Posted by: Baylor Tanzania
Posted date: 2016-Oct-06
Location: Mwanza

Position Summary:
Reporting to the Executive Director, the Finance Manager will be responsible for efficient and effective management of daily operations of the Finance Department in the COE.
Duties and Responsibilities:

  • Ensure accurate and complete records of all financial transactions of the Baylor - Tanzania office;
  • Prepare accurate and timely monthly management reports;
  • Assist management with financial analysis for both policy and decision making purposes;
  • Manage an effective financial control system and ensure control of expenditures so that they are in line with Baylor - Tanzania policies and procedures, as well as approved budgets;
  • Maintain financial and information system policies and procedures in order to provide strong internal controls;
  • Prepare requests for internal, external, donor or government audits.
  • Carry out any other duties that may be assigned by management or Donor.
  • Supervise all bank account activities.
  • Supervise cash handling, cash movements, cash disbursements, and foreign currency holding.
  • Supervise the timely preparation and review of all the monthly bank account and cash reconciliations and ensures timely submission to management and Baylor-Houston.
  • Supervise the preparation of accountabilities (payment supporting documents) and ensure they are sent to Donor for reimbursement.
  • Ensure that physical cash counts are done at least quarterly
  • Assist in the preparation, and maintenance of the Baylor - Tanzania annual Budgets.
  • Prepare budgetary performance reports including budget vs. actual expenditure reports and analysis for all grants and restricted funds.
  • Assist in the development and preparation of cost allocation processes that comply with donor regulations and the approved budget.
  • Maintains a system of tracking donor financial reports and ensuring Baylor Tanzania is in compliance with Donor deadlines.
  • Prepare Donor financial reports and ensure the approval of such reports by management before submission to Executive Director and BIPAI CFO.
  • Analysis of actual to budget results to identify problems in accounting or compliance.
  • Perform all balance sheet account reconciliations on a timely basis.
  • Assist with processing payroll as necessary and assist in preparing related accounting entries.
  • Supervise and/or post transactions to the system ensuring proper controls are enforced and appropriate system is in place to maintain all required supporting documentation.
  • Directly responsible for updating and consolidating in the system all data and transactions.
  • Production of monthly or ad-hoc reports.
  • Developing expertise to control the system, develop new reports and be able to train staff in processing of data.
  • The review of and accounting for procurement transactions to ensure adequate supporting documentations, accuracy of amounts and control over payments.
  • Works with appropriate administration/procurement staff in developing a system to track commitments and outstanding contracts amounts.
  • Reviews purchase request forms, quotations/prices and Local purchase orders (LPO) to ensure value for money.
  • Primary responsibility for liaison with administration /procurement to ensure effective and efficient management of funds.
Qualifications:
  • A Bachelor’s degree in Commerce, Accounting or Finance and must be in possession of an accounting qualification such as ACCA, or CPA(T); with a minimum of five years relevant working experience in a reputable organization.
  • Post Graduate professional training in finance and accounting or management will be an added advantage.
  • A team player with excellent communication skills (both oral and written) and good IT skills mainly in Microsoft Office packages;
  • Strong management and analytical skills.
  • High level of confidentiality and integrity.
How to apply:
If you are qualified and wish to join Baylor – Tanzania, Apply in confidence by submitting an application letter, a detailed CV, relevant copies of your certificates, and the names and contact information for three referees.
Application should reach Baylor – Tanzania not later than January 5th 2017.

Apply Online Through
Senior Administrator, Baylor College of Medicine Children’s Foundation – Tanzania
P.O. Box 5208 Mwanza, Tanzania
An electronic copy of ONLY the application letter and CV should also be sent via email address: hr(at)baylortanzania.or.tz
Note: Only short-listed applicants will be acknowledged.