AGAPE AIDS
CONTROL PROGRAMME (AACP)
Lubaga Street, Oposite
Simej Hotel, Plot No. 69 LD
P.O.BOX 2189, SHINYANGA.
JOB DESCRIPTION: PROJECT COORDINATOR
Organizational Profile: Agape AIDS Control
Programme (AACP) was established on 24th of January, 2006 as a CBO working to
cover Shinyanga Region and later
registered as an NGO on 24th June, 2009 by the Ministry of Community
Development, Gender and Children and was issued with the Reg. 00NGO/00003233
under the NGOs Act of 2002, 12 (2) Tanzania Laws. AACP is a Non-partisan, Non-Religious and
Non-profit Organization geared at promoting human rights and Community
Development. AACP was established with the aim of preventing and controlling
HIV/AIDS and its effects in the community.
In 2009, AACP came to realize that
violation of Human Rights in the Community was a Problem. Since then, AGAPE
started working on four core programs which are; HIV/AIDS control and
prevention, child and youth protection, legal aid services provision, and
Prevention of Gender Based Violence (GBV), child marriages and early
pregnancies. In 2014, AACP add another component to its core works of Skilful
parenting to ensure teenage mothers are trained on the best ways to raise their
babies and reduce child abuse cases in the communities.
Organizational Mission: To empower the
Community to challenge Human Rights violation by strengthening their capacity
to improve their resources of Income and reduce poverty, HIV/AIDS transmission,
GBV prevalence, Child abuse and advance its mitigation measures “and the
Organizational Vision: To see the
Community is free from Human Rights Violation and discrimination where Orphans
and Vulnerable Children, Domestic Workers, Women, Youth, PLWHAs and the
Community at large live harmonious happy life and Dignity”.
Project Description:
In April 2016, Agape AIDS Control Programme secured funding for three years
(2016-2018) from terre des homes Netherlands to implement a “Stop Child Marriages Project in Kishapu and
Shinyanga Rural District”. This
project aims to reduce child marriages in 20 villages in Shinyanga Rural and
Kishapu Districts with 50% in the period 2016- 2018. Main strategies are SRHR
clubs for adolescents, massive awareness raising in the villages, a pilot on
’Goats for Education’, and training of government local leaders at ward and
village level, who are responsible for the implementation of the Law of the
Child Act 2009. Join the national level advocacy for changing the minimum age
of marriage in Tanzania (currently 15 years for girls and 18 years for boys),
as this is unconstitutional according to the clause on nondiscrimination.
Overall Objective of the Project:
To
reduce child marriage in 20 villages in Shinyanga Rural and Kishapu Districts
with 50% in the period 2016- 2018.
Specific
Objectives of the Project are;-
1: Children: To empower 400 child brides and other children to
renounce and report child marriages and to rightfully access legal,
educational, SRHR, life skills education and counseling services (in 20
villages).
2: Families and Community: To nurture engagement and
commitment among community elders, traditional healers, parents and youth to
stop child marriages in 20 villages in 2016-2018
3: Government: To strengthen child protection
systems from village level to district level to ensure implementation of
relevant child protection legislation, to reduce incidences of child marriages
and to promote Adolescent SRHR (Child Act 2009, Education Act 1978/2004, Health
policy).
4: Law Enforcers: Law enforcers and judiciary (20)
have the capacity to handle child abuse cases and provide timely judgment
5: Civil Society Organization (CSO): To jointly advocate at national
level for change of the Marriage Act No 5 of 1971 on the minimum age for
marriage, and upholding of the Education Act and SOSPA to promote access to
education for girls who have given birth.
Purpose of the Post: To support the Programme Director
with programme implementation, coordination, representation, works with
partners, monitoring, learning and evaluation as well as administrative,
financial and information management for programmes.
Main Responsibilities of Programme Coordinator:
Programme Implementation and Support
● Work alongside the Programme
Director to support Programme Officers and ensure quality implementation,
including fieldwork, M&E, work plans and trainings.
● Support the development of M&E
tools and ensure programme officers are collecting accurate and timely data.
● Attendance and participation at
Technical Core Team meetings and support for the Programme Director at
Technical Working Group meetings
● Representation and attendance at
meetings with Government, local partners, donors and other key stakeholders
● Support the preparation of project
reports, both financial and narrative in accordance with donor requirements.
Information Support
● Ensure effective information flows,
data analysis and documentation, including attendance, analysis and reporting
on trainings and supporting monthly reporting from partners.
● Support effective information and
knowledge management for the AACP team, partners and working groups, and
ensuring information is stored and archived accurately.
● Provide timely responses to external
and internal requests for information about AACP and answer correspondence.
● Ensure accurate, timely and effective
communication between all partners/donors with an emphasis on establishing
systems for the smooth coordination of all working within the programme.
Financial Support
● Assist the Programme Accountant with
preparation of budgets, budget revisions and other financial processes.
● Approve financial documents (payment
vouchers, retirements, action plans ect)
● Support the finance office to
monitor the project budget and donor’s budgets.
● Support finance office to develop
financial reports (monthly/quarterly/yearly).
Administrative Support
● Maintain paper and electronic files
for HR, Administration, and Finance, to enable efficient and rapid retrieval of
information.
● Assist with organization of
meetings, conferences, events and travel.
● Provide administrative support for
Steering Committee meetings, including agenda preparation, minute taking and
circulation.
● Provide administrative support for
the AACP Programme Officers, Monitoring and Evaluation of the project as
necessary.
Secondary Responsibilities
● Train AACP Programme Officers in
planning, implementation and routine monitoring of project activities
● Develop work plans with other staff
responsible for the project
● Provide monthly progress report to
donors and government agencies
● Develop M&E systems for programme
officers to collect the relevant information related to Project implementation
● Support Programme Officers to work
with government institutions
● Perform any other task that may be
assigned to him/her by the management of Agape AIDS Control Programme
● Develop / support the development of
proposals for fundraising.
● Proactively source funding
opportunities for AACP work
Qualifications:
● Bachelor degree in one of the
following field: Program Planning Management, Sociology, Development Economics,
Rural Development, or Community Development, from recognized and reputable
university. A Masters degree in Project
Planning Management, or Monitoring and Evaluation will be an added advantage
● Minimum 3-5 years’ relevant and
continuous experience working in a similar context in program management
coordination and/or monitoring & evaluation. Preference given to experience
in the child protection programmes
● Experience of representation at all
levels, including government and donor liaison.
● Experience of financial planning,
including developing budgets and budget monitoring
● Significant experience of operating
and setting up administrative systems, organization and logistics for meetings
and events
● Significant experience of managing a
range of support demands from various stakeholders.
● Ability to efficiently organize and
priorities multiple tasks, manages reactive and proactive work, and delivers
tasks to tight deadlines with keen attention to detail.
● Ability to write and verbally
communicate clearly and concisely
● A high level of computer literacy
(particularly Word, Excel, Outlook, SPSS, Strata etc)
● Ability to support basic coaching of
colleagues to be more self-sufficient.
● Comply with Agape AIDS Control
Programme Child Protection Policy and Code of Conduct at all times and
adherence to Terre des Hommes Netherlands Child Protection Policy and
procedures
Core Competencies:
Communication
● Communicating orally in a clear
manner and adjusting one’s use of language to the receiver’s level. Showing one
absorbs and understands important (non) verbal information and asking further
questions when necessary.
Integrity
● Maintaining high ethical standards
both personally and professionally, being incorruptible.
Working with others
● Taking responsibility to build and
maintain positive relationships and valuing the opinion of others.
Flexibility
● Adaptable receptive to new idea,
willing and able to adapt/change one’s behaviour and/or views to changing
circumstances in order to attain a set goal
Self-development
● Having insight in one’s identity,
values, strengths and weaknesses, interests and ambitions and taking action in
order to enhance one’s competences where and when possible.
Job related Competencies:
Vision
● Distancing oneself from daily
routine, exploring ideas for the future, regarding facts from a distance and
seeing them in a broader context or in the longer term
Leading groups
● Providing group/team with direction
and guidance and encourages cooperation between group/team members in order to
attain an objective.
Networking
● Developing and maintaining
relations, alliances and coalitions within and outside the organization and
using them in order to obtain information, support and cooperation.
Planning and organizing
● Setting goals and priorities,
indicating the required actions, time and resources to achieve those goals
Management control
● Controlling the progress of
employees’ processes, tasks, or activities and of one’s own work and
responsibilities
Written communication
● Expressing ideas and opinions by way
of appropriately structured documents in clear, grammatical correct writing,
employing language and terminology tailored to the reader.
General Application Instructions to all Applicants:
Interested
applicants should submit their applications and credentials including CV, and
copy of academic certificates/recognitions in (word or PDF format)
electronically stating the post of interest in the subject heading of your
email address and address to the Executive Director, Agape AIDS Control
Programme (AACP), P.O.BOX 2189 Shinyanga,
email; agapeshy07@yahoo.com by no later than 25th
April, 2016. A
successful candidate will be paid 1,400,000 Tshs as a gross salary per month Only shortlisted candidates shall
be contacted for interview. Qualified female candidates are encouraged
to apply