Accounting Jobs in Tanzania Job Description
Search for Common Ground (SFCG) is an international non-profit organization that promotes peaceful resolution of conflict. With headquarters in Washington, DC and in Brussels, SFCG’s mission is to transform how individuals, organizations, and governments deal with conflict - away from adversarial approaches and toward cooperative solutions. SFCG seeks to help conflicting parties understand their differences and act on their commonalities. With a total of approximately 600 staff worldwide, SFCG implements projects from 53 offices in 34 countries, including in Africa, Asia, Europe, the Middle East, and the United States.
Within Sub-Saharan Africa, SFCG works in sixteen countries: Angola, Burundi, Chad, Central African Republic, Côte d’Ivoire, Democratic Republic of Congo, Guinea, Liberia, Madagascar, Niger, Nigeria, Rwanda, Sierra Leone, Sudan, Tanzania, and Zimbabwe.
Since 2010, SFCG has been working in Tanzania with media, community leaders, civil society organizations to empower gender equality, promote good governance, encourage greater objectivity in the media, and to improve relationships between communities and actors located in mining areas of Mara and Shinyanga Provinces
Search for Common Ground is currently implementing 3 active projects in Tanzania, with funding from ACACIA,USAID’s Leadership Initiative for Good Governance in Africa (LIGGA) and U.S. Department of State’s Bureau of Democracy, Human Rights, and Labor (DRL). The first project seeks to improve relationships between communities and actors located in mining areas of Mara and Shinyanga Provinces. The second project overall goal is to enhance civil society leaders’ capacity to influence government policy agendas. The third project supports the implementation of the Maputo Protocol in Angola, DRC and Tanzania with a particular attention to the provisions of the Protocol on women’s access to justice and equality before the law.
Summary of Position
The Finance and Administration Manager will be responsible for overseeing all SFCG finance, administration and operational activities, across all projects and offices.
The main responsibilities of this post include the following:
1. Put in place strong finance and administration systems as per the standard Search for Common Ground and ensure procedures and policies are functioning and maintained throughout the program.
2. Prepare monthly financial reports and send these on time to HQ, together with scanned supporting documentation, including bank statements, cash and bank reconciliations, and payroll.
3. Support the Country Director with ensuring compliance to all Grant agreements for financial reporting and procurement. This includes field level compliance to all legal aspects of the grant agreement.
4. Manage sub-grantee contracts and ensure full reconciliation of all awards to partners and sub-grantees.
5. On the basis of internal cash available and planned expenditure, send monthly cash requests for the program to SFCG HQ, with the approval of the Country Director.
6. In collaboration with the Country Director, manage SFCG bank accounts in Tanzania.
7. Monitor all project budgets for inaccurate charges and over/under spending, and report any concerns to the Country Director on a monthly basis at least.
8. Approve expenditure taking into account SFCG internal policies and controls and those of the donor as well as available budget.
9. Prepare annual and quarterly financial projections in collaboration with program teams.
10. Participate in the development of budgets for new proposals.
11. Oversee the recording of expenses by the administration/finance team and ensure that these are accurate.
12. Ensure reconciliation of all accounts (including accruals and advances) on a monthly basis and report any irregularities to the Country Director.
13. Develop, manage and update an operational budget for the country program.
14. Prepare documentation for internal and external audits.
15. Supervise and provide training, where necessary, in finance and administration procedures to concerned SFCG staff members.
16. Improve the capacity of the concerned staff (local and international) in each field base on the use of accountancy software.
17. Develop and update a financial manual for the country program.
18. Advise and assist the Country Director in the creation of project budgets based on needs in the operational budget.
19. As required, assist the Country Director and HQ grants team with budget reporting to donors so that these are prepared and submitted in a timely manner, as per the grant agreements.
1. Monitor and renew as necessary all rental agreements for SFCG office(s), and vehicles, etc.
2. Ensure inventory of all assets is established and updated regularly.
3. Ensure SFCG’s registration in country is valid and renew as necessary with relevant government agencies and other local actors.
4. Assist in meetings (administration, security and Human Resource cluster, NGO forum etc.) to represent SFCG when necessary. Minutes of meetings are to be written and shared with the Country Director or as requested.
5. Oversee office supply provision.
6. Assist the Country Director with any other administrative tasks as required.
1. Directly responsible for all administrative aspects of local staff recruitment. This includes set up of non-technical job descriptions and assisting with the editing of technical job descriptions, posting adverts, organizing interviews, etc.
2. Ensure that all staff HR files are complete and up to date, in compliance with local law and SFCG policy.
3. Prepare payroll, ensuring all costs are properly accounted, such as severance, social insurance, etc.
4. Directly supervise administration/finance staff in all field offices as per the organizational organogram
5. Ensure that standard salary scale and per diem policies are in place and updated regularly upon validation from SFCG management.
6. Ensure the employment and consultancy contracts comply with all local government taxation and labour regulations.
7. Per request of the Country Director, provide finance, administration, HR and security support during field or assessment missions.
As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties.
• Bachelor’s Degree in accounting, finance, business or a related area with at least three (3) years of senior management experience in finance, administration, and operations, preferably within an international NGO or international organization
• Experience and proven track record in human resource management and payroll
• Experience of budget management, particularly across multiple projects
• Dynamic, motivated and flexible leader with creative problem-solving skills
• Excellent managerial, interpersonal and networking skills, as well as the ability to conduct professional working relationships
• Proficiency in Microsoft Office, especially Microsoft Excel and accountancy software
• Ability to manage multiple activities at once
• Spoken and written fluency in Swahili and English
• Strong oral and written communication skills
• Entrepreneurial spirit; Creativity, Be proactive and work as team member
Salary: Commensurate with experience and education, with excellent benefits
Please send a cover letter and resume to email@example.com the subject heading: SFCG Tanzania Finance and Administration Manager.
Please be sure to include minimum salary requirements (in currency figures) or current salary, projected start date (starting ASAP), and to mention where you found this posting.
No phone calls please. Only applicants invited for an interview will be contacted.
Please see our website www.sfcg.org for full details of our work.
Application Deadline: August 24, 2015.