Purchasing Agent (Re-advertised) UN
CLOSING DATE OF THE POSITION: July 27, 2016
Vacancy Announcement Number: 16/023

OPEN TO: All Interested Candidates/ All sources

WORK HOURS: Full-time; 40 hours/week

SALARY: Ordinarily Resident (OR): FSN- 5; (Step 1- TZS 14,962,221 through step 13- 22,443,321per annum)

Not-Ordinarily Resident (NOR): FP- 9*
*Final grade/step for NORs will be determined by Washington.

The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Purchasing Agent in the General Services Section – Procurement Unit.

BASIC FUNCTION OF POSITION

Receives, prepares and processes procurement requisitions from customers for prompt action from supplies.

Serve as petty cash purchaser and procurement agent assistant for local purchases.

Demonstrates excellent customer service to US Customers and Tanzanian vendors.

MAJOR DUTIES AND RESPONSIBILITIES:

45%
Receives procurement requests from GSOs, Procurement Agents and Customers. Determines type of action necessary and sources from which the request can be satisfied; This includes soliciting bids and negotiating prices of commodities. Process petty cash Purchases for prompt delivery to customers.
20%
Prepares purchase orders for items to be obtained from local market and other sources. Requests bids or quotations by Telephone, correspondence, advertisement and personally. Visits bidder’s establishment in order to better determine capabilities and to negotiate price and other Conditions.

20%
Processes and follows up requests for prompt action by Suppliers. Reviews price responses and recommends the best offer. Establish and maintain frequent petty cash suppliers contacts, reviews their capabilities and promptness.

15%
Performs all administrative tasks associated with the orders:FPDS, e-filing, cash reconciliation, etc Watch contract timeline for expiration dates. Propose new vendors and creative solutions to procurement based on market research

QUALIFICATIONS REQUIRED

All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

    Education:
    Completion of Secondary School (form IV) is required.
    Experience:
    Two years’ experience in procurement and in supplies is required.
    Language:
    English Level III (good working knowledge) and Kiswahili Level IV (fluent) is required. (This will be tested)
    Skills and Abilities:
    Proficiency in operating Microsoft Word, Excel and Access and position will require driving a manual (Stick-shift) car. Must possess valid driver’s license and be able to drive manual vehicle is required.(This will be tested).
    Job Knowledge:
    Knowledge of GSA and local procurement regulations; also inventory control. Knowledge of local commodity service sources is required.


HOW TO APPLY:
Effective immediately only online applications will be accepted via  This email addressdarrecruitment@state.gov

When sending an online application, please indicate the position title in the subject line.

IMPORTANT: Applicants MUST submit the following documents to be considered:
    Universal Application for Employment (UAE) (Form Ds-174), which is available on our website.
    Any additional documentation that supports or addresses the requirements listed above (e.g. resume, transcripts, degrees, etc.)
    Copy of Passport, or, National ID, or Resident/Work Permit.

Applicants MUST follow instructions in the notice on the website.

Failure to do so will result in an incomplete application.