JOB TITLE:                                      Monitoring and Evaluation Assistant


DEPARTMENT:                              Finance and Administration

SECTION:                                         Monitoring and Evaluation

RESPONSIBLE TO:                        The Monitoring and Evaluation Officer/ Head of Sauti Project/Executive Director

DATE OF PREPARATION:          10th March 2016

SUMMARY OF POSITION               
Monitoring and Evaluation (M&E) Assistant will be working, under the direct supervision of the Monitoring and Evaluation Officer, with all programme teams to implement PASADA’s monitoring and evaluation plan. The M&E Assistant will be mainly responsible for gathering data and input, maintaining data, and following up and reporting progress of projects activities

Main Duties and tasks/Essential job requirements.
S/N

                                DUTIES AND TASKS.
FREQUENCY 
OF THE TASK
1.
Sauti Project Oversight and Management
·         Coordinate development of the project’s core monitoring and reporting tools and database during the start-up phase
·         Participate in the development of detailed project implementation plans, targets, and roll out strategy as part of the project team
·         Participate as required in project steering committee meetings providing accurate and timely updates results
·         Ensure volunteers are fully trained on M&E and the project’s reporting requirements before they are placed in the field

2.
Sauti Project Monitoring and Reporting
·         Coordinate all aspects of project monitoring and reporting ensuring data is of high quality and produced on time for the M&E
·         Collect case studies across the project for evidence gathering and format so they are suitable for external audiences
·         Work closely with the M&E Officer, Program Coordinator, Social Economic Strengthening Officers and Volunteers (Empowerment workers)   to produce quarterly and annual narrative reports of the project to the donor ensuring internal sign off is done
·         Maintain up to date excel databases of  the project capturing progress against the log-frame, volunteer data, and women and girls network data
·         Assist the PASADA M&E Officer and Sauti Program Coordinator in designing and coordinating baselines, evaluations and annual project reviews
·         Provide technical assistance and training on monitoring and data collection to Social Economic Strengthening Officers, volunteers, and local partners
·         Ensure data collected enables PASADA to track all activities, outputs of the Sauti project, and systems are in place to support outcome measurement
·         Be responsible monthly and quarterly, that project data is integrated fully into PASADA progress reports both narrative and data-based

3
Support Project Quality and Implementation (20%)
·         Conduct project monitoring visits on a regular basis and report findings to the project team
·         Conduct spot checks with project volunteers (Empowerment workers), peers, beneficiaries and stakeholders to ensure project implementation conforms with the purpose of the project, and PASADA’s Values, Policies and Codes of Conduct
·         Support your team to identify and address challenges in the project’s performance to ensure annual targets and outcomes are achieved in line with the resources available
·         Proactively advise and support volunteers (Empowerment workers) in the field to ensure they are active and delivering their projects
·         Serve as a role model at all times, personally embodying PASADA’s mission and values, whilst helping to ensure that PASADA’s code of conduct, policies and standards are understood and adhered to in practice by all our staff, volunteers (Empowerment workers)  and stakeholder

4
·         Project Budgeting and Reporting
·         Ensure clear and cost effective activity budgets are developed within the project and approved in line with PASADA policies
·         Prepare and submit timely narrative and financial reports on expenditure and activities you are conducting  in line with PASADA  policies
·         Ensure PASADA resources (monetary or equipment) are protected and never mis-used by staff, volunteers (Empowerment workers), or beneficiaries
·         Ensure that all requisitions and retirements are appropriately authorized; and that all expenditure is backed up genuine receipts and documents
·         Uphold all financial policies and procedures for PASADA, and proactively prevent risks within the project which could jeopardise our Values, Policies and Code of Conduct, and donor compliance

5
Appraise donor’s financial regulations and compliance matters especially on the report format.
  • Works closely with Finance staff in preparation of and replies on queries raised by donors on findings during annual audit process.
  • Assist with preparation of audit work papers
  • Interact with internal and external auditors in completing audits

6
To perform any other related job as it deem necessary from time to time as assigned by your Supervisor
D
D= Daily. W= Weekly. M= Monthly. Q= Quarterly.  A= annually. R= Randomly. F=Frequently.

RESPONSIBILITIES TO OTHER STAFF, CLIENTS AND RESOURCES
To ensure harmonious and cordial relationship
To keep safely and in good use all other properties and assets of PASADA entrusted to you.
To respect and keep the ethical values of the Archdiocese of Dar es Salaam and the code of conduct of PASADA

DECLARATION:

Having read, understood and accepted the above Job Description. I ………………………………..
Do hereby declare that I shall discharge my official duties honestly and diligently.

Signature: ……………………………. Date: …………………………………….


Witness:

Name: ……………………………………. Position: ……………………………………….

Signature: …………………………………………. Date: …………………………………


This part will be incorporated into other staff’s job description