JOB
VACANCY
Background: about Doctors with
Africa CUAMM
Doctors with
Africa (CUAMM), is an international non-profit health organization,
headquartered in Italy. Founded in 1950, CUAMM focuses on designing health
system strengthening projects, with particular attention to the needs of women
and children, and tailored to the specific needs of the countries where the
organization carries out projects. Through its evidence based approach, CUAMM
works to remove the barriers preventing communities from accessing health
services, and to improve the quality of the same services, to achieve
accessible, quality and equitable healthcare for everyone.
JOB
TITLE:
Logistics & Procurement officer
SUMMARY:
The Logistics
& Procurement Officer is responsible for coordinating the logistics and
procurement of goods and services in support of project activities. The
Logistics & Procurement officer answers to the Project Accountant, and
ensure synergy and coordination with other CUAMM offices in Tanzania (offices
and project areas), ensures efficient and effective management of technical
resources needed for realising the project.
PROJECT:
“The Next
Generation Programme – Integrated Promotion of Nutrition, Growth &
Development in Tanzania”.
REPORTING
TO:
1st
Supervisor: Project Accountant
2nd
Supervisor: Project Manager
3rd
Supervisor: Country Administrator
The Logistics
& Procurement officer answers directly to the Project Accountant, to ensure
proper management of funds and compliance to CUAMM’s procurement/administrative
policies and procedures. For day-to-day project activities, he/she will
coordinate directly with the Project Manager.
For
administrative issues he/she will refer firstly to the chief accountant based
in CUAMM Iringa Sub-Office and, secondly, to CUAMM Country Administrator.
He/she will refer to CUAMM Iringa Office for any kind of administrative and
contract management issues (Admin Dept).
ROLES
AND RESPONSIBILITIES
Expected outputs/deliverables:
ER 1:
The NGO’s equipment and vehicles are regularly functioning;
ER 2:
Goods and services are procured on time for the smooth implementation of the
project.
MANAGEMENT OF
ASSETS AND DEMESNE PROPERTIES OF THE NGO
-
Ensure the technical and operative management of NGO
and project assets and demesne (purchasing procedures, labelling, periodical
physical inventory, maintenance and repairs, transfer of assets to other CUAMM
offices or to areas of intervention, sending to the scrap yard and alienation
of obsolete assets, etc.);
-
Manage and control the inventory management system;
-
Correct management and maintenance of transport
vehicles;
-
Correct management and maintenance of the power
generator;
-
Correct functioning of office equipment (printers,
photocopy machine, electronic devices etc);
-
Manage operatively the insurance coverage of
transport vehicles and the payment of taxes and duties in collaboration with
the logistic officer in Dar es Salaam Head Office;
-
Ensure the management of fire alarm and prevention
systems in the NGO’s real estate units;
-
Supervise the performance of the Guards provided by
the Security Company;
-
Collaborate with the project accountant in the
performance of administrative accounts normalcy such as fiscal formalities,
authorisations, etc. relative to the NGO assets of its property;
-
Ensure the management of the stores and of the
goods/equipment.
MANAGEMENT OF THE
TELECOMMUNICATION SYSTEMS
-
Ensure the management of the telecommunication
systems (telephone landlines, satellite systems, internet lines and systems,
radio stations, etc.).
MANAGEMENT OF
RENTED OR BORROWED ASSETS
-
Manage the maintenance of expatriate staff housing
(if applicable);
-
Ensure the correct management/maintenance of assets
rented of borrowed by the NGO (equipment, furniture and furnishings, transport
vehicles, specific installations, etc.);
-
Assist the Project Accountant in the performance of
administrative-accounts normalcy such as contracts, fiscal formalities,
authorisations, etc. relative to assets rented or borrowed from third parties.
TRAVEL LOGISTICS
FOR STAFF AND CUAMM VISITORS
-
Arrange the movement of staff to and from Project
Office, and coordinate movements to and from project areas as well as other
CUAMM offices;
-
Arrange the movements of project’s staff, equipment,
materials linked to project activities;
-
Coordinate with CUAMM Head Office in Dar es Salaam
to make travel arrangements for CUAMM Visitors in the Country (drafting a
budget travel, booking accommodations, renting vehicles, etc.).
PROJECT LOGISTICS
Manage, in support
of Project Manager/Accountant, the operations/transactions for the purchasing
of goods and services, in relation to the following:
-
Project purchases and the correct application of
purchasing procedures;
-
Relations with suppliers and updating of purchases
into database;
-
Supervise, in support of the Project Accountant and
Project Managers, the construction works and installation of specific systems;
-
Supports the procurement of medical and nutrition
equipment, coordinating with the government structure and Medical Stores
Department;
-
If needed, is capable to provide capacity building
and technical assistance to regional/district authorities to ensure a constant,
stable and fully functioning procurement system and supply chain.
QUALIFICATIONS
AND EXPERIENCE:
·
Education
qualification of technical and/or administrative type;
·
Good
knowledge of Microsoft Windows, Microsoft Office Suite, in particular Outlook,
Word and Excel (other IT skills are considered as added value);
·
Significant
work experience in the logistics of the non-profit sector in developing
countries;
·
Excellent
capacity of adaptation and flexibility, as well as confidence, strategic
thinking, efficiency and initiative;
·
Capacity
to work in a team and in a multi-cultural environment;
·
Capacity
to work by objectives;
·
Capacity
to maintain good relations with external institutions (local counterparts,
public and private institutions);
·
Excellent
English verbal and written communication skills, strong analytical and
interpersonal skills;
·
Capacity
to deliver assigned tasks in a timely fashion;
- Deep knowledge of Songea Region territory.
LANGUAGES:
- English, written and spoken;
- Kiswahili.
CONTRACT
DURATION:
10 moths contract renewable.
DUTY
STATION:
Songea
HOW
TO APPLY:
Applications
Applications
must include:
- Up-to-date CV;
- Covering letter addressing how the candidate’s experience relates to the specific duties of the position applied for;
- Names and contact information of (at least) three professional references (including current Direct Supervisor).
The
application should be addressed to Project Manager.
Deadline
The position
will remain open until 1st March 2016.
All
applications received after the deadline of 22th February 2016 will
not be accepted.
Method of
Application
All
applications should be submitted by email. Interested candidates that meet the
qualifications indicated per each vacancy should apply, indicating the post and
station they are applying for in the subject line.
Please
include: up-to-date CV; (at least) three contactable professional references; a
covering letter. Applications not including all these information will not be considered; applications
submitted after the deadline will also not be considered.
- The application must be sent at: n.mwakyalabwe@cuamm.org;
- Applications received through any other means will not be taken into consideration;
- DO NOT attach copies of certificates/diplomas;
- Only shortlisted candidates will be contacted.
Deadline for submission of
applications is 22th February 2016.