USAID/TANZANIA
MANAGEMENT NOTICE
DAR ES SALAAM TANZANIA
FROM:
Executive Office
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DATE:
August 14, 2015
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TO: ALL
Staff
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NOTICE NO.:
M.N. 25-2015
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VACANCY
SUBJECT: SENIOR DEVELOPMENT
OUTREACH AND COMMUNICATIONS OFFICER
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Nafasi ya Kazi ya Co-operative Inspector
USAID/Tanzania is seeking the services of a resident hire (U.S.
or non-U.S.) with a valid work permit to serve as the Mission’s Senior Development
Outreach and Communications (DOC) Officer. The position is located in the
Program Office of USAID/Tanzania and reports to the Deputy Program Officer. The purpose of the position is to produce
and disseminate public information about USAID’s activities to educate and
promote a better understanding of USAID programs. Dependents of U.S. employees
or contractors who are currently assigned to Dar es Salaam are encouraged to
apply. The grade level of the position
is GS-14, and the duration will be for two years with possibility for an
extension depending
upon the availability of funds, continued requirement and contractor
performance.
DUTIES
& RESPONSIBILITIES:
The Senior DOC will manage the full range of public
information and outreach activities in support of USAID/Tanzania’s programs and
objectives, targeting information to specific audiences in both the U.S. and
Tanzania, in accordance with the Mission’s public strategy and evolving
circumstances.
Specific duties include but are not limited to the following:
Supervisory and Coordination
Lead the Mission’s Development Outreach and Communications (DOC) team to
ensure overall quality and coherence of the team’s communications and outreach
products and initiatives.
Supervise all staff members in the team:
Deputy DOC, Writer/Editor, Translator/Communications Specialist, and
seasonal interns
Lead the development, implementation and regular updating of the
Mission’s communications strategy and outreach plan. Lead the development,
implementation, and updating of a social media strategy relevant to Tanzania to
complement the broader communications plan
Represent the Mission at the senior level in all matters pertaining to
public affairs and outreach activities within USAID/Tanzania, other branches of
the U.S. Government, the Government of Tanzania, implementing partners, other
donors, the UN, World Bank and other stakeholders.
Serve as the senior advisor to Mission management regarding all public
information, media relations, and outreach matters.
Train and advise USAID/Tanzania's technical staff in support of their
public speaking and media outreach roles. Oversee the integration of
communications in the project and activity design and implementation processes.
Maintain up-to-date knowledge of all USAID/Tanzania activities and
processes, as well as related political and policy issues.
Advise USAID staff and implementing partners on developing appropriate
public information programs and initiatives.
Serve as a resident expert on USAID branding and style guidelines,
ensuring regulations are followed by recommending revisions and appropriate
application as outlined in ADS 320 and the Agency’s Graphic Standards Manual.
Oversee and provide regular trainings to USAID staff and implementing
partners on the appropriate use of branding and marking; work closely with
CORs/AORs to ensure adherence to branding in the field; and, seek guidance from
LPA on any disputes or waiver requests.
Plan for the procurement of additional DOC related services and
products, receiving appropriate approvals, drafting specifications and requests
for offers, and coordinating with the Executive Office or Contracting Office; act
as COR and manage contracts for related DOC services (such as event planning
and management).
Coordinate with other U.S. Government agencies (including the U.S.
Embassy’s PAS, PEPFAR, Centers for Disease Control, Department of Defense,
Millennium Challenge Corporation) and initiative actors (for Power Africa,
Wildlife Trafficking, etc.), and USAID implementing partners to achieve maximum
exposure and understanding of U.S. development assistance efforts and
initiatives in Tanzania as defined by the Chief of Mission and USAID/Tanzania
Mission Director.
Public Information and Publicity
Materials
Coordinate information dissemination within the Mission; with the
Mission’s Development Objective teams, offices, and technical staff; and with
all relevant non-U.S. Government organizations.
Oversee the drafting, editing, and dissemination of timely and accurate
information, fact sheets, press releases, newsletters, brochures,
presentations, responses for requests for information, and all other public
information materials relating to USAID/Tanzania’s activities. These must be
written in clear, concise English, and to the extent possible, in Kiswahili,
and prepared with both the media and general audiences in mind, and designed
for print, power points, and web use.
Oversee the preparation and maintenance for the entire Mission of a
bi-weekly calendar of public events, submissions for the Weekly Administrator’s
Report, and submissions for USAID Frontlines and other USAID public information
platforms including Impact Blogs, Facebook, YouTube, Flickr and other new or
emerging social media sites.
Oversee the use of social media platforms as an engagement tool with a
focus on digital advocacy and outreach.
Nafasi za Kazi European Union
Manage the preparation and maintenance of an updated standard
information package on the USAID program in Tanzania for briefings and for
distribution to the public, the media, and for USAID/Washington, LPA,
Department of State, the U.S. Congress, etc.; including scene setters, program
briefing papers, project status reports, maps, photos, information about other
donors, and general information about Tanzania.
Oversee the maintenance of the Mission’s English-language web materials
to ensure they are accurate and up-to-date.
Oversee the writing and distribution of press releases on program
successes, project inaugurations, significant developments, etc. Coordinate
with technical offices, PAS, and LPA to produce and release timely, accurate,
and useful written information to local and international media.
Media and Public Relations
Promote separate, pro-active, targeted, information and media outreach
activities. These activities are designed to push accurate information about
USAID programs deep into local, regional and national markets, through the
selective use of radio, television, newspapers, magazines, and relevant social
media platforms.
Oversee all international and local media relations. Work closely with
PAS on local press relations from all media outlets and coordinate with PAS and
LPA on requests from international press.
Advise and coordinate with PAS to expand opportunities to keep media
abreast of USAID/Tanzania programs, including TV, radio and other media. This
may include arranging interviews, briefings, media tours of USAID projects,
etc.
In collaboration with PAS, advise the Mission Director and USAID staff
on press and media relations. Ensure a targeted, coherent, and consistent
message from all USAID staff and implementing partners.
Supervise the monitoring of local and international press coverage,
awareness, and attitudes concerning USAID programs.
Follow up with media to encourage and support coverage of public events.
Monitor effectiveness of the communications strategy. Provide feedback
to inform ongoing activities and future programming.
As directed by the Mission Director, Deputy Directors and in
collaboration with PAS, respond to inquiries from the general public, media,
and other sources about USAID programs and projects.
Publicity Events
Serve as the Mission’s primary point of contact for publicity events and
site visits by official visitors from the U.S. Embassy, USAID/Washington,
Congress, and other U.S. Government agencies or entities. Coordinate VIP site
visits as necessary. Coordinate with Embassy on schedules and logistics. Lead
the preparation of briefing materials, scene setters, and other information
products and processes to support these visits. Maintain a diverse list of
potential site visit locations appropriate for a variety of CODEL, STAFFDEL,
and other high-level visitors to Tanzania coordinating closely with partners in
advance.
Organize, coordinate, or oversee the coordination of press events for
USAID projects in conjunction with PAS, the USAID Mission Director and Deputy
Directors, technical teams, and implementing partners. This includes
conferences, openings, ribbon-cuttings, and other ceremonies.
Manage protocol issues, site selection, staging, and logistical issues;
identify and schedule speakers; and liaise with U.S. and local government
officials for USAID events.
Write, edit or advise on press releases, speeches, and talking points;
write, edit, or advise on Briefing Checklists (BCLs), scene setters, briefing
materials and memorandums for the Ambassador, Deputy Chief of Mission, USAID
Mission Director and Deputy Mission Directors, and USAID office directors and
other high level staff.
Ensure press releases, speeches, talking points, BCLs and scene setters
drafted by implementing partners for USAID events meet quality and formatting
standards.
Organize background briefings for media; compile and disseminate press
packets; and provide on-site coordination of media.
Shepherd all press releases and interview requests from within the
Mission and implementing partners through the approvals and clearance process,
including PAS and LPA, ensuring all required edits or changes are addressed.
Oversee the development and implementation of plans for photography and
video of USAID events (including taking photos or shooting video) for the USAID
and Embassy websites and for USAID/Tanzania social media accounts and archives.
Perform other development outreach and communications duties/activities
that the U.S. Ambassador, USAID Mission Director and Deputy Directors,
USAID/Washington and circumstances may dictate.
QUALIFICATIONS
REQUIRED:
A. EDUCATION – A Master’s with significant coursework in relevant fields is required.
Relevant fields include – but are not limited to – journalism, communications,
marketing, public relations or affairs, international relations, international
development, public administration, development/area studies, and social
studies.
B. WORK
EXPERIENCE
·
At least ten years’ experience as a
journalist, in public relations, international development communications or
similar field is required.
·
At least eight years of this experience
must be in a developing country.
·
Previous related work experience with
the U.S. Government or another international development organization is highly
desirable as is related work experience in Tanzania or the region.
D. LANGUAGE
Must have native
level fluency in written and spoken English. Familiarity or fluency in
Kiswahili is not required, but looked upon favorably.
E. KNOWLEDGE, SKILLS AND ABILITIES
Must have demonstrated capacity in the
following skills and abilities:
·
Demonstrated ability to exercise sound,
independent, professional judgment.
·
Excellent organizational and critical
thinking skills.
·
Excellent written and verbal
communication skills with a demonstrated ability to translate highly technical
material into easy to understand narrative.
·
Exceptional interpersonal skills with
the ability to influence relationships positively.
·
Effective team leadership skills and the
ability to work effectively as a member of a multi-disciplinary, multi-cultural
team.
·
Superior project management skills and
the ability to take initiative working with the direction of management; must
be able to take ownership of projects, creatively solve problems and see
activities through to completion.
·
Strong and demonstrated knowledge of the
principles and practices of public relations, media relations, and journalistic
writing and reporting techniques.
·
Knowledge of technical aspects involved
in the production of different public outreach activities, such as editing,
graphic design, printing, photography, video production, and publishing.
·
Maintain superior levels of
professionalism while working under pressure in a fast-paced and sometimes
difficult or dangerous environment.
·
Willingness to assume duties and
responsibilities in all public communications and outreach areas, as needed.
·
Strong, working knowledge of Microsoft
Word, Excel, Power Point, social media, and internet applications.
·
Familiarity using a digital camera and
videotaping equipment.
Nafasi za Kazi SWISSAID Tanzania
APPLICATIONS: Interested applicants must submit the following: (1) a
current AID 302-3 Offeror Information for PSC; (2) a current resume or
curriculum vitae; (3) a cover letter, not to exceed three pages, addressing how
the applicant meets the Required Qualifications(a) education; (b) prior work
experience; (c) knowledge, skills and abilities}; and (4) any other documents
(certificates, awards, copies of degrees earned, etc) that address the
qualification requirements of the position as listed above. Applications should
be sent to:
The
Executive Officer, USAID/Tanzania, P.O. Box 9130, Dar Es Salaam; or if
hand delivered to 686 Old Bagamoyo Road,
Msasani, Dar Es Salaam.
Please include a telephone contact with the application.
CLOSING
DATE FOR RECEIPT OF APPLICATIONS: 1700 hrs. September 02, 2015.
The U.S
Mission is an equal opportunity employer. Candidates for this position will be
considered without regard to sex, color, religion, race, age, nationality, or
handicap.
SIGNED: _________________ CLEARANCE: ________________
Jolcy Fernandes, A/ EXO Sherry Ward, A/
Program Officer
Copy: Admin. Office –
USAID. Embassy. CLO. Peace Corps. CDC.