Accounting Jobs in Tanzania Job Description
Search for Common Ground (SFCG) is an international
non-profit organization that promotes peaceful resolution of conflict. With
headquarters in Washington, DC and in Brussels, SFCG’s mission is to transform
how individuals, organizations, and governments deal with conflict - away from
adversarial approaches and toward cooperative solutions. SFCG seeks to help
conflicting parties understand their differences and act on their
commonalities. With a total of approximately 600 staff worldwide, SFCG
implements projects from 53 offices in 34 countries, including in Africa, Asia,
Europe, the Middle East, and the United States.
Within Sub-Saharan Africa, SFCG works in sixteen
countries: Angola, Burundi, Chad, Central African Republic, Côte d’Ivoire,
Democratic Republic of Congo, Guinea, Liberia, Madagascar, Niger, Nigeria,
Rwanda, Sierra Leone, Sudan, Tanzania, and Zimbabwe.
Since 2010, SFCG has been working in Tanzania with
media, community leaders, civil society organizations to empower gender
equality, promote good governance, encourage greater objectivity in the media,
and to improve relationships between communities and actors located in mining
areas of Mara and Shinyanga Provinces
Search for Common Ground is currently implementing 3
active projects in Tanzania, with
funding from ACACIA,USAID’s Leadership Initiative for Good Governance in
Africa (LIGGA) and U.S. Department of State’s Bureau of Democracy, Human
Rights, and Labor (DRL). The first project seeks to improve relationships
between communities and actors located in mining areas of Mara and Shinyanga
Provinces. The second project overall goal is to enhance civil society leaders’
capacity to influence government policy agendas. The third project supports the
implementation of the Maputo Protocol in Angola, DRC and Tanzania with a
particular attention to the provisions of the Protocol on women’s access to
justice and equality before the law.
USAID Jobs In Tanzania
Summary of Position
The Finance and Administration
Manager will be responsible for overseeing all SFCG finance, administration and
operational activities, across all projects and offices.
Responsibilities
The main responsibilities of this
post include the following:
Financial Management
1.
Put in place strong finance and administration systems
as per the standard Search for Common Ground and ensure procedures and policies
are functioning and maintained throughout the program.
2.
Prepare monthly financial reports and send these on
time to HQ, together with scanned supporting documentation, including bank
statements, cash and bank reconciliations, and payroll.
3.
Support the Country Director with ensuring compliance
to all Grant agreements for financial reporting and procurement. This includes
field level compliance to all legal aspects of the grant agreement.
4.
Manage sub-grantee contracts and ensure full
reconciliation of all awards to partners and sub-grantees.
5.
On the basis of internal cash available and planned
expenditure, send monthly cash requests for the program to SFCG HQ, with the
approval of the Country Director.
6.
In collaboration with the Country Director, manage SFCG
bank accounts in Tanzania.
7.
Monitor all project budgets for inaccurate charges and
over/under spending, and report any concerns to the Country Director on a
monthly basis at least.
8.
Approve expenditure taking into account SFCG internal
policies and controls and those of the donor as well as available budget.
9.
Prepare annual and quarterly financial projections in
collaboration with program teams.
10. Participate
in the development of budgets for new proposals.
11. Oversee
the recording of expenses by the administration/finance team and ensure that
these are accurate.
12. Ensure
reconciliation of all accounts (including accruals and advances) on a monthly
basis and report any irregularities to the Country Director.
13. Develop,
manage and update an operational budget for the country program.
14. Prepare
documentation for internal and external audits.
15. Supervise
and provide training, where necessary, in finance and administration procedures
to concerned SFCG staff members.
16. Improve
the capacity of the concerned staff (local and international) in each field
base on the use of accountancy software.
17. Develop
and update a financial manual for the country program.
18. Advise
and assist the Country Director in the creation of project budgets based on
needs in the operational budget.
19. As
required, assist the Country Director and HQ grants team with budget reporting
to donors so that these are prepared and submitted in a timely manner, as per
the grant agreements.
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Administration
1. Monitor
and renew as necessary all rental agreements for SFCG office(s), and vehicles,
etc.
2. Ensure
inventory of all assets is established and updated regularly.
3. Ensure
SFCG’s registration in country is valid and renew as necessary with relevant
government agencies and other local actors.
4. Assist
in meetings (administration, security and Human Resource cluster, NGO forum
etc.) to represent SFCG when necessary. Minutes of meetings are to be written
and shared with the Country Director or as requested.
5. Oversee
office supply provision.
6. Assist
the Country Director with any other administrative tasks as required.
Human Resources
1.
Directly responsible for all administrative aspects of
local staff recruitment. This includes set up of non-technical job descriptions
and assisting with the editing of technical job descriptions, posting adverts,
organizing interviews, etc.
2.
Ensure that all staff HR files are complete and up to
date, in compliance with local law and SFCG policy.
3.
Prepare payroll, ensuring all costs are properly
accounted, such as severance, social insurance, etc.
4.
Directly supervise administration/finance staff in all
field offices as per the organizational organogram
5.
Ensure that standard salary scale and per diem policies
are in place and updated regularly upon validation from SFCG management.
6.
Ensure the employment and consultancy contracts comply
with all local government taxation and labour regulations.
7.
Per request of the Country Director, provide finance,
administration, HR and security support during field or assessment
missions.
As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties.
Minimum Qualifications
• Bachelor’s
Degree in accounting, finance, business or a related area with at least three
(3) years of senior management experience in finance, administration, and
operations, preferably within an international NGO or international
organization
• Experience
and proven track record in human resource management and payroll
• Experience
of budget management, particularly across multiple projects
• Dynamic,
motivated and flexible leader with creative problem-solving skills
• Excellent
managerial, interpersonal and networking skills, as well as the ability to
conduct professional working relationships
• Proficiency
in Microsoft Office, especially Microsoft Excel and accountancy software
• Ability
to manage multiple activities at once
• Spoken
and written fluency in Swahili and English
• Strong
oral and written communication skills
• Entrepreneurial
spirit; Creativity, Be proactive and work as team member
Salary: Commensurate with experience and education, with excellent
benefits
To Apply:
Please send a cover letter and
resume to jobs@peopledynamicsltd.comwith
the subject heading: SFCG Tanzania Finance and Administration Manager.
Please be sure to include minimum
salary requirements (in currency figures) or current salary, projected start
date (starting ASAP), and to mention where you found this posting.
No phone calls please. Only
applicants invited for an interview will be contacted.
Please see our website www.sfcg.org for
full details of our work.
Application
Deadline: August 24, 2015.