Jobs in Dar es Salaam Tanzania Wfp Jobs in Dar es Salaam Logistics Assistant Jobs in Dar es Salaam at Wfp Logistics Assistant Employment opportunities Wfp




# Job Description


ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian
agency fighting hunger worldwide. The mission of WFP is to help the world
achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure
that no child goes to bed hungry and that the poorest and most vulnerable,
particularly women and children, can access the nutritious food they need.

WFP Dar Es Salaam Port operations handles imports, in-transit and export food
commodities for humanitarian programmes in the region, mainly Tanzania, DRC,
Burundi, Rwanda, Uganda and South Sudan.

STANDARD MINIMUM QUALIFICATIONS
Education Completion of secondary school education. A post-secondary
certificate or above in shipping and logistics related function area is
desirable.
Language Fluency in English and Swahili languages.

ORGANIZATIONAL CONTEXT
Under the direct supervision of the Logistics Officer and the overall
management of the Head of Supply Chain, the incumbent is expected to take
responsibility for completion of a range of processes and activities requiring
some interpretation of standard guidelines/practices for all assistance
modalities for both WFP and logistics common services. The incumbent should
also be able to recommend a course of action to staff at various levels and
may allocate tasks to other support staff.

JOB PURPOSE

To perform administrative processes and activities that contribute to the
successful, efficient running of WFP humanitarian shipping operations.

KEY ACCOUNTABILITIES not all-inclusive

1\. Perform standardized processes and activities to support effective,
efficient shipment planning and execution including management of shipping
documentations and related customs and port clearance.
2\. Monitor shipments within a geographical area at load and discharge ports,
and regularly update corporate systems, to record shipment progress and
identify and escalate any issues which requires escalation for effective and
efficient WFP humanitarian port operations.

3.Research collate and present information in standard formats, e.g.
corporate reports, internal performance reviews, supplier reviews, to enable
informed decision-making by Shipping Officers, and consistency of information
presented to stakeholders.

4\. Update and maintain relevant databases and records, ensuring that relevant
information regarding contracts, shipments, payments, pipeline, etc. is
accurate, organized, available for others to access, and supports reporting
requirements.

5\. Support risk mitigation activities by checking and verifying shipment data
and/or documents, identifying and highlighting any issues to a Shipping
Associate or Shipping Officer.

6\. Respond to a variety of queries and requests for support, following
standard processes, and obtaining guidance as required, to ensure timely and
accurate resolution of all enquiries.

KEY ACCOUNTABILITIES CONTINUED
Work with internal counterparts to support the alignment of shipping
activities with wider programmers and effective and coherent Supply Chain
arrangements.
Provide technical inputs to process reviews and improvements in methods and
practices used within shipping, to maximize the efficiency and effectiveness
of the service.
Provide support and/or guidance to other staff, to assist them in completing
standard tasks to agreed standards and deadlines.
Demonstrate ability to encourage increased utilization of shipping tracking
systems to drive efficiency, minimize losses, and ensure on-time delivery of
shipments to WFP beneficiary regions
Maintain daily tracking of containers from inbound status till stripped /
returned empty to Shipping Line, clearly demonstrating status and reasons for
delays in clearance, if any. Liaise closely with appointed C&F Agent on
progress toward clearance and ensure this Report is distributed to the updated
list of Recipients daily during the working week.
Check and verify all port operations-related invoices received at port office
for accuracy of services provided and amount billed. Where extra charges are
incurred ensure that this are reflected and the party responsible identified
for claim purposes. Ensure that the WFP preferential rate applies in all cases
if applicable and that no delays are incurred in expediting this checking
procedure prior delivery to finance Unit for further action.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose

Understand and communicate the Strategic Objectives Helps teammates
articulate WFP’s Strategic Objectives.
Be a force for positive change Suggests potential improvements to team’s work
processes to supervisor.
Make the mission inspiring to our team Explains the impact of WFP activities
in beneficiary communities to teammates.
Make our mission visible in everyday actions Articulates how own unit’s
responsibilities will serve WFP’s mission.
People

Look for ways to strengthen people’s skills Trains junior teammates on new
skills and capabilities.
Create an inclusive culture Seeks opportunities to work with people from
different backgrounds.
Be a coach & provide constructive feedback Serves as a peer coach for
colleagues in same area of work.
Create an “I will”/”We will” spirit Tracks progress toward goals and shares
this information on a regular basis with supervisor.
Performance

Encourage innovation & creative solutions Explores ways to consistently be
more efficient and accurate in own areas of work and shares new methods of
work with colleagues.
Focus on getting results Focuses on getting results and tracks trends in
completion rates for own tasks to identify opportunities for efficiency.
Make commitments and make good on commitments Takes responsibility for own
tasks and notifies supervisor as soon as possible of potential delays in
meeting deadlines or commitments.
Be Decisive Independently decides what action to take when faced with
critical choices in the workplace or in dangerous situations in the field.
Partnership

Connect and share across WFP units Suggests opportunities for partnering with
other units to supervisor.
Build strong external partnerships Identifies opportunities to work with
colleagues and partners in the field towards common goals.
Be politically agile & adaptable Develops an understanding of the value of
WFP’s teams and external partners in fulfilling team’s goals and objectives.
Be clear about the value WFP brings to partnerships Aligns own activities
with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency
level
Supply Chain Management and Optimization Displays aptitude at monitoring and
reporting on supply chain operations to enable teams to efficiently assess the
performance and sustainability of current networks.
Planning, Project & Resource Management Supports the planning, forecasting &
resource management efforts of own team by collecting data from diverse
sources.
Information Management & Reporting

Collates accurate and timely information and data to enable informed decision
making on reporting within individual unit and consequently the greater
humanitarian community.
Market Analysis, Contracting and Operational Execution Ability to collect and
collate necessary information to enable WFP to make informed operational
decisions.
Warehouse and Inventory Management Demonstrates ability to implement
operational warehouse procedures and normative guidance in order to manage
WFP’s warehouse, handle inventory effectively through corporate systems, and
ensure loss mitigation.
Technical Assistance and Coordination Demonstrates awareness of the importance
of technical assistance and coordination with key stakeholders and an ability
to carry out logistics activities, respecting individual mandates and
programme priorities.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
i. At least 5 years of progressive experience in shipping documentations and
logistics operations.

ii. Experience in analyzing shipping and logistics data and drafting related
reports.

iii. Experience using and maintaining supply chain databases to monitor
ongoing shipping and logistics contracts, shipments, payments, pipeline
information, insurance claims, and/or food stocks against set KPIs.

iv. Experience in providing technical shipping and logistics business support
in corporate systems.

v. Experience in coordinating with shipping stakeholders and other supply
chain actors to support ocean transport contracting and port operations.

TERMS AND CONDITIONS

The applicant should be a Tanzanian national
Only candidates who are short-listed will be contacted
Applications must be submitted online.
Use English language only
Indicate clear years of experience with each job Month/Year
Attach copies of your qualification
By submitting your application, you have read the Terms of Reference for this
position and agree that any false, wrong or incomplete information might lead
to your disqualification in this recruitment process



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URL Link to Apply

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Closing Date 31st May, 2021.



Jobs in Dar es Salaam Tanzania Wfp Jobs in Dar es Salaam Logistics Assistant Jobs in Dar es Salaam at Wfp Logistics Assistant Employment opportunities Wfp


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