JOB DESCRIPTION: PROJECT ACCOUNTANT
Organizational Profile: Agape AIDS Control
Programme (AACP)
was established on 24th of January, 2006 as a CBO working to
cover Shinyanga Region and later
registered as an NGO on 24th June, 2009 by the Ministry of Community
Development, Gender and Children and was issued with the Reg. 00NGO/00003233
under the NGOs Act of 2002, 12 (2) Tanzania Laws. AACP is a Non-partisan, Non-Religious and
Non-profit Organization geared at promoting human rights and Community
Development. AACP was established with the aim of preventing and controlling
HIV/AIDS and its effects in the community.
In 2009, AACP came to realize that
violation of Human Rights in the Community was a Problem. Since then, AGAPE
started working on four core programs which are; HIV/AIDS control and
prevention, child and youth protection, legal aid services provision, and
Prevention of Gender Based Violence (GBV), child marriages and early
pregnancies. In 2014, AACP add another component to its core works of Skilful
parenting to ensure teenage mothers are trained on the best ways to raise their
babies and reduce child abuse cases in the communities.
Organizational Mission: To empower the
Community to challenge Human Rights violation by strengthening their capacity
to improve their resources of Income and reduce poverty, HIV/AIDS transmission,
GBV prevalence, Child abuse and advance its mitigation measures “and the
Organizational Vision: To see the
Community is free from Human Rights Violation and discrimination where Orphans
and Vulnerable Children, Domestic Workers, Women, Youth, PLWHAs and the
Community at large live harmonious happy life and Dignity”.
Project Description:
In April 2016, Agape AIDS Control Programme secured funding for three years
(2016-2018) from terre des homes Netherlands to implement a “Stop Child Marriages Project in Kishapu and
Shinyanga Rural District”. This
project aims to reduce child marriages in 20 villages in Shinyanga Rural and
Kishapu Districts with 50% in the period 2016- 2018. Main strategies are SRHR
clubs for adolescents, massive awareness raising in the villages, a pilot on
’Goats for Education’, and training of government local leaders at ward and
village level, who are responsible for the implementation of the Law of the
Child Act 2009. Join the national level advocacy for changing the minimum age
of marriage in Tanzania (currently 15 years for girls and 18 years for boys),
as this is unconstitutional according to the clause on nondiscrimination.
Overall Objective of the Project:
To
reduce child marriage in 20 villages in Shinyanga Rural and Kishapu Districts
with 50% in the period 2016- 2018.
Specific
Objectives of the Project are;-
1: Children: To empower 400 child brides and other children to
renounce and report child marriages and to rightfully access legal,
educational, SRHR, life skills education and counseling services (in 20
villages).
2: Families and Community: To nurture engagement and
commitment among community elders, traditional healers, parents and youth to
stop child marriages in 20 villages in 2016-2018
3: Government: To strengthen child protection
systems from village level to district level to ensure implementation of
relevant child protection legislation, to reduce incidences of child marriages
and to promote Adolescent SRHR (Child Act 2009, Education Act 1978/2004, Health
policy).
4: Law Enforcers: Law enforcers and judiciary (20)
have the capacity to handle child abuse cases and provide timely judgment
5: Civil Society Organization (CSO): To jointly advocate at national
level for change of the Marriage Act No 5 of 1971 on the minimum age for
marriage, and upholding of the Education Act and SOSPA to promote access to
education for girls who have given birth.
Purpose of the Post:
Project Accountant
supposes to be the part of the team responsible for maintaining efficient and
accurate accounting duties.
Roles and Responsibilities/Scope of Work:
● Get involved in receiving, process
all invoices, issuing checks, entering cash receipts and disbursements data
into various forms and templates, also process expense forms and requests for
payments from staff.
● Disburses funds from the office's petty
cash fund and prepares requests for reimbursement of the fund.
● Ensure and handle external and
internal audits.
● Ensure the timely reporting of all
monthly/Quarterly financial information.
● Ensure the accurate and timely
processing of positive pay transactions.
● Ensure monthly and quarterly Bank
Compliance activities are performed in a timely and accurate manner.
● Collaborate with the other
departments in the organization to support overall department goals and
objectives.
● Assist in development and implementation
of new financial procedures and features to enhance the workflow of the
financial department.
● Deal with daily transactions for the
petty cash and ensure that reconciliations are completed on a weekly basis.
● To work as part of a team to achieve
the departmental standards.
● To be willing to support colleagues
and team members with professional problems, devoting time to impart expertise,
infusing confidence and expressing positive expectations regarding the team’s
and entity’s performance.
● To match invoices from suppliers
with purchase orders, to ensure prices and costs are agreed in advance.
● To ensure the optimum utilization of
fund.
● To prepare monthly bank
reconciliation statements
● To prepare journal vouchers
● To review the Financial Regulations
and Accounting Manual and recommend amendments for improvement
● To manage the accounting systems
● To keep in safe custody under lock
and key all accountable documents
● To maintain and update
accountable/document register
● To maintains fixed assets register
and calculation of depreciations
● To make payment of salaries and
other remunerations
● To perform any other financial
duties as assigned by Programme coordinator or Director
● Comply with the Organization Child
protection Policy, Gender policy, Financial Policy, Statement of Commitment to
child protection and adherence to Tanzanian laws and that of our partners
(Terre Des Hommes Netherlands and Dutch Government)
● Maintain and promote good image of
the organization with its associates, including donors, clients, partners and
Local Government Authorities
Additional Job Requirements:
● Ability to work independently, with
little supervision.
● Ability to effectively direct and
supervise.
● Knowledge and ability in the use of
software applications (e.g. quick books, Ms Access, PowerPoint, etc.).
● Ability to effectively use a modern
automated financial management system.
● Ability to work effectively under
stressful conditions.
● Ability to exercise initiative and
sound judgment and to react with discretion under varying conditions.
Experience & Qualifications
● Bachelor degree in Accountancy,
Finance, or Advanced Diploma in Accountancy from recognized and reputable
university
● Candidate with CPA will be added
advantage
● Knowledge of Financial Management
Rules and Regulations
● 2 – 3 years working experience in an
NGO sector as Accountant
● Ability to work under a minimum
supervision
● Knowledge and experience of using
QuickBooks is mandatory
Core Competencies:
Communication
● Communicating orally in a clear
manner and adjusting one’s use of language to the receiver’s level. Showing one
absorbs and understands important (non) verbal information and asking further
questions when necessary.
Integrity
● Maintaining high ethical standards
both personally and professionally, being incorruptible.
Working with others
● Taking responsibility to build and
maintain positive relationships and valuing the opinion of others.
Flexibility
● Adaptable receptive to new idea,
willing and able to adapt/change one’s behaviour and/or views to changing
circumstances in order to attain a set goal
Self-development
● Having insight in one’s identity,
values, strengths and weaknesses, interests and ambitions and taking action in
order to enhance one’s competences where and when possible.
Job related Competencies:
Vision
● Distancing oneself from daily
routine, exploring ideas for the future, regarding facts from a distance and
seeing them in a broader context or in the longer term
Leading groups
● Providing group/team with direction
and guidance and encourages cooperation between group/team members in order to
attain an objective.
Networking
● Developing and maintaining
relations, alliances and coalitions within and outside the organization and
using them in order to obtain information, support and cooperation.
Planning and organizing
● Setting goals and priorities,
indicating the required actions, time and resources to achieve those goals
Management control
● Controlling the progress of
employees’ processes, tasks, or activities and of one’s own work and
responsibilities
Written communication
● Expressing ideas and opinions by way
of appropriately structured documents in clear, grammatical correct writing,
employing language and terminology tailored to the reader.
General Application Instructions to all Applicants:
Interested
applicants should submit their applications and credentials including CV, and
copy of academic certificates/recognitions in (word or PDF format)
electronically stating the post of interest in the subject heading of your
email address and address to the Executive Director, Agape AIDS Control
Programme (AACP), P.O.BOX 2189 Shinyanga,
email; agapeshy07@yahoo.com by no later than 25th
April, 2016. A
successful candidate will be paid 1,100,000 Tshs as a gross salary per month. Only shortlisted candidates shall
be contacted for interview. Qualified female candidates are encouraged
to apply