The Ariel
Glaser Pediatric AIDS Healthcare Initiative (AGPAHI), an affiliate of
AGPAHI is implementing various projects that are
highly demanding and thus the organization is looking for a motivated, result
driven, qualified and competent staff to join the team as a Program Coordinator
Laboratory Services.
JOB TITLE: Program Coordinator, Laboratory Services (1)
LOCATION: Dar es Salaam
REPORTS TO: Clinical Services Manager
Purpose of post:
The purpose of this position is to coordinate all
Laboratory Services activities in all AGPAHI supported regions. The position
will also provide direct technical support and supervise all Program officers
for laboratory services and laboratory personnel at AGPAHI supported sites. The
PC LS will serve a coordinating role in ensuring that the appropriate resources
are available in order to maintain the highest level of quality systems.
Major Duties and Responsibilities
·
Ensuring good quality clinical
laboratory services in AGPAHI supported regions
·
Provide Technical support to Program Officers
Laboratory services
·
Conduct Laboratory specific
supportive supervision and Laboratory Mentorship
·
In Collaboration with Program
Officers Lab services, conduct ongoing assessments of Laboratory Quality
Systems within the AGPAHI supported labs; identify areas for quality
improvement and provide advice and technical assistance.
·
Ensure that SOPs, laboratory
manuals, guidelines, worksheets and forms are appropriately utilized at all
sites and assist in the modification of these forms whenever appropriate.
·
Ensure that 12 elements of
quality system management are implemented at all laboratories in AGPAHI
supported regions/sites.
·
Supervise preparation and
facilitation of trainings for laboratory staff and other stakeholders, to
ensure good quality lab services.
·
Liaise with the AGPAHI Technical
teams in the regions and HQ, to provide strategic technical guidance on
laboratory activities in field and strategies for improvement.
·
Supervise EID activities (Lab
Technical assistance, samples, results transportation, DBS SCM) in AGPAHI
supported regions/sites.
·
work with supply chain and
procurement units to ensures supported laboratories have an uninterrupted
supply of reagents and commodities and ensure laboratory reagent stability
·
Assesse laboratories for current capacity and
guides capacity building efforts
·
Ensure all programmatic
activities under laboratory services are implemented according to work plan
·
Represent AGPAHI in the relevant
Laboratory technical forums activities at national level and Donor level
·
Any other assignment as tasked by the CSM
Capacity building of lab services in districts and
sites:
·
Liaise with Laboratory Quality
Officers and other stakeholders in the districts and regions in developing
strategies to improve and standardize the quality systems in all of the AGPAHI
supported laboratories.
·
Liaise with the Program officers
Lab services to identify additional regional technical assistance needs and
resources for laboratory quality assurance.
·
Actively propose innovative
strategies to CSM and/or ZPM for strengthening laboratory activities in the
regions, including the local capacity to implement and supervise these
activities.
Reporting:
·
Supervise and responsible for Lab
related data collection, analysis and reporting and proper documentation.
·
Collaborate with the Program
Officers Lab Services to regularly inform all local stakeholders about the
AGPAHI supported laboratory activities in the regions.
·
Provide any other information / reports as
requested by the CSM.
Qualifications, Skills and ability
·
Advanced Diploma in Medical
Laboratory Technology or Bachelor of Science in Medical laboratory Technology.
·
A Masters of Science in Laboratory Technology will
be an added advantage
·
Experience in supporting HIV
programs is desirable
·
Experience working in a medical
laboratory
·
Experience with laboratory tests
and techniques required for the diagnosis and monitoring of the following (but
not limited to): HIV/AIDS, TB, Malaria, STIs, and other infectious diseases.
·
Hands on experience working with
laboratory machines and equipment’s Experience in supervising and managing
staff Knowledgeable of MoHSW laboratory
standards and procedures
Program Officer, Laboratory Services (3)
Mwanza and Geita
Regional Program Coordinator
Purpose of post:
The purpose of this position is to strengthen the implementation
and management of overall laboratory quality assurance activities and training
as needed for the AGPAHI supported sites. Program Officer Laboratory Services,
will provide direct technical assistance to laboratory sites and/or serve a
coordinating role in ensuring that the appropriate resources are recruited in
order to assist sites in maintaining the highest level of quality systems.
Major Duties and Responsibilities
·
Ensuring good quality clinical
laboratory services in AGPAHI supported sites
·
Conduct Laboratory specific supportive supervision
and Laboratory Mentorship
·
Conduct ongoing assessments of
Laboratory Quality Systems within the AGPAHI supported labs; identify areas for
quality improvement and provide advice and technical assistance.
·
Ensure that SOPs, laboratory
manuals, guidelines, worksheets and forms are appropriately utilized at all
sites and assist in the modification of these forms whenever appropriate.
·
Ensure that 12 elements of
quality system management are implemented at all laboratories in AGPAHI
supported sites.
·
Prepare and facilitate trainings
for laboratory staff and other stakeholders, to ensure good quality lab
services.
·
Liaise with the AGPAHI Technical
team in Shinyanga and HQ, to provide strategic technical guidance on laboratory
activities in field and strategies for improvement.
·
Assisting EID activities (Lab
Technical assistance, samples, results transportation, DBS SCM) in AGPAHI
supported sites.
·
Ensures that laboratories have an
uninterrupted supply of reagents as well as the conditions necessary to ensure
reagent stability
·
Assesses laboratories for current capacity and
guides capacity building efforts
·
Facilitate supply chain
management system on laboratory reagents and equipment through central
procurement system and Medical store.
·
Ensure all programmatic
activities under laboratory services are implemented according to work plan
Capacity building of lab services in districts and
sites:
·
Liaise with Laboratory Quality
Officers and other stakeholders in the district and region in developing
strategies to improve and standardize the quality systems in all of the AGPAHI
supported laboratories.
·
Liaise with the ZPM and RPC to
identify additional regional technical assistance needs and resources for
laboratory quality assurance.
·
Actively propose innovative
strategies to ZPM and RPC for strengthening laboratory activities in the
region, including the local capacity to implement and supervise these
activities.
·
Responsible for Lab related data
collection, analysis and reporting and proper documentation.
·
Prepare and submit monthly report on laboratory
activities to RPC
·
Collaborate with the ZPM; RPC to
regularly inform all local stakeholders about the AGPAHI supported laboratory
activities in the region.
·
Provide any other information / reports as
requested by the ZPM or RPC.
Qualifications, Skills and ability
·
Diploma in Medical Laboratory
Technology or Advanced diploma or Bachelor of Science in Medical laboratory
Technology.
·
Experience working in a medical laboratory
·
Experience with laboratory tests
and techniques required for the diagnosis and monitoring of the following (but
not limited to): HIV/AIDS, TB, Malaria, STIs, and other infectious diseases.
·
Experience working with
laboratory equipment, reagents and consumables required for the above-mentioned
infections
·
Preference given to those who
have proven ability to service and properly maintain laboratory equipment
Knowledgeable of MoHSW laboratory standards and
procedures
Travel:
·
In order to achieve the goals at
least 60% of working days will require local travel in AGPAHI supported sites
Finance Officer
Shinyanga
Finance Manager
Purpose of the post/Overall Responsibility:
To strengthen AGPAHI’s Finance department by providing accounting and
administrative support
Major Duties and Responsibilities
QuickBooks:
·
Daily administration and
maintenance of the Financial Accounting System, which includes :
·
Keying data to the QBs for payments made and Journal
Vouchers prepared
·
Review & analyze the posted
records into the system
·
Generating reports on an ad hoc
basis
·
As needed, prepare summaries of spending pertaining
to your respective region.
Payroll:
- Ensure timely submission of correctly filled and approved time
·
Monitor to ensure
accountability/liquidation of all advances in accordance with the established
policies and procedures to clear advances as needed.
·
Ensure that accounts payable and
receivable are accurately processed in a timely manner and recorded
appropriately; Monitor employee advance balances to ensure there are no aged
receivables.
·
Daily Monitoring of the bank accounts and cash
levels.
·
Assist with banking
correspondences and relations.
·
Ensure the returned cash is banked
within 48 hours.
Accounting:
·
Review of all financial documents
to ensure their accuracy, completeness, and compliance with applicable policies
before disbursement of funds to the vendors.
·
Ensure all vouchers are properly prepared and
completely and accurately documented.
·
Responsible for verification,
cost allocation, fiscal coding and checking of arithmetical accuracy of
expenses report and their entry into QBs.
·
Cash flow management for the
Region to ensure availability of funds for program implementation.
·
Prepare adjusting journal entries as needed for all
adjustments to transactions.
·
Assists the FM in developing the
office’s annual and semi-annual work plan/budget projections and analyses.
·
Assist FM in budgets monitoring and analysis.
·
Consolidate Monthly cash
forecasts received from various Regional units.
·
Provide financial data and analysis to FM and SFO
as needed.
·
Prepare and reconcile bank
statements
·
Ensure data is correctly coded
and entered into the accounting system
·
Assists with the preparation of
the year end statutory Financial Statements and working papers within the
agreed timescales.
·
Assist with preparation and
submission of monthly financial reports for the organization to FM for decision
making at Management level.
·
Assist with financial data analysis and reporting
of any irregularities.
·
Prepare any other ad hoc financial report and
provide financial information as needed.
Internal Assurance & External Audits:
·
Assist with providing responses
to the Internal auditor’s
·
Assist with the statutory audit.
·
Assist FM to ensure standard and
synchronized implementation of financial activities throughout all organization’s
offices.
·
Ensure financial documents from
the respective Regional office as well are in compliance with the organization’s
policies as well as donor regulations.
·
Ensure financial documents from
the respective reginal offices are submitted to the HQ on time.
·
Maintain financial files and records
·
Perform any other relevant duties
as directed by the Finance Manager.
Qualifications, Skills and ability
The
incumbent must have the following qualifications and knowledge;
·
A bachelor's degree in business, Accounting or
related fields,
·
Professional qualification as
CPA/ACCA is a must,
·
Minimum of 4 years’ experience in accounting/finance
role,
·
Master’s degree in Accounting,
Finance or Business is an added advantage,
·
up to date knowledge of current
financial and accounting computer applications, QB is a plus,
·
Forecasting skills, supervisory skills, honest,
respectful and trustworthy.
JOB TITLE: Data Management Officer
LOCATION: Shinyanga
REPORTS TO: Regional Program Coordinator
Purpose of the Post:
The position will support the facilities and CHMTs
to strengthen and oversee the health information system (GLASER, EID, DHIS,
CTC2 DATABASES, PHARMACY MODULE AND LABORATORY, and MOBILE SMS. The DMO will be
responsible for providing technical support to the data clerks and to ensure
that data are captured accurately and completely and maintained in the
prescribed manner
Major Duties and Responsibilities:
·
Review , analyze , and validate
program data to ensure consistency, integrity and accuracy based on project
specific guidelines
·
Review and approve CRF design,
data review ground rules and database design according to Standard Operating
procedures and protocol
·
Assist in standardizing data
management procedures such as documentation for departmental operating
procedures.
·
Conducting monthly backups of all
databases and prompt notification of problems on CTC or reproductive and child
health computers or DHIS data base in the AGPAHI supported sites and districts
·
Develop and maintain documentation and data
management guidelines
·
Maintain program data accuracy
through review of patient’s forms for completeness and consistency.
·
Assist in the development and
implementation of strategy for data cleaning and in the design and programming
of clinical database
·
To make sure all the Database are functioning and
up-to-date
·
Query data inconsistencies and
revise case report forms in compliance with standard operating procedures,
client guidelines and regulatory agency guidelines
·
Generate retrievals and summaries
·
Provide expertise to all areas of
data management including project teams, functional areas and management. You
will also monitor data management activities to gauge compliance with standard
process.
·
Provides leadership to Data
Management in setting short-term and long-term departmental project and
professional goals and objectives. Create momentum, energy and opportunities
for visibility of group within corporate and functional settings support to new
areas and build new cross-functional relationships while solidifying and
enhancing existing relationships
·
Assuring proper use, maintenance and repair of it
equipment
·
Sharing and support effective use
of reports
Qualifications, Skills and ability
·
Bachelor’s Degree in Computer Sciences or Advanced
Diploma in IT
·
Experience with PEPFAR 3.0 funded
projects in Tanzania
·
Technical understanding of PEPFAR
3.0 and USAID indicators and managing for performance
·
Computer literacy, with
comfortable working experience with the basic Microsoft packages (outlook,
internet, word, excel & power point)
·
At least 3 years’ experience in data management or
database administration.
JOB TITLE: Program Officer, Quality Improvement
LOCATION: Shinyanga, Mwanza, Geita, Mara
REPORTS TO: Regional Program Coordinator
The CQI Specialist will be responsible for providing capacity building
and mentoring to health facilities in regions supported by AGPAHI.
The primary function of this position will be to
assist supported facilities and CHMTs to develop continuous quality improvement
teams, implement quality improvement plans, report and documenting all quality
improvement initiatives.
Major Duties and Responsibilities
Development and coordination of AGPAHI’s QI
approach
·
Development, implementation and
monitoring -AGPAHI QI plan
·
Development of tools and
indicators:
·
Develop and maintain quality
improvement monitoring tools that are used by AGPAHI staff to monitor AGPAHI
supported sites
·
Develop and monitor quality
improvement indicators at all AGAPHI supported sites; work with departments and
program officer to analyze and improve performance based on site assessments on
those indicators
Capacity building of AGPAHI staff in QI principles
·
Build the capacity of all
technical staff to integrate QI principles into their work and various
departments
·
Provide on the site QI mentoring
(refresher training) for all program officers previously trained in QI
·
Work with all departments to
facilitate internal program component quality improvement by initiating quality
improvement initiatives in each department where necessary
·
Coordinate regular meetings to
share M&E and QI data and patient outcomes so that departments know how
effective the program is and what are the areas that need more support and
focus
·
Work with Program Officers PMTCT
and C&T to ensure they apply QI principles in routine supportive
supervision; carry out regular performance measurements at sites; analyze QI
data; provide QI feedback to site staff, CHMT and RHMT; and attend QI meetings
at site level when able.
Capacity building of -AGPAHI sub grantees in QI
principles
The PO QI is responsible for the oversight of QI activities and ensuring
systematic use of QI principles by all AGPAHI sub-grantees
·
The PO QI will be responsible for
overseeing site level training and efforts to build site capacity to implement
quality improvement activities, working in collaboration with QI TOTs and
appropriately trained AGPAHI staff.
·
Lead efforts to conduct site
specific assessments of quality improvement capacity and monitor program
officers’ QI activities
·
Initiate QI activities in health
facilities that are identified as requiring QI interventions based on analysis
of C&T, PMTCT/EID, LAB, TB/HIV, PITC, SCM, CL data
·
Oversee data collection
activities related to quality improvement efforts. This may include, but not
limited to, working with AGPAHI M&E staff and working with sites to
routinely submit agreed upon clinical data.
·
Support RHMT and CHMT QI teams in
implementing the National Quality Improvement Guidelines and National
Comprehensive Supportive Supervision & Mentoring Guidelines
·
Manage data and information
generated from routine monitoring and evaluation and quality of care report and
disseminates data/reports as appropriate to RHMTs, CHMTs, sites and partners.
·
Work with relevant staff to
coordinate regular feedback to and information exchange with all stakeholders,
including sub-grantees, in partners programs to share experiences in order to
improve quality in prtners’s program
·
Ensure regular quality
improvement meetings take place at site-level with the program officer
responsible in attendance (reviewing data, flow charts and setting/following up
action plans through PDSA cycles) to strengthen QI in existing health
management structure
·
Conduct routine meetings to
review information and data for program quality with M&E, CMT, other
technical program officers and operations staff where needed
Representing -AGPAHI to MOHSW,
DONORS, and other stakeholders concerning QI activities
·
Work closely as -AGPAHI’s primary
liaison person with National AIDS Control
Program and
University Research Company
(URC) to support
them in
implementation of National QI program. Participate in meetings and
assist in conducting trainings as requested when appropriate
·
Use results of QI interventions
to develop reports, best practice documents and guidelines in collaboration
with other -AGPAHI staff; to share with AGPAHI, site staff and partners
·
Conduct semi-annual QI campaigns
by expanding QI initiatives at health facilities, synthesizing and analyzing
semi-annual data, presenting QI findings and publishing literature (e.g.
abstracts) in collaboration with QI TOTs and appropriately trained staff.
·
Undertake any other duties as
assigned by the Senior Program Officer, Quality Improvement
Qualifications, Skills and ability
·
Degree in Medicine, Nursing or
Social Sciences
·
Master’s degree in Public Health
will be an added advantage
·
Experience of working with donor
funded projects
·
Experience working with health
facilities in HIV/AIDS Programs and Research
·
Experience in capacity building,
such as planning and facilitating trainings and providing technical assistance
·
Experience in implementing quality improvement
initiatives
·
Ability to travel to the field
50% of the time.
APPLY ONLINE THROUGH
e-mail to recruitment@agpahi.or.tz
Interested candidates should submit a cover letter and CV (not exceeding
four pages) and names and contact information of three referees before close of
business on Friday 7th JULY, 2017 to the Executive
Director, Ariel Glaser Pediatric AIDS Healthcare Initiative, by Please mention the title of the position in your email and do
not attach any document other than the CV and cover letter. Submission
can also be dropped physically or by post in the address below:
Ariel Glaser Pediatric AIDS
Healthcare Initiative
Plot 372, House No. 7 Chole Road
(Near Coco Beach)
P.O. Box 38252 Dar es Salaam
AGPAHI is an equal opportunity
employer, only shortlisted candidates will be contacted.
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