Jobs in Geita Tanzania Plan International Jobs in Geita Finance Manager Jobs in Geita at Plan International Finance Manager Employment opportunities Plan International




# Job Description


Date 24-May-2021

Location Geita, Tanzania

Company Plan International

The Organisation

Plan International is an independent development and humanitarian organisation
that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s girls
who are most affected.

Working together with children, young people, our supporters and partners, we
strive for a just world, tackling the root causes of the challenges facing
girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we
enable children to prepare for – and respond to – crises and adversity. We
drive changes in practice and policy at local, national and global levels
using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years,
and are now active in more than 70 countries.
BACKGROUND

Plan International is an independent development and humanitarian organisation
that advances children’s rights and equality for girls. Plan has over 80
years’ experience and works in more than 75 countries across the world. We
strive for a just world, working together with children, young people, our
supporters and partners.

Plan International has been working in Tanzania since 1991. Our work supports
marginalised children and youth, especially adolescent girls, to grow up
physically and mentally healthy and ready to shape their future. We create an
enabling environment and empower girls to be active drivers of change in
realising their rights. We prioritise working with partners, and ensuring all
of our work is evidence based

The Keeping Adolescent Girls in School KAGS project is a 5 year Global
Affairs Canada’s GAC’s funded project, aiming at addressing key barriers
inhibiting adolescent girls from realizing their right to safe, quality and
gender-responsive education, with a particular focus on their unique needs and
barriers associated with participation in primary and lower-secondary school.
The project’s Ultimate Outcome, ‘Adolescent girls realize their rights to
safe, quality, gender-responsive education’, will be achieved by employing a
three-pronged, rights-based, gender-transformative approach to tackle demand-
and supply-side barriers, while strengthening local level governance and
building improved linkages between education, health and child protection
systems

ROLE PURPOSE

Finance Manager is responsible for the financial health of KAGIS project, and
offering insights and financial advice to the Program Director in order to
make sound financial decisions and planning for the long and short term
financial goal of the project. she/he will lead all day-to-day accounting
operations, with functional responsibility for accounting, accounts payable,
payroll, and grants administration. She/he will be accountable with the
production of quality financial reports; managing accurate processing of
financial transactions; administration of a comprehensive set of controls in
order to mitigate risks, preparing financial forecasts of the project, and
ensure that reported results comply with Generally Accepted Accounting
Principles GAAP, and donor and Plan financial management standards. This
position report to the Program Director and supervises the Finance
Coordinator.

Dimensions of the Role

Monitor the day-to-day financial operations of KAGIS project
Support project financial analysis, validation of plans, and ad-hoc requests
Ensure compliance with donor and Plan financial policies and regulatory
requirements
Track project financial status and performance to identify areas for potential
improvement
Seek out methods for minimizing financial risk to the project
Understand and adhere to financial regulations and legislation.
Plan, organize, and execute financial tasks of KAGIS projects
Make estimates of funds required for the short and long-term financial
objectives of the project.
Complete financial reports, lead the month-end closing process and conduct
monthly financial forecast.
Develop and implement plans for budgeting, forecasting, and reporting.
Provide financial insight and analysis information and expectations to the
Program Director to drive project performance and support in long-term and
short-term decision making
Manage and monitor metrics, KPI tracking, and reports.
Understand and calculate the risks involved in the financial activities of the
project.
Ensure that all financial transactions are processed accurately, in a timely
manner, and in accordance with generally accepted accounting principles.
Maintain control of the following areas general ledger, accounts payable,
expense reports, billing, and payroll.
Work closely with CO grants manager in reviewing partner liquidations reports
Monitor and supervise project assistant accountant to ensure that all the
partners liquidations, advance and all expenditures are processed and posted
into SAP system timely.
Visits districts at least quarterly to provide needed technical support to the
project team.
Visits partner offices at least once in a quarter to provide support and
ensure that grant requirements are adhered to
Fulfil Plan’s safeguarding children and young people policy at all times to
protect children from all forms of abuse
Provide capacity building to partner staff to ensure partners’ compliance with
best practices and donor specific requirements
Undertake other reasonable tasks as directed by the Project Director

ACCOUNTABILITIES

Production of financial management reports

Ensures that project transactions are reviewed and correctly entered into SAP
on a timely basis;
Submit quarterly, semi-annual year-end project financial reports in a timely
manner;
Prepare the quarterly financial report and assists the Program Director with
the variance explanations, and communicate with Plan Canada for support on
donor reporting deliverables as needed.
Monitor and submit quarterly reports on project financial risk.
Prepare and analyse accurate monthly financial and management reports,
including income statement, balance sheet, budget and variance, projections
and forecast, and cash flow.
Working with Partners

Relates well with all partners and support them to effectively manage their
budgets
Gives constructive and timely feedback to partners finance team for
improvement
Lead financial reflection and feedback meetings with partners
Budget Management and Control

Be in charge of the preparation of the Project annual work plan budget;
Monitor project budget and submit request for budget modification to Donor for
approval when necessary
Maintain a budgetary control system to monitor grant budget vs. Expenditure
and advise management on variances and corrective actions required to be taken
Respond to grants financial queries in liaison with the Head of Finance HOF,
Business Development Manager and the Program Director;
Ensure partners fund disbursement is done on a timely manner as per the
agreement.
Ensure Partner liquidations and financial reports are properly reviewed before
further funds are advanced
Assists the Program Director in the preparation of quarterly, semi-annual and
year-end financial schedules of the project
Coordinates Cash Forecasting

Promptly request funds for project implementation and ensure effective cash
flow management
Ensure monthly bank reconciliations is prepared, reviewed, signed and filed
accordingly.
Prepare fund balance statement on a monthly basis and share with the HOF.
Prepare and share the reconciled fund balance with Program Director and CNO
Compliance Manager, on quarterly basis.

Compliance with Plan’s and Donor requirements.

Ensure that all approved Project budget account lines – donor account lines
together with subsequent modifications are accurate in SAP;
Undertake monthly review to ensure that all transactions are accurately
entered into the SAP
Ensure the SAP monthly reports are printed and signed off;
Ensure partners disbursements and liquidations are clearly captured in SAP.
Analyze project balance especially expense accounts after system closure and
effect the necessary corrections
Reviews project sub-ledger for all advances and prepaid expenses and follows
up on outstanding advances

Management of Internal Financial Controls

Prepare the weekly payment list based on the Cash forecast requirement
approved
Ensure that project payments are made as per approved policies and procedures
and donor requirements.
On a monthly basis, review all the vouchers for completeness and documentation
and arithmetic accuracy.
Ensure online payments are processed within required time as per weekly
payment schedule
Prepare project financial audit action list after each audit and ensure
compliance.
Monitor and review monthly staff timesheets and ensure that are completed in a
timely manner
Support CNO Compliance Manager during compliance visits and ensure that
required documents are available for review
Support donor audit and ensure all required supporting documents are available
Ensure audit recommendations are implemented within limited time frame.

Management Responsibilities

Provide leadership to finance and accounting areas of the project
Provide guidance and analysis to the project director and operational
management to improve results.
Maintain system of accounts and keep books and records on all transactions and
assets.
Develop, implement, and maintain processes and controls that are current best
practices related to transaction processing
Perform month-end closing procedures, including overhead allocations, account
reconciliations, and updating schedules.
Train/coach partner finance staff in delivery of job responsibilities to
support grants compliance and financial reporting;
Security

Ensure compliance with security procedures and policies as determined by
country leadership.
Proactively ensure that team members operate in a secure environment and are
aware of Safeguarding policies.
Create and sustain a work environment of mutual respect where team members
strive to achieve excellence.
Ensure compliance to COVID-19 and other outbreaks safety measures

Compliance to Global Polices

Ensures that Plan International’s global policies for Child Protection CPP
and Gender Equality and Inclusion GEIP are fully embedded in accordance with
the principles and requirements of the policy including relevant
Implementation Standards and Guidelines as applicable to their area of
responsibility. This includes, but is not limited to, ensuring Plan and
Partner’s staff and associates are aware of and understand their
responsibilities under these policies and Plan International’s Code of Conduct
CoC, their relevance to their area of work, and that concerns are reported
and managed in accordance with the appropriate procedures
Communications and Working Relationships

Internal

This position works closely with HoF and grants Manager at CO high
This position works closely with Financial Coordinator at PU level high
External

This position works closely with finance team of implementing partner
organizations medium

Key relationships

PU & CO
Head of finance and grants Manager
Functional networks within Plan

Technical expertise, skills and knowledge

Required experience and Qualifications

Bachelor’s degree in Finance or Accounting, preferably post-graduate degree
Certified Public Accountant CPA
Minimum of 5 years of experience in accounting and/or financial analysis
Solid experience in coordinating audit activities and managing reporting
Ability to work and effectively communicate with senior-level management
In-depth knowledge of the Finance and accounting preferably in NGO
environment, with experience in grants accounting.
Proficiency with accounting software and excellent Excel skills.
Knowledge of financial reporting and data mining
Ability to present financial information to management and external
stakeholders.
Strong understanding and knowledge of Cash Flows, Budgetary Controls and
government compliance
Proven ability to make complex and time-sensitive decisions in the best
interests of the organization.
Ability to work independently with minimal supervision
Essential

Knowledge

In-depth understanding of Generally Accepted Accounting Principles GAAP.
Knowledge of gender transformative approach in budgeting
Demonstrated knowledge in developing of grant budget
Develops, motivates, coaches and promotes high performance staff
Knowledge in leading multiple partners with complex relationships
In-depth knowledge of project management methodologies
Skills

Analytical and problem solving skills
Proficient computer skills in Microsoft applications and accounting packages
Ability to work under multidisciplinary and multicultural environment
Meticulous attention to detail with superb organizational skills
Excellent communication skills, with demonstrated ability to write financial
reports
Demonstrated leadership, versatility, and integrity
Excellent report-writing and communication skills.
Fluent spoken and written English and Kiswahili
Behaviours

Hardworking with capacity to work independently with minimum supervision
Honest, integrity, open and transparent personality.
Working towards achieving a team goal
Be able to Respect all groups of people in the community and culturally
sensitive
Persuasive and able to work with different cultural settings
Motivated, energetic and strives to develop and support other
Result oriented and able to work independently and as part of a team.
Working for the best interest of the organisation and children
Appreciate of child rights and gender equality

Desirable

Knowledge and experience with Global Affairs Canada’s GAC’s project
management
Solid proficiency in SAP
Experience managing and knowledge of project that support girls’ education
Strong presentation, team-building and interpersonal skills
Analytical thinker with strong conceptual and problem-solving skills.
Commitment to girls’ development and a values-driven work environment.
Operate in a high-pressure deadline-driven environment with professionalism
Managing project with strict reporting deadlines
Working with the project team and ensure project results are achieved timely
without compromising quality
Good command over conflict resolution while maintaining important
relationships Capability to resolve conflicts
Plan and schedule own work, interpreting instructions and selecting
appropriate methods/tools for delivery.
Understanding of data privacy standards
Plan International’s Values in Practice

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and
donors.
Holds self and others accountable to achieve the highest standards of
integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls &
young people
We strive for lasting impact

Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to
changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together

Seeks constructive outcomes, listens to others, willing to compromise when
appropriate.
Builds constructive relationships across Plan International to support our
shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and
communities.
Engages and works well with others outside the organization to build a better
world for girls and all children.
We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when
appropriate.
Builds constructive relationships across Plan International to support our
shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and
communities.
Engages and works well with others outside the organization to build a better
world for girls and all children.

Physical Environment

Working environment will include both typical office environment and field
environment
The position requires regular field travels, at least 30% of the work

Level of contact with children

Low contact No interaction or low frequency of interaction with children

Location Geita

Reports to Program Director

Grade D2

Closing Date 3rd June 2021

Equality, diversity and inclusion is at the very heart of everything that Plan
International stands for.

We want Plan International to reflect the diversity of the communities we work
with, offering equal opportunities to everyone regardless of age, disability,
gender reassignment, marriage and civil partnership, pregnancy and maternity,
race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to
create a workplace environment that ensures every team, in every office, in
every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial
justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many
threats of harm, it is our duty to ensure that we, as an organisation, do
everything we can to keep children safe. This means that we have particular
responsibilities to children that we come into contact with and we must not
contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan
International’s Safeguarding Children and Young People policy. Plan
International also participates in the Inter Agency Misconduct Disclosure
Scheme. In line with this scheme we will request information from applicants
previous employers about any findings of sexual exploitation, sexual abuse
and/or sexual harassment during employment, or incidents under investigation
when the applicant left employment. By submitting an application, the job
applicant confirms their understanding of these recruitment procedures.



Read and Apply Now Through









URL Link to Apply

[ **Submit your CV and Application on Company Website Click Here**
]https//jobs.plan-international.org/job/Geita-Finance-Manager/678132801/

Closing Date 30th May, 2021.



Jobs in Geita Tanzania Plan International Jobs in Geita Finance Manager Jobs in Geita at Plan International Finance Manager Employment opportunities Plan International


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