AGAPE AIDS CONTROL PROGRAMME (AACP)
Lubaga Street, Oposite Simej Hotel, Plot No. 69 LD
P.O.BOX 2189, SHINYANGA.
E-mail: email@example.com Tel: +255282763739/0713/0757 – 516965/0784330114
Website: www.envaya.org/aacp/ ; Twitter: Agape Aids; Face book: Agape ACP
JOB DESCRIPTION: PROJECT COORDINATOR
Organizational Profile: Agape AIDS Control Programme (AACP) was established on 24th of January, 2006 as a CBO working to cover Shinyanga Region and later registered as an NGO on 24th June, 2009 by the Ministry of Community Development, Gender and Children and was issued with the Reg. 00NGO/00003233 under the NGOs Act of 2002, 12 (2) Tanzania Laws. AACP is a Non-partisan, Non-Religious and Non-profit Organization geared at promoting human rights and Community Development. AACP was established with the aim of preventing and controlling HIV/AIDS and its effects in the community.
In 2009, AACP came to realize that violation of Human Rights in the Community was a Problem. Since then, AGAPE started working on four core programs which are; HIV/AIDS control and prevention, child and youth protection, legal aid services provision, and Prevention of Gender Based Violence (GBV), child marriages and early pregnancies. In 2014, AACP add another component to its core works of Skilful parenting to ensure teenage mothers are trained on the best ways to raise their babies and reduce child abuse cases in the communities.
Organizational Mission: To empower the Community to challenge Human Rights violation by strengthening their capacity to improve their resources of Income and reduce poverty, HIV/AIDS transmission, GBV prevalence, Child abuse and advance its mitigation measures “and the
Organizational Vision: To see the Community is free from Human Rights Violation and discrimination where Orphans and Vulnerable Children, Domestic Workers, Women, Youth, PLWHAs and the Community at large live harmonious happy life and Dignity”.
Project Description: In April 2016, Agape AIDS Control Programme secured funding for three years (2016-2018) from terre des homes Netherlands to implement a “Stop Child Marriages Project in Kishapu and Shinyanga Rural District”. This project aims to reduce child marriages in 20 villages in Shinyanga Rural and Kishapu Districts with 50% in the period 2016- 2018. Main strategies are SRHR clubs for adolescents, massive awareness raising in the villages, a pilot on ’Goats for Education’, and training of government local leaders at ward and village level, who are responsible for the implementation of the Law of the Child Act 2009. Join the national level advocacy for changing the minimum age of marriage in Tanzania (currently 15 years for girls and 18 years for boys), as this is unconstitutional according to the clause on nondiscrimination.
Overall Objective of the Project: To reduce child marriage in 20 villages in Shinyanga Rural and Kishapu Districts with 50% in the period 2016- 2018.
Specific Objectives of the Project are;-
1: Children: To empower 400 child brides and other children to renounce and report child marriages and to rightfully access legal, educational, SRHR, life skills education and counseling services (in 20 villages).
2: Families and Community: To nurture engagement and commitment among community elders, traditional healers, parents and youth to stop child marriages in 20 villages in 2016-2018
3: Government: To strengthen child protection systems from village level to district level to ensure implementation of relevant child protection legislation, to reduce incidences of child marriages and to promote Adolescent SRHR (Child Act 2009, Education Act 1978/2004, Health policy).
4: Law Enforcers: Law enforcers and judiciary (20) have the capacity to handle child abuse cases and provide timely judgment
5: Civil Society Organization (CSO): To jointly advocate at national level for change of the Marriage Act No 5 of 1971 on the minimum age for marriage, and upholding of the Education Act and SOSPA to promote access to education for girls who have given birth.
Purpose of the Post: To support the Programme Director with programme implementation, coordination, representation, works with partners, monitoring, learning and evaluation as well as administrative, financial and information management for programmes.
Main Responsibilities of Programme Coordinator:
Programme Implementation and Support
● Work alongside the Programme Director to support Programme Officers and ensure quality implementation, including fieldwork, M&E, work plans and trainings.
● Support the development of M&E tools and ensure programme officers are collecting accurate and timely data.
● Attendance and participation at Technical Core Team meetings and support for the Programme Director at Technical Working Group meetings
● Representation and attendance at meetings with Government, local partners, donors and other key stakeholders
● Support the preparation of project reports, both financial and narrative in accordance with donor requirements.
● Ensure effective information flows, data analysis and documentation, including attendance, analysis and reporting on trainings and supporting monthly reporting from partners.
● Support effective information and knowledge management for the AACP team, partners and working groups, and ensuring information is stored and archived accurately.
● Provide timely responses to external and internal requests for information about AACP and answer correspondence.
● Ensure accurate, timely and effective communication between all partners/donors with an emphasis on establishing systems for the smooth coordination of all working within the programme.
● Assist the Programme Accountant with preparation of budgets, budget revisions and other financial processes.
● Approve financial documents (payment vouchers, retirements, action plans ect)
● Support the finance office to monitor the project budget and donor’s budgets.
● Support finance office to develop financial reports (monthly/quarterly/yearly).
● Maintain paper and electronic files for HR, Administration, and Finance, to enable efficient and rapid retrieval of information.
● Assist with organization of meetings, conferences, events and travel.
● Provide administrative support for Steering Committee meetings, including agenda preparation, minute taking and circulation.
● Provide administrative support for the AACP Programme Officers, Monitoring and Evaluation of the project as necessary.
● Train AACP Programme Officers in planning, implementation and routine monitoring of project activities
● Develop work plans with other staff responsible for the project
● Provide monthly progress report to donors and government agencies
● Develop M&E systems for programme officers to collect the relevant information related to Project implementation
● Support Programme Officers to work with government institutions
● Perform any other task that may be assigned to him/her by the management of Agape AIDS Control Programme
● Develop / support the development of proposals for fundraising.
● Proactively source funding opportunities for AACP work
● Bachelor degree in one of the following field: Program Planning Management, Sociology, Development Economics, Rural Development, or Community Development, from recognized and reputable university. A Masters degree in Project Planning Management, or Monitoring and Evaluation will be an added advantage
● Minimum 3-5 years’ relevant and continuous experience working in a similar context in program management coordination and/or monitoring & evaluation. Preference given to experience in the child protection programmes
● Experience of representation at all levels, including government and donor liaison.
● Experience of financial planning, including developing budgets and budget monitoring
● Significant experience of operating and setting up administrative systems, organization and logistics for meetings and events
● Significant experience of managing a range of support demands from various stakeholders.
● Ability to efficiently organize and priorities multiple tasks, manages reactive and proactive work, and delivers tasks to tight deadlines with keen attention to detail.
● Ability to write and verbally communicate clearly and concisely
● A high level of computer literacy (particularly Word, Excel, Outlook, SPSS, Strata etc)
● Ability to support basic coaching of colleagues to be more self-sufficient.
● Comply with Agape AIDS Control Programme Child Protection Policy and Code of Conduct at all times and adherence to Terre des Hommes Netherlands Child Protection Policy and procedures
● Communicating orally in a clear manner and adjusting one’s use of language to the receiver’s level. Showing one absorbs and understands important (non) verbal information and asking further questions when necessary.
● Maintaining high ethical standards both personally and professionally, being incorruptible.
Working with others
● Taking responsibility to build and maintain positive relationships and valuing the opinion of others.
● Adaptable receptive to new idea, willing and able to adapt/change one’s behaviour and/or views to changing circumstances in order to attain a set goal
● Having insight in one’s identity, values, strengths and weaknesses, interests and ambitions and taking action in order to enhance one’s competences where and when possible.
Job related Competencies:
● Distancing oneself from daily routine, exploring ideas for the future, regarding facts from a distance and seeing them in a broader context or in the longer term
● Providing group/team with direction and guidance and encourages cooperation between group/team members in order to attain an objective.
● Developing and maintaining relations, alliances and coalitions within and outside the organization and using them in order to obtain information, support and cooperation.
Planning and organizing
● Setting goals and priorities, indicating the required actions, time and resources to achieve those goals
● Controlling the progress of employees’ processes, tasks, or activities and of one’s own work and responsibilities
● Expressing ideas and opinions by way of appropriately structured documents in clear, grammatical correct writing, employing language and terminology tailored to the reader.
General Application Instructions to all Applicants: Interested applicants should submit their applications and credentials including CV, and copy of academic certificates/recognitions in (word or PDF format) electronically stating the post of interest in the subject heading of your email address and address to the Executive Director, Agape AIDS Control Programme (AACP), P.O.BOX 2189 Shinyanga, email; firstname.lastname@example.org by no later than 25th April, 2016. A successful candidate will be paid 1,400,000 Tshs as a gross salary per month Only shortlisted candidates shall be contacted for interview. Qualified female candidates are encouraged to apply