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JOB DESCRIPTION

Position Title:   Administrative Assistant 
Reports to:        Program Manager
Location:           Zanzibar, Tanzania
Start Date:        October or November 2015

D-tree International is a non-profit organization dedicated to improving the quality of health care available to the world’s poor by using handheld technology to provide accurate and effective
point-ofcare diagnosis and treatment. Our vision is to equip frontline health workers with the tools they need to deliver first-class, evidence-based medical care to all patients. We are pursuing this vision by putting easy-to-use guidelines for diagnosis and treatment on mobile phones for use by health workers. The symptom-based protocols guide the user through a series of questions leading to an accurate diagnosis and treatment for each patient.
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We are seeking an Administrative Assistant based in our Zanzibar office to provide administration support for our programs.  This function roles up to the main finance office in Dar es Salaam and will require close coordination with the Finance Officer based there. We seek a candidate who is motivated and efficient and who can work independently as well as with a multi-cultural team spread across multiple offices. In Zanzibar, among other projects, D-tree is scaling up a maternal and newborn health intervention which involves community based agents using mobile phones to screen pregnant women and babies for danger signs, develop birth plans, and coordinate and pay for transport using mobile money. 
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Job Responsibilities:
  
•         Coordinate daily Zanzibar accounting and financial functions including: timely scanning, recording transactions in excel logs, filing of transactions; banking and cash management.
•         Ensure adherence to D-tree financial and HR policies/procedures
•         Manage corporate mobile money accounts, including monitoring the balance , managing online tracking systems, and initiating and verifying  transactions.  
•         Liaise between mobile companies and project staff to ensure smooth operations and regular reporting, assisting field and office staff in troubleshooting account issues as needed.
•         Plan and monitor Zanzibar cash flow requirements in conjunction with the Program Manager and Finance Officer in Dar es Salaam. 
•         Ensure timely completion of monthly transaction logs and appropriate backup to support monthly close by Finance Office in Dar es Salaam and Headquarters in the US.  
•         Maintain physical and electronic inventory of supplies and equipment.  
•         Coordinate general office operations under the direction of the program manager e.g. supply and equipment purchasing, office maintenance etc.
•         Support monitoring of program activities and communicate with Community Health Workers, as needed
•         Maintain proper records for electronic and physical filing system (vendors, inventory, consultant contracts etc.)
•         Assist in setting up phones for use by Health Workers, including installation of mobile applications and activation of phone settings
•         Other tasks as assigned by Program Manager, Dar es Salaam Finance Officer and/or Country Director
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Required Skills and Experience

•         Bachelor degree preferred, At least 3 years in a similar position; previous office experience in a non-profit required
•         Extremely detail oriented to ensure accuracy
•         Excellent communication skills, Proficiency in spoken and written English and Kiswahili
•         Proficiency with Microsoft Word and Excel
•         Able to manage multiple tasks simultaneously and prioritize appropriately
•         Strong work ethic; efficient, courteous and professional manner 
•         Experience managing funds from the USG (USAID) preferred  
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Application information  
To apply for this role please follow the instructions below. Applications which do not meet these requirements will not be considered.  

Email the following documents to jobs@d-tree.org  

1.      Cover letter, clearly and concisely explaining how you meet each of the required skills and experience specified above.  

2.      Your current Curriculum Vitae (CV) or resume, showing your work history (3 pages maximum). 
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Deadline for applications: 18 September 2015

If you are not contacted within four weeks after the deadline, please assume that your application has not been successful on this occasion.  Due to the expected high level of interest in this role it will not be possible for us to contact those candidates who have not been shortlisted for interview.  

NO PHONE CALLS PLEASE 

Many thanks for your interest in D-tree International.

Visit our D-tree International website at http://www.d-tree.org for more information  
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