Jobs in Dar es Salaam Tanzania Rti Jobs in Dar es Salaam Admin & Hr Assistant Jobs in Dar es Salaam at Rti Admin & Hr Assistant Employment opportunities Rti




# Job Description


Job Summary

Act to End Neglected Tropical Diseases NTDs East is a five-year project
funded by the U.S. Agency for International Development USAID that helps
national NTD control programs for the control and elimination of five targeted
NTDs lymphatic filariasis, onchocerciasis, schistosomiasis, soil-transmitted
helminths, and trachoma. RTI seeks an Administration & Human Resources
Assistant to provide operational support to the project activities for the Act
to End NTDs East Tanzania program. The Admin & HR Assistant will support the
HR Manager with the day-to-day administration and human resources activities
affecting all staff and offices within the program. The position requires
interpretation and application of HR and Admin policies; rules and
regulations; facilitation and implementation of internal procedures,
processes, and systems.

Essential Duties

Human Resources Responsibilities

Support the HR Manager with the review, dissemination, and ensuring full
compliance of HR policy guidelines and country employee handbooks in tandem
with local labor laws, client rules and regulations, RTI policies, values,
ethics, procedures and strategies, effective implementation of the internal
control framework and proper functioning of the HR policy framework.
Disseminate HR communication, priorities, and allocated tasks; and ensure
strict adherence to procedures in the area of selection and recruitment of
temporary and longer-term staff.
Support recruitment processes through the provision of input to short-listing
process, screening of candidates, setting up and participation in interview
panels including documentation processing for offers and deployment.
With the RTI Regional Office HR team and the HR Manager, maintain HR
including non-personnel files; track and compile project leave schedules,
accounting for all staff absence by receiving and filing PTO authorizations;
performing the functions of absence monitoring and recording; advise staff on
their leave entitlements.
Coordinate preparation of LN contracts through timely preparation and
submission of Employment Administration requests e.g. personnel action forms
and offer request memos.
Ensure deadlines for documentation and analyses of staff performance are met.
Assist the HR Manager in fostering of project staff learning initiatives with
consultation with RTI Regional Office HR, recommending and enrolling project
staff in short-term courses that are beneficial to the project, and in
accordance RTI University course availability and individual learning plans.
Support the HR Manager with orientation and induction of staff, provide
information to staff members on their employment conditions and entitlements,
including on-entry briefings.
Help organize recruitment activities and ensure they are documented according
to RTI standards.
Support on-boarding process for new staff and enrollments in benefits.
Help coordinate annual staff appraisal process, share best practices regarding
this activity, and ensures quality results are met on time.
Supports HR Manager with coordinating activities and works in strong
partnership with Regional HR staff and other in-country HR staff as needed.
Perform other duties as needed.
Administration Responsibilities

Oversees “front-office” activities including reception, office supplies,
service contracts for office cleaning/maintenance, etc.
Maintain the agenda of the COP.
Maintains staff contact list, org chart, and safety and security phone tree.
Maintains hotel list and ensures bookings for staff are confirmed prior to
travel.
Coordinates logistics for visitors – hotel bookings, transport, etc.
Maintains program’s safety and security resources and helps build staff
capacity around safety and security.
Reviews weekly meeting notes and disseminates to staff in a timely manner.
Develops and maintains system for booking office meeting rooms.
Manage the project and office diaries of the events, including major meetings,
workshops, seminars, visits, retreats etc. and maintain the calendar of
program planned activities.
Assist in the preparation of agendas for staff and technical meetings,
document minutes and disseminate accordingly.
Write any letters needed by the COP and other staff as external communication.
In liaison with the other project manager to oversee the organization of all
travel and hotel arrangements for staff and consultants as well as those of
participants attending program activities, while ensuring adequate compliance
with RTI and/or USAID regulations.
Organize, coordinate, liaise and communicate with external partners and
institutions for holding of workshops, seminars and meetings and in keeping
all partners informed.
Liaise with service providers to organize meetings and workshops ensuring that
all logistic aspects are adequately addressed including the reproduction and
compilation of necessary materials.
Maintain an effective office country filing system, order and replenish
office, kitchen and stationery supplies and manage the flow of documents
between Envision project and external partners.
Coordinate with COP and the Finance to review invoices and DA1 forms, project
/ office / field office expenses for a timely submission according to policy
and procedures.
Coordinate with Finance Assistant and Procurement & Logistics Officer to
process procurement requests and to maintain office inventory ensuring
adequate compliance with RTI and/or USAID rules and regulations.
Perform other duties, as needed
Qualifications and Experience

High School complete or vocational training/Diploma in Human Resource and 3
years of experience.

Skills & Abilities

Skills and abilities required to perform the essential job duties of this job
are listed below. An addendum that clarifies additional skills and abilities
for incumbents in this job may be used in addition to this description



Send your Application to









URL Link to Apply

[ **Submit your CV and Application on Company Website Click Here**
]https//rtiint.referrals.selectminds.com/international/jobs/admin-hr-
assistant-5941

Closing Date 20th June, 2021.



Jobs in Dar es Salaam Tanzania Rti Jobs in Dar es Salaam Admin & Hr Assistant Jobs in Dar es Salaam at Rti Admin & Hr Assistant Employment opportunities Rti


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