Jobs in Tanga Tanzania Room To Read Jobs in Tanga Associate, Administration Jobs in Tanga at Room To Read Associate, Administration Employment opportunities Room To Read




# Job Description


Tanzania – Tanga
Position Overview
The Associate, Administration Field Office will act as the point of contact
for all administrative work across all Field Offices. She/he will provide all
administrative support and managing queries related to administration; his/her
main duties includes providing administration support across all 3 programs
and to the all field based employees; managing offices stock, managing offices
settings; managing the relationships of the service providers across field
office; providing support to collect and submit finance documents to the Field
Operations Manager for review and then submission to the Administration
Manager who will be based at the Country Office. She/he will be a key contact
person for all logistics needs at the field office including planning and
managing the distribution of all the materials in to respective schools such
as GINKI books, Local Language Published books, GEP materials support, etc.
She/he will be directly reporting to the Field Operations Manager with a
strong reporting dotted line to the Administration Manager.

Duties & Responsibilities
Assist in providing all required daily administration functions within the
field office.

Assist in soliciting service providers at the field level through receiving
purchase requisition, collecting/ receiving all Expressions of Interest

Maintain trusting working relationship with service suppliers, visitors and
colleagues

Perform receptionist duties when necessary answer, screen and direct
calls/message, greet, register and direct guest/visitors, receive,

Work with Field Operations Manager in coordinating office activities and
operations to secure efficiency and compliance to the organization.

Organize and maintain office setting

Support Field Office staff to deliver their transport request to Program
Operations Director for approval.

Provide general support to the office visitors

Ensure timely collection of invoices and other documents from service
providers and verify if in compliant then submit to the finance for payment
process.

Maintain Incoming and Outgoing invoice log book.

Ensure operational of the office work related requirements by conducting
routines checks, identification of the non-functioning, preparing reports on
repair needs for review by Field Operations Manager and for approval by
Program Operations Director.

Manage the field office warehouse including the field office stock and
inventory management system including submitting the records to both the Field
Operations Manager and the Country Administration Manager.

Maintain reporting on all the books distributed delivery notes and submitting
the same to the Field Operations Manager.

Updating and maintaining office equipment inventory with support from
Administration Officer/Manager

Updating and maintaining office supplies inventory by checking stock to
determine inventory level, receiving goods/services and verifying receipts of
supplies.

Assist Field Office team to book for meeting venues, arrangement for visitor’s
lunch conferences and other required services within Field Office level.

Work with Program Officers to arrange for transport for book distribution,
material support distribution and other activities which requires transport
including site survey.

Equipment allocation and Dispatch important documents.

Land line and internet connection services and maintenance.

IT complaint register-wise consultant communication and response to IT related
problems

Support all donor visit requirements.

Qualifications
University degree in Administration, Procurement management or any other
social science related degree.

Knowledge of office management systems and procedures

Excellent time management skills and ability to multi-tasks and prioritizing
work

Excellent written and verbal communication skills in both Swahili and English

Strong planning skills

Proficient in Ms Office

At least 2 years of experience in the office administration and support work
in the field setting or in a related working environment

Location
Tanga Region

Compensation
Room to Read offers a competitive salary with excellent benefits. Benefits
include thirteenth month bonus, health insurance and a retirement plan. The
non-monetary compensation includes a unique opportunity to be part of an
innovative, meaningful, and rapidly growing organization that is changing
transforming the lives of millions of children in developing countries on
literacy and gender equality in education.

Locations

Tanzania – Tanga
To be successful at Room to Read, you will also

Have passion for our mission and a strong desire to impact a dynamic nonprofit
organization
Be a proactive and innovative thinker who achieves results and creates
positive change
Have a very high level of personal and professional integrity and
trustworthiness
Embrace diversity and a commitment to collaboration
Thrive in a fast-paced and fun environment
Room to Read is proud to be an equal opportunity employer committed to
identifying and developing the skills and leadership of people from diverse
backgrounds. EOE/M/F/Vet/Disabled



Read and Apply Now Through









URL Link to Apply

[ **Submit your CV and Application on Company Website Click Here**
]https//osv-rtr.wd5.myworkdayjobs.com/en-US/RoomToRead/job/Tanzania--
Tanga/Associate--AdministrationR-01568

Closing Date 30th June, 2021.



Jobs in Tanga Tanzania Room To Read Jobs in Tanga Associate, Administration Jobs in Tanga at Room To Read Associate, Administration Employment opportunities Room To Read


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