LOCATION: Zanzibar, Dar-es-Salaam, Morogoro, Iringa, Mtwara and Ruvuma

Summary Description:

The person for this position is responsible for assisting the Administration Manager in managing general activities of the Office Administration.

Essential Job Responsibilities:

Specific duties and responsibilities for the Administrative Assistantmay vary but typically s/he will:

deal with incoming and outgoing posts;
primary phone coverage i.e. first to answer all incoming calls;
cover reception duties, like greeting and attending to visitors as necessary;
type up documents, filing letters and reports as may be guided by the Supervisor;
Assisting Administration Manager in setting up meetings & conferences i.e. assists participants registration, preparation of packets, badges and delegates materials etc.;
taking minutes during meetings;
stock take and re-order office supplies
make travel arrangements for staff.
Be familiar with functions of Administration Manager so as to enable her/him assume the duties in her absence;
May be called upon to assist with special assignment and assume responsibility of overseeing / administering a specific task as needed;
Keeping records of utilities, luku, generator fuel, water, etc and advise Administration Manager
Provide support on logistic assistance to the Administrative Manager
Perform other duties as assigned by the Supervisor.

Knowledge, Skills and Abilities Required:

Bachelor of Arts (B.A.) Degree in Business Administration with  at least  one (01)  yearworking experience at the level of Administration support in a reputable organization;
Must have formal training in office procedure and use of office equipment. Experience in Microsoft Office is preferred;
Pleasant telephone manner i.e. sharp thinking when dealing with a caller; customer service oriented;
Must have the ability to multi-task in a fast paced environment;
Must have ability to communicate accurately and clearly both orally and in writing for both Kiswahili and English languages;
Strong attention to detail and excellent organizational skills required;
Must be able to maintain professionalism and a positive service attitude at all times;
Team player, trustworthy and responsible.

Please email your CV/Resume and Cover Letter only Application deadline is May 24, 2016. Only short-listed candidates will be contacted.

RTI is proud to be an EEO/AA employer M/F/D/V