SEC/HR/DOC/001
Job title:
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Human Resource Officer
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Reports to:
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Head of Human Resources
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Direct reports:
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N/A
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Purpose of job:
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The Human Resource Officer is responsible for providing
support on the implementation of the organizations policies in the
identification, acquisition and retention of required skills, co-ordinate,
support and advice the Business on all aspects with regards to Health and
Safety. To establish, manage and monitor standards, processes,
communications, training and systems to ensure all responsibilities
associated with Health and Safety within Securex Agencies Limited are adhered
to
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Key responsibilities:
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EMPLOYEE WELFARE
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Managing employee relations by ensuring fair
and quick settlement of grievances and disputes.
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Leading in the interpretation and application
of the labour laws and Company regulations
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Providing appropriate advice and guidelines on
all disciplinary matters
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Liaising with appropriate regulatory and
statutory bodies to ensure compliance and appropriate reporting
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Managing and monitoring the administration of
Staff welfare programs
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Management of medical insurance & pension
scheme
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Monitoring of working conditions in liaison
with the sector union and labour office Ø Industrial
Relations
HR ADMINISTRATION
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Maintain official staff personnel files and
ensure updated HRIS
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Assist in the design, development and delivery
of strategic and operation HR services of the Organization
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Ensure that enquiries in HR office are dealt
with promptly and courteously
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Communicate all training dates and updates
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Ensure completed training records and updated
in HRIS
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Any other reasonable duties which may be
required by management from time to time.
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Computing terminal dues for uniformed
employees who have separated.
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Preparing disciplinary correspondence for
uniformed staff and updating in easy roster
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Preparing general correspondence for the
uniformed staff i.e. retirement, NSSF, WIBA, Bank accounts.
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Interview of recruits and Recruitment of new
guards.
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Preparing and submitting mid-month, end month
payroll returns.
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Preparing the annual leave roaster for the
uniformed staff and the cash listing for employees proceeding on leave i.e.
uniform refund, travel allowance and advance Ø Preparing
guards leave letters every month.
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Processing of employee claims as per complains
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Filing and processing workman compensation
claims.
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Ensuring that the entire uniformed employee’s
files are up to date and are properly maintained.
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Participating in disciplinary committees to
listen to case for employees and updating HOD on progress
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Preparing the Human resource report-uniformed
personnel Ø Preparing of termination, confirmation
and employment letters Ø Conduct exit
interviews for guards resigning.
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Approving and coding of guards sick and maternity
leave.
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SEC/HR/DOC/001
HEALTH & SAFETY
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Implementing Securex Agencies Health and
Safety Management systems.
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Ensuring compliance with National legal
requirements, Securex Agencies requirements and best industry practice in
regards to Health, Safety and Environment
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Conduct workplace inspections and recommending
sound corrective actions so as to ensure continual improvement.
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Spearhead incident investigations and
establish root causes as well as ensure corrective measures are put in place
to avoid recurrence
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Facilitate Health and Safety capacity building
within the organization
Ø Provide
regular reports to the Human Resources Manager on relevant health and safety
activities
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Dimensions/KPI’s
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Corporate success factors:
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Deliver quality service, every day, every
time.
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Leading provider of innovative technology
based security solutions.
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Continuous improvement of processes,
procedures and service delivery.
Ø Value
adding talent management and succession planning model.
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Key competencies/skills
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Excellent interpersonal and communication
skills including the ability to handle difficult conversations in a
professional manner.
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Exceptional problem solving skills using sound
judgment and the ability to analyze and interpret different situations accurately.
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High level of attention to detail,
organizational and multi-tasking skills.
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Outstanding time management skills with the
ability to prioritize and meet deadlines.
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Demonstrable initiative and the ability to
work well under pressure.
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He or she should be a team player and a person
of high integrity.
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Experience of formulating, implementing and
revising H&S policies and procedures
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Excellent planning, organizational and time
management skills
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Required qualifications/experience
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Degree in Human Resources Management or any
Social Science discipline
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Postgraduate diploma in Human Resources
Management
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Post graduate training in Health & Safety
will be an added advantage
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At least three years in a dynamic human
resources role
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Understanding and practical knowledge of
labour laws and statutory returns
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High level of computer and data entry
knowledge including basic Microsoft Office applications.
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High level of knowledge with an HRIS system
required.
Ø High
level of Human Resources business acumen with the ability to understand the
implications of each transaction.
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