages) and the names and contact information of three referees before close of business by 14th July 2017, to Country Human Resources Manager, Aga Khan Foundation, Tanzania,
Interested candidates should submit a cover letter, CV (not exceeding four pages) and the names and contact information of three referees before close of business by 14th July 2017, to Country Human Resources Manager, Aga Khan Foundation, Tanzania,
Please mention the title of the position in your email and do not attach any document other than the CV and cover letter.
Qualified female candidates are highly encouraged to apply
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