Date:  01/03/16

Title:  HR Administration MANAGER
Direct Reports:  HR Coordinator
Position status:  Full Time
Location: Kigoma
Positions opened: 1

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

Required Criteria
Minimum Educational Qualification
Degree in Human Resources administration
Required – At least one to two years in personnel administration management.
Desirable – Good knowledge of local administration and Experience with MSF or other NGO
English (fluent, oral & written), Swahili required, French will be an asset

Main competencies and knowledge
n  Computer literacy
n  People Management, Organization skills,
n  Result, Teamwork and flexibility
Main Responsibilities
  • Implement general HR administrative procedures in order to ensure documentary traceability as well as compliance with local labour and fiscal regulations, under the HR Coordinator’s supervision.
§  Coordinate and supervise the implementation of administrative procedures related to employment contracts of MSF staff in the mission, in particular everything related to the CV, cover letters, business certificates, diplomas, certificates of marital status, access cards to the attention health, vacation request forms, Certificates of residence ... to comply with the legislation in force in the country.
  • Coordinate and supervise procedures for payroll, controlling the payment of overtime, holiday earrings, as well as developing leaves payroll and the closing monthly payroll to meet the legal requirements. Prepare declaration forms for monthly taxes and employee/employer social security contributions, which comply with legal regulations.
  • Check and follow up tax and labour regulations, providing support to the FINHRCO in administrative matters under his responsibility, keeping him/her abreast of the employment and fiscal legislation in the country in order to ensure full compliance with local law and regulations across the mission.
  • Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.
  • Plan and supervise, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required and to improve people capabilities
  • Manage visas and airline tickets for international staff as well as keep track of their personal admin files (arrival and departure dates, paid holidays, passport, visa, plane tickets, mission order, etc)  to provide the documents necessary for the performance of their job and ensuring all admin procedures needed for entering and leaving the country.

All interested applicants should submit a CV, supporting documents (copies of diplomas…) and phone number
To: MSF Tanzania, Kigoma  – please deposit CVs at MSF Offices, Kigoma. Please mark the envelope with HR MANAGER
Deadline for the submission of Applications is 2pm 08/03/16.
! Only applications in English will be considered. Please note that only short listed candidates will be contacted.