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PROCUREMENT AGENT US Embassy
EMPLOYMENT OPPORTUNITY PROCUREMENT AGENT (RE-ADVERTISED) ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. The US Embassy is seeking for an individual for the position of Procurement Agent in the General Services Section. BASIC FUNCTION OF POSITION
As part of the Procurement Team, incumbent will be responsible for all acquisition requirements for Department of State – Dar es Salaam and other related government agencies. Use ILMS Ariba to create, track and supervise purchase requests, requisitions and contracts. Liaise with GSO colleagues in shipping, pouch, and warehouse to ensure that items are purchased, tracked and delivered to the customer. Work with other embassy colleagues to ensure that funded PRs, especially but not limited to construction, repairs and large purchases, are ordered and delivered. Purchases best value for the United States government (USG) in accordance with the FAR and DOSAR, while applying customer service skills and practical solutions to procurement problems specific to Dar es Salaam. Perform related reporting and documentation, such as E-Filing, FPDS, and credit card reconciliation. Prioritize purchases, and provide excellent customer service to assigned clients. MAJOR DUTIES AND RESPONSIBILITIES PURCHASE: 60% Responsible for the preparation of purchase orders and requisitions in accordance with FAR and DOSAR procurement regulations. Determine appropriate procurement method, locate prospective supplies and propose best option. Clarify and analyze all petty cash purchases prior to approval by GSO. Assure responsibility for a portfolio of clients according to the needs of the service. Track Procurement Requisitions (PRs) to ensure they are ordered, funded and delivered promptly. Use ILMS to log purchases. Use Ariba contracts and maintain spreadsheets to ensure that contracts and PRs are renewed prior to expiration date. Keep contracting officer apprised of procurement/ contract issues. Work as a team with Customer Care, B&F, and Shipping to advance and resolve any roadblocks or constraints. Research new sources to expand our vendor portfolio. Provide exemplary customer service to assign portfolio. ORDER TRACKING: 20% Work with shipping team, pouch and warehouse to ensure that the client’s order is tracked and delivered and that the customer is informed, not surprised. Teach customer how to use status tracking.
RECORDS AND TRACKING: 20% Prepares all documents and records related to above procurements, including but not limited to E-Filing, FPDS and credit reconciliations. Track and prioritize special projects as necessary, such as Independence Day procurement. Watch contract and PR timeline for expiration dates to ensure PRs are renewed in advance of expiration. QUALIFICATIONS REQUIRED All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item. 1. Education: Completion of secondary school (form VI) required. Two years of college studies in Procurement or Business related field is required. 2. Prior Work Experience: At least three years of responsible procurement experience is required. 3. Language Proficiency: Level IV (Fluent) in English and Kiswahili ability (speaking, reading and writing) is required. 4. Knowledge: Have or be willing to acquire a good working knowledge of those sections of department of State and associated agency procurement regulations, instructions and procedures with pertain to purchasing. Must have a good knowledge of local market practices and suppliers. Must understand local pricing practices. 5. Skills and Abilities: Level II typing ability (40 wpm) is required. Proficiency in operating MS Word, Excel and Outlook is required. Ability to use internet search engines is required. Driver’s license is required. SELECTION PROCESS When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application. ADDITIONAL SELECTION CRITERIA 1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. TO APPLY Interested candidates for this position must submit the following for consideration of the application: 1) Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or 2) A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or 3) A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus 4) Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application. 5) Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above. 3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE. Failure to do so will result in an incomplete application. A. Position Title B. Position Grade C. Vacancy Announcement Number (if known) D. Dates Available for Work E. First, Middle, & Last Names as well as any other names used F. Date and Place of Birth G. Current Address, Day, Evening, and Cell phone numbers H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number) I. U.S. Social Security Number and/or Identification Number J. Eligibility to work in the country (Yes or No) K. Special Accommodations the Mission needs to provide L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type M. Days available to work N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location) O. U.S. Eligible Family Member and Veterans Hiring Preference P. Education Q. License, Skills, Training, Membership, & Recognition R. Language Skills S. Work Experience T. References SUBMIT APPLICATION TO American Embassy Human Resources Office P.O. Box 9123 Dar es Salaam POINT OF CONTACT Telephone: 229 4000, Ext: 4137/4148/4233/4024 Fax: 2294726 CLOSING DATE OF THE POSITION: July 16, 2015 An Equal Opportunity Employer. The US Mission in Tanzania provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief. ============
Completion of secondary school (form VI) required. Two years of college studies in Procurement or Business related field is required.